Assistant Operations Manager - Los Angeles

Hudson Pacific Properties; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is looking for an Assistant Operations Manager to optimize processes and enhance operational efficiency in a dynamic environment. This role involves collaborating with various teams to implement best practices, manage key software platforms, and support business objectives. The ideal candidate will have a strong background in property management and excellent communication skills, ready to tackle challenges and drive growth. Join a forward-thinking company that values innovation and teamwork, and contribute to creating world-class office spaces for leading tech and media tenants.

Qualifications

• 2+ years in property management or financial analysis roles.
• Strong proficiency in MS Office tools and excellent communication.

Responsibilities

• Streamline operational processes and implement best practices.
• Analyze reports and collaborate with regional teams for efficiency.

Skills

Verbal and written communication skills

Organizational skills

Attention to detail

Ability to handle multiple tasks

Proactivity

Education

Bachelor’s Degree

Tools

MS Excel

MS Word

MS PowerPoint

SharePoint

Contracts365

Docutrax

RTPro

Job description

At Hudson Pacific Properties, we provide best-in-class office space to the biggest names in tech and media (Netflix & Amazon), and we're seeking an Assistant Operations Manager in Los Angeles, CA. This position will support Operations by optimizing processes, implementing best practices, and managing key software platforms. Assist in ensuring business processes align with Operations software and collaborate across departments to ensure practices align with business objectives. Provide access provisioning, process invoices, analyze reports, and collaborate with regional teams to drive efficiency and growth.

What You'll Do

1. Work as part of the Operations team to evaluate, assess and streamline current operational processes and procedures to recommend, document, implement and train streamlined procedures.
2. Leverage Property and/or Asset Management background to assist in development, enhancement, and implementation of best practices (tools, communication techniques, policies and procedures) necessary for the business to improve its efficiency and growth.
3. Partner with Director of Operations to become proficient and provide access provisioning and process AP invoices for various Operations software platforms such as Contracts365, Docutrax, and RTPro.
4. Collaborate with Director of Operations to become knowledgeable about the business process supporting Contracts365, Docutrax, and RTPro, to become a resource for team members in the field.
5. Partner with Director of Operations to oversee software platforms by preparing and analyzing reports to identify trends and areas for improvement, reconcile data and documents, and troubleshoot issues.
6. Become familiarized with the portfolio and collaborate with the teams in the regions to improve efficiency.
7. Miscellaneous duties as assigned.

What You'll Need

1. Bachelor’s Degree required.
2. Minimum 2 years of experience in property management, financial analysis, real estate analysis, or asset/portfolio management roles.
3. Excellent verbal and written communication skills.
4. Excellent computer skills and demonstrated working proficiency in MS Excel, MS Word, MS PowerPoint, and SharePoint required.
5. Highly organized, efficient, and attentive to detail, with excellent follow-up skills.
6. Proven ability to handle multiple tasks and deadlines at one time and work with a fluctuating schedule and an evolving list of priorities.
7. Polished professional demeanor, exemplary communication skills, including oral, written, and editing/proofreading.
8. Self-starting, resourceful, proactive, and motivated in performing and excelling in responsibilities.

Salary Range: $31.00 - $38.00 an hour USD (subject to relevant experience)

About Us

Hudson Pacific Properties (NYSE: HPP) is a real estate investment trust serving dynamic tech and media tenants in global epicenters for these synergistic, converging, and secular growth industries. Hudson Pacific's unique and high-barrier tech and media focus leverages a full-service, end-to-end value creation platform forged through deep strategic relationships and niche expertise across identifying, acquiring, transforming, and developing properties into world-class amenities, collaborative, and sustainable office and studio space.

Hudson Pacific Properties is proud to be an Equal Opportunity/Affirmative Action employer. Individuals seeking employment are considered without regards to race, ethnicity, color, creed, religion, sex, sexual orientation, marital status, age, disability, gender identity or expression, genetic information, national origin, protected veteran status or any other classification protected by law.