Assistant Practice Manager

Towson; Davis (CA); On-site; USD 45,915 - 81,939; Full time

Benefits offered by this job

High quality medical plans

Paid Time Off/Vacation/Sick Time

Access to free professional development courses

Job summary

A leading university in California is seeking an experienced Supervisor for Occupational Health Services. Responsibilities include managing front office staff, ensuring operational efficiency, and adherence to safety standards. The ideal candidate will have supervisory experience in a clinical setting, a bachelor’s degree, and knowledge of electronic medical records. This position offers competitive pay and benefits.

Qualifications

• Minimum of 3 years of supervisory experience.
• Experience in recruitment, training, scheduling, and employee performance management.
• Strong political and institutional acumen.

Responsibilities

• Supervise front office staff including scheduling and performance evaluations.
• Ensure operational efficiency and compliance with regulations.

Skills

Supervisory experience in a clinical setting

Knowledge of UC campus policies and procedures

Strong knowledge of electronic medical records

Education

Bachelor’s degree in related field

Job description

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Under the direction of the Occupational Health Services Practice Manager, provide supervision and development of front office staff. Participate in a collaborative team effort with practice manager to ensure operational efficiency and high-quality service within Occupational Health Services (OHS). The position is responsible for the supervision of front office staff including scheduling, recruiting, hiring, employee performance annual reviews, corrective actions and related personnel activities. Direct, coordinate and monitor all front office administrative functions to ensure compliance with legal, university and departmental procedures. Promote efficiency, effective communication and teamwork among staff and ensure adherence to the highest standards of safety for patients and staff. Assist practice manager with communications, training activities and operational workflow efficiency for clinic staff to support the providers in the Occupational Healthcare setting.

Apply By Date

October 16, 2025 at 11:59pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor’s degree in related field or equivalent experience.
• Experience as a supervisor in a clinical setting that encompassed recruitments, training, scheduling, evaluating performance and managing disciplinary actions.
• Knowledge of University California Davis campus policies and procedures.
• Strong political and institutional acumen sufficient to accomplish needed action in a complex public research university environment.
• Strong knowledge of electronic medical records system Enterprise Health.

Preferred Qualifications

• Experience working in an ambulatory clinic in a college health setting.
• Experience with Workers' Compensation law and processes, preferably California's.

Key Responsibilities

• 60% - Operations and Compliance Duties
• 40% - Supervisory Duties

Department Overview

UC Davis Occupational Health Services is responsible for worker health and safety in a highly diverse teaching, research, and support service environment. The population served exceeds 25,000 covered lives representing 9,500 clinic encounters in the preceding year. Regulatory oversight of OH programs includes OSHA (Cal OSHA), CA DIR, CA Department of Public Health and Yolo Co. Health, US Department of Transportation, HIPAA, and the Americans with Disabilities Act. OHS supports the research environment and ensures medical compliance with recommendations and standards of NIH, CDC, AAALAC and USDA. A failure to meet the objectives and regulations of these programs can result in bad patient outcomes including injury and death, fines, and loss of accreditation resulting in the loss of ability to continue campus programs. For more information on the department, see http://safetyservices.ucdavis.edu/categories/occupational-health

POSITION INFORMATION

• Salary or Pay Range: $33.33/hr. - $59.48/hr. (Dept. budgeted range: $33.33/hr. - $46.41/hr. Commensurate with experience)
• Salary Frequency: Biweekly
• Salary Grade: Grade 21
• UC Job Title: PAT SUPP SVC SUPV 1
• UC Job Code: 004191
• Number of Positions: 1
• Percentage of Time: 100%
• Shift (Work Schedule): Monday – Friday, 8am – 5pm
• Location: Davis, CA
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page .

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family’s needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
• This position is subject to pre-placement screening provided by the University. Pre-placement screening may consist of infection control testing that includes blood tests for TB screening and other infectious diseases and may include a physical exam at no charge to the applicant. This is done to meet Federal, State and University requirements. Position may, at times, require employee to work with or be in areas where hazardous materials and/or infection diseases are present. Position requires signing a statement of understanding of the Dependent Adult/Elder Abuse Reporting Requirement. Position is a mandatory reporter for known or suspected child abuse and requires that a statement acknowledging the requirement to report child abuse be signed.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere