Assistant Procurement & Maintenance Tech.

Vaco by Highspring; Hilliard (OH); On-site; USD 52,000 - 68,000; Full time

Job summary

Vaco by Highspring in Hilliard, OH is seeking an Assistant Procurement & Maintenance Technician to support procurement operations and facility upkeep. You will work with the Purchasing Manager to learn processes and grow into the role as turnover occurs.

The position involves sourcing, ordering, inventory management, coordinating with vendors, basic maintenance tasks, and coordinating with outside contractors for larger repairs. Onsite employment with pay of $25 per hour.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and determine what needs to be handled first.
• Comfortable keeping paperwork, receipts, orders, and inventory information organized.

Responsibilities

• Assist sourcing, ordering, and tracking materials, supplies, and equipment.
• Maintain and organize purchasing paperwork, receipts, orders, and related documentation.
• Reconcile receipts and purchasing paperwork for accuracy.
• Receive, inspect, and verify incoming deliveries.
• Track orders and communicate with vendors regarding status and issues.
• Organize and maintain inventory records.
• Coordinate distribution and storage of materials in office and warehouse.
• Over time, take on increased procurement responsibilities.

Skills

Organizational skills

Multi-tasking

Paperwork management

Job description

Assistant Procurement & Maintenance Technician

Position Overview

The Assistant Procurement & Maintenance Technician is a dual‑role position supporting both procurement operations and facility maintenance. This person will work closely with the Purchasing Manager, who currently oversees much of the function, learning the business, processes, and facility needs with the long‑term opportunity to grow into the position as Bob approaches retirement in approximately 3-5 years.

Core Responsibilities / Day-to-Day

Procurement & Administrative Support

• Assist the Procurement Specialist with sourcing, ordering, and tracking materials, supplies, and equipment.
• Maintain and organize purchasing paperwork, receipts, orders, and related documentation.
• Reconcile receipts and purchasing paperwork for accuracy.
• Receive, inspect, and verify incoming deliveries.
• Track orders and communicate with vendors regarding order status, discrepancies, and delivery issues.
• Organize and maintain inventory records.
• Assist with periodic inventory counts.
• Coordinate the distribution and storage of materials throughout the office and warehouse.
• Over time, take on increased responsibility for procurement activities as knowledge of the business grows.

Facility Maintenance Support

• Perform routine maintenance, general upkeep, and minor repairs throughout the office and warehouse.
• Conduct facility walkthroughs to identify maintenance needs and potential safety concerns.
• Help maintain a clean, safe, and organized work environment.
• Assist with equipment setup, furniture moves, workspace adjustments, and other facility projects.
• Coordinate with outside vendors and service providers when specialized repairs are required.
• Assist with seasonal maintenance activities, including snow removal coordination and HVAC filter changes.
• Support larger maintenance needs by coordinating with outside contractors. Significant projects such as roof leaks, sump pumps, and HVAC work are contracted out.
Prioritize maintenance requests based on urgency, safety, and business impact.

Top 3 Must-Have Skills

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and determine what needs to be handled first.
• Comfortable keeping paperwork, receipts, orders, and inventory information organized.

2. Communication & Follow-Through

• Strong verbal and written communication skills.
• Comfortable communicating with vendors, internal departments, and outside service providers.
• Reliable follow-through and ability to keep others informed on the status of tasks.

3. Hands-On / Self-Motivated Attitude

• Willingness to get hands‑on with maintenance and facility needs.
• Self-starter who doesn't need to be told what to do at every step.
• Positive attitude and energy, particularly because priorities and responsibilities can change throughout the day.
• Eager to learn and grow into the position over time.

Onsite in Hilliard, OH

Pay $25/hr

Direct Hire

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).