Assistant Production Manager: Scheduling & Purchasing

ARIA Signs and Design, LLC; Houston (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

Arias Sign & Design, a Houston-based signage and architectural products company, is seeking an Assistant Production Manager with 1–2 years of experience to join our team. You will support procurement, cross-department coordination, and project management from planning to completion.

The role emphasizes initiative, organization, and strong communication with vendors and departments to keep projects on track while meeting deadlines and quality standards.

Qualifications

• 1–2 years of relevant experience in production, operations, purchasing, project coordination, construction, signage, or a related field.
• Strong organizational and time-management skills.
• Exceptional attention to detail.
• Strong written and verbal communication skills.
• Natural problem-solving ability.
• Ability to prioritize multiple projects and deadlines.
• Ability to take initiative and work independently.
• Ability to follow through without constant supervision.
• Comfortable communicating with vendors, coworkers, management, and multiple departments.
• Ability to work in a fast-paced environment where priorities can change quickly.
• Proficient with Microsoft Office, including Excel, Word, and Outlook.
• Comfortable working with spreadsheets, data entry, tracking systems, and digital documentation.
• Experience with CRM software such as Zoho, SquareCoil, or similar platforms.
• Experience creating, processing, or tracking purchase orders preferred.
• Experience with purchasing and vendor communication preferred.
• Strong computer and technology skills.
• Ability to learn new software and company systems quickly.

Responsibilities

• Assist the Production Manager with procurement, cross-department liaison, and managing projects from production through completion.
• Take initiative to identify problems, gather information, communicate with the appropriate people, and help develop solutions before issues impact production or installation schedules.
• Communicate and coordinate with Department leaders as needed.
• Own Project Scheduling & Deadlines
• Assist with production scheduling and prioritization of projects based on deadlines, materials, manpower, and installation requirements.
• Oversee all Production purchase orders including, creating, processing, tracking, and maintaining.
• Assist with purchasing materials, supplies, hardware, and other items required for production and installation.
• Communicate with vendors regarding pricing, availability, lead times, orders, deliveries, and issues.
• Negotiate pricing, delivery schedules, and purchasing terms when appropriate.
• Track ordered materials and follow up with vendors to ensure materials arrive when needed.
• Maintain accurate records of purchases, orders, deliveries, and project information.
• Review project information and production requirements for accuracy and completeness.
• Own Production Issue Identification & Resolution
• Help coordinate materials and information between departments to keep projects moving efficiently.
• Assist with inventory management and maintaining accurate material records.
• Use CRM and company software to update project information, track tasks, and maintain organized records.
• Maintain organized digital files, spreadsheets, purchase orders, and project documentation.
• Assist with resolving vendor, material, scheduling, and production issues.
• Follow up consistently on outstanding tasks, materials, information, and deadlines.
• Support the Production Manager and leadership team with day-to-day production needs.
• Take ownership of assigned responsibilities and follow tasks through to completion.
• Perform other duties as needed to support the production team and overall success of the company.

Skills

Experience in production

Organizational skills

Attention to detail

Communication skills

Problem solving

Project prioritization

Initiative

Independent work

Vendor communication

Fast-paced environment

Microsoft Office

CRM familiarity

Tools

Microsoft Office

Excel

Word

Outlook

CRM software

Zoho

SquareCoil

Job description

Arias Sign & Design, a Houston-based signage and architectural products company, is seeking an Assistant Production Manager with 1–2 years of experience to join our team. You will support procurement, cross-department coordination, and project management from planning to completion.

The role emphasizes initiative, organization, and strong communication with vendors and departments to keep projects on track while meeting deadlines and quality standards.