Assistant Private Events Coordinator

Badger State Brewing Company; Green Bay (WI); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401k with employer match

Paid parental leave

Paid time off

Staff discounts

Milestone benefits

Shift beers

Job summary

Badger State Brewing Company in Wisconsin seeks an experienced events professional to plan and coordinate weddings, tailgates, corporate and charitable events, and large gatherings up to 400+ attendees. Photography experience is a plus.

You will meet with potential clients, fulfill contracts and deposits, maintain an organized event calendar with the team, ensure events run smoothly, and collaborate with marketing to promote the event spaces online.

Qualifications

• Experience planning and coordinating events for large audiences
• Photography experience is a plus
• Strong organizational and communication skills

Responsibilities

• Meet with potential clients to sell event space and determine needs
• Fulfilling contracts and securing deposits
• Maintain an organized shared event calendar with staff
• Oversee events from start to finish ensuring client satisfaction
• End-of-event walk-through and post-event follow-up
• Coordinate team members before, during, and after events
• Collaborate with Marketing to promote event spaces online
• Assist with social media content and publication timelines
• Build relationships inside and outside the organization
• Bartending knowledge or shifts may be available

Skills

Event planning

Vendor management

Customer service

Communication

Multitasking

Education

Marketing degree or certificate

Minimum 5 years experience

Job description

Get to Know Us

Badger State Brewing was built in Wisconsin with a simple belief: when you take pride in where you're from, the work feels better. Founded in 2013 by Green Bay residents Andrew Fabry and Sam Yanda, what started as a local brewery has grown into a craft beverage company rooted in community, creativity, and doing things the right way.

We believe great beer (and great workplaces) come from people who care deeply about their craft, their teammates, and the communities they serve. That means showing up curious, pushing for better ideas, and respecting different perspectives- an experience that makes us stronger.

We're not interested in standing still. Whether we're innovating in the brewhouse, launching new beverages like cider and seltzer, or finding smarter, more sustainable ways to operate, we're always building toward what's next- without losing sight of where we came from.

We're here to invest in our people and in our surroundings. If you take pride in your work, value teamwork over ego, and want to help shape a brand that represents Wisconsin with purpose and authenticity, you'll feel at home here.

Get to Know The Role

A qualified candidate would have significant experience planning and coordinating a variety of events including wedding receptions, tailgates, corporate and charitable events as well as large scale events with up to 400+ attendees. Experience with photography is a plus.The Barrel Haus was voted "Best Of" by Wisconsin Bride Magazine in 2023, 2024, and 2025.

Essential Responsibilities and Duties

• Meeting with potential clients looking for event place, selling what we have to offer and discovering their event needs and how we can best serve them
• Fulfilling contracts and securing deposits as support for the BH Director
• Keeping an organized, shared event calendar in a timely manner with the Badger State staff that include all pertinent information
• Seeing an event through to its conclusion to assure it runs smoothly and meets our client's needs as well as addressing any problems that may arise
• Perform end of event walk-through to verify everything is in order and space is not damaged.
• Coordinating other team members before, during and after events.
• Working with Marketing Team to creatively promote the event spaces online.
• Collaborate with Marketing team on social media content and leading for publication timelines
• Demonstrated capacity to cultivate strong relationships inside and outside of the organization.
• Bartending knowledge or experience is a plus. Bar shifts may be available if interested.
• Strong willingness to learn on the job and perform in stressful situations
• Detail-oriented and strong communication skills
• Ability to multitask and handle coordinating multiple large events at one time
• Experience working with vendors
• Ability to manage multiple concurrent projects and work assignments.
• High expectations for quality.
• Degree or certificates within the marketing arena and minimum 5 years experience.

We ask for a minimum of 3 years of event experience: including the organization, planning, and successful execution of events (beer business/hospitality background preferred). Customer service background is also acceptable

Compensation & Benefits

• Base salary commensurate with experience, plus incentive-based bonus potential.
• RETIREMENT: 401k +Employer MatchSafe Harbor Matching Contributions.
• Enhanced Paid Parental Leave.
• Up to 21 days of PTO with tenure plus paid sick leave.
• STAFF DISCOUNTS: Extensive Beer and Merchandise. We want you to rep the brand with pride and keep your fridge full at all times.
• MILESTONE BENEFITS: Travel, Beer Destination Trips, and Sabbaticals based on tenure.
• Shift beers. A good days work deserves a good beer (or cider, or seltzer).