Events Coordinator

West Bend Insurance Company; Madison (WI); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Medical Insurance

Health Savings Account

Dental Insurance

Vision Insurance

Short and Long Term Disability

Flexible Spending Accounts

Life and Accidental Death & Disability

401(k) Plan with Company Match

Paid Time Off

Job summary

West Bend Insurance Company in Madison, WI is seeking an Event Coordinator to plan and execute internal and external events with low to medium complexity. This in-office role requires coordinating attendees, vendors, catering, AV, and security to ensure successful outcomes.

The position calls for 1–2 years of event planning, strong communication and organizational skills, and proficiency in Microsoft Office. Travel coordination and site visits may be involved as needed.

Qualifications

• 1-2 years of event planning experience.
• Problem solving skills.
• Working knowledge of Microsoft Office software products.
• Strong oral and written communication skills.
• Customer Service and Interpersonal skills.
• Organizational skills.

Responsibilities

• Plan and oversee events with low to medium complexity, including meetings, marketing functions, and community events.
• Coordinate support activities such as catering, facilities, audio/video and security.
• Gather information from multiple sources, identify providers, and conduct site visits.

Skills

Event planning experience

Problem solving

Microsoft Office

Oral and written communication

Customer service

Organizational skills

Education

Associate degree in business, hospitality, or related field

Associate in General Insurance Designation

Job description

Company Overview

Recognized as a Milwaukee Journal Sentinel Top Workplace for 14 consecutive years, including three years of being honored as number one! Join us at West Bend, where we believe that our associates are our greatest asset. We hire talented individuals who are conscientious, dedicated, customer focused, and able to build lasting relationships. We create and maintain an environment where you feel a sense of belonging and appreciation. Your diversity of thought, experience, and knowledge are valued. We're committed to fostering a welcoming culture, offering you opportunities for meaningful work and professional growth. More than a workplace, we celebrate our successes and take pride in serving our communities.

Job Summary

The Event Coordinator works closely with internal and external customers to plan to oversee and execute events with low to medium levels of complexity. Events may include internal or external meetings, business marketing and entertainment functions, company gatherings, and community events. Activities are self-directed and performed under intermittent supervision. Activities include, gathering information from multiple sources, identifying providers and support resources, travel coordination, conducting research and making site visits, determine space layouts and coordinating support activities including catering, facilities, audio/video and security.

The internal deadline to apply is 9/18/2026. External applications will be accepted on a rolling basis while the position remains open.

Work Location

Office

This position is an in-office role located in Madison, WI. No remote opportunities for this position are available at this time.

Responsibilities & Qualifications

Summary of ResponsibilitiesWorks closely with internal and external customers to plan to oversee and execute events with low to medium levels of complexity. Events may include internal or external meetings, business marketing and entertainment functions, company gatherings, and community events. Activities are self-directed and performed under intermittent supervision. Activities include, gathering information from multiple sources, identifying providers and support resources, conducting research and making site visits, determine space layouts and coordinating support activities including catering, facilities, audio/video and security.Preferred Experience and Skills1-2 years of event planning experienceProblem solving skillsWorking knowledge of Microsoft Office software productsStrong oral and written communication skillsCustomer Service and Interpersonal skillsOrganizational skillsPreferred Education and TrainingAssociate degree in business, hospitality, or related fieldAssociate in General Insurance Designation

Salary Statement

The hourly range for this position is $23.80-29.75.The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to job-related knowledge/skills, experience, business needs, geographical location, and internal equity. Compensation decisions are made by West Bend and are dependent upon the facts and circumstances of each position and candidate.

Benefits

West Bend offers a comprehensive benefit plan including but not limited to:

• Medical & Prescription Insurance

• Health Savings Account

• Dental Insurance

• Vision Insurance

• Short and Long Term Disability

• Flexible Spending Accounts

• Life and Accidental Death & Disability

• Accident and Critical Illness Insurance

• Employee Assistance Program

• 401(k) Plan with Company Match

• Pet Insurance

• Paid Time Off. Standard first year PTO is 17 days, pro-rated based on month of hire. Enhanced PTO may be available for experienced candidates

• Bonus eligible based on performance

• West Bend will comply with any applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act for Colorado employees, in accordance with its plans and policies.

EEO

West Bend provides equal employment opportunities to all associates and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, and promotion.