Assistant Office Operations Manager (Part-time)

View My Space; Chicago (IL); On-site; USD 45,000 - 80,000; Part time

Job summary

Join a dynamic team as an Assistant Office Operations Manager at a leading architectural Digital Property Solutions company, offering a part-time role with flexible hours. You'll support scheduling, project processing, and administrative tasks while gaining valuable skills in a collaborative environment.

Benefits

Paid Time Off

Low-deductible health, vision, and dental plan

Flexible scheduling options

Qualifications

• Strong interpersonal and verbal communication skills.
• Ability to type at least 40 words per minute.
• Comfortable integrating AI tools.

Responsibilities

• Provide support across employee scheduling and project processing.
• Coordinate with office staff and clients.
• Transition data sets into improved workflows.

Skills

Detail-oriented

Communication

Critical thinking

Resourcefulness

Education

Associate’s degree

Tools

Microsoft Excel

Google Maps

Job description

Assistant Office Operations Manager (Part-time)

Assistant Office Operations Manager (Part-time)

1 day ago Be among the first 25 applicants

Direct message the job poster from View My Space

VP, View My Space | 3D Scanning & Digital Twin Solutions | Matterport & LiDAR for AEC, CRE, and Site Surveys Nationwide

About View My Space

View My Space is a dynamic architectural Digital Property Solutions company headquartered in Chicago, IL. As a leader in 3D technology, we specialize in creating digital twins for various industries, including major U.S. retailers, small businesses, commercial real estate, and industrial applications.Our innovative services encompass the use of cutting-edge technology, including 3D Matterport scanners, advanced LiDAR scanning tools, and drone imagery.

Founded in 2017, View My Space is committed to providing top-tier service in Chicago, St. Louis and across the United States, looking to further expand into other markets. We're dedicated to providing immersive, data-driven experiences, to allow every decision, big or small, to be more informed and visually engaging.Our commitment to professionalism and a personalized approach to business and crew sourcing sets us apart in the industry.

Job Description

View My Space, based in Wicker Park, Chicago, is excited to introduce an in-person Assistant Office Operations Manager to our team. This position will report directly to the Senior Office Operations Manager, providing support across key areas including employee scheduling, project processing, bill management, digital organization, and a variety of administrative tasks.You would be responsible for coordinating with office staff, field employees and clients

As our company continues to grow and evolve, the Office Operations Assistant will also play a role in transitioning data sets into new and improved workflows.An outgoing, ambitious personality is always a plus!

The ideal candidate is highly detail-oriented, resourceful, has excellent written and verbal communication skills, and strong critical thinking abilities.They should be adaptable to new software and organizational systems, and comfortable integrating AI tools into their workflow to enhance productivity.

We’re also open to embracing any unique skills or experience you bring to the table to mutually support our growth strategy and further open avenues for full-time employment.

Pay and Availability

This is a part-time, hourly position with flexible scheduling options.The ideal candidate will be available to work Fridays from 8:00 AM to 6:00 PM and Saturdays from 9:00 AM to 12:00 PM. However, we’re open to accommodating the right candidate if needed.

Additional hours/days scheduled between Monday and Thursday 8am-6pm are currently flexible and can be tailored to fit your availability when mutually agreeable. Your schedule will generally remain consistent, with adaptability as needed.

·Paid Time Off: 1 hour of PTO accumulated for every 35 hours worked

·Cumulative Paid Sick Time: 1 hour of PTO accumulated for every 35 hours worked

·Low-deductible BCBS PPO health, vision, and dental plan available with 25% of premium paid for by VMS

·Opportunities for full-time employment, expanded benefit package, and internal promotions

Working at View Space

We’re a growing company with a current team of nine, looking to expand and bring strong talent into our collaborative environment. Our office offers a Class A, architecturally engaging workspace, complete with complimentary snacks and beverages available throughout your shift. The atmosphere stays dynamic, with technicians coming and going during the day, and a core team of three working in-office Monday through Friday.While we pride ourselves on professionalism, we maintain a laid-back office vibe—complete with unique perks like welcoming well-behaved pets.We also strive to host team meetings and events

We’re conveniently located just a quarter mile from the Western Ave (North) Blue Line station and half a block from the 606 trail. Street parking is generally easy to find, with no permits or meters in the area.

Requirements

·Associate’s degree, trade school certification, or current enrollment (Relevant experience may be considered in lieu of formal education)

·Strong interpersonal and verbal communication skills

·Proficiency in Microsoft applications and email, especially Excel

·Strong critical thinking skills

·Comfortable adopting and integrating AI tools to improve workflow efficiency

·Proficient in map navigation and route planning using tools like Google Maps or Enterprise level software

·Ability to type at least 40 words per minute

·Ability to work in-person in a professional environment (Business casual attire required at minimum)

·No felony criminal convictions or misdemeanors related to theft, dishonesty or violent crime

Preferred Qualifications (Not Required)

·1+ years of experience in scheduling, router planning and/or employee management

·Experience in professional or office-based roles within the AEC (Architecture, Engineering, and Construction) industry

·Bachelor’s degree in a relevant field such as Operations Management, Logistics Coordination, or Business Administration

·Previous experience in logistics coordination, finance or data organization

·Prior experience in a similar role or industry

·Experience with Adobe applications, including Photoshop and Lightroom

·Experience using work schedule management software

·Knowledge of Customer Relationship Management Systems (CRMS) or workflow management platforms

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Surveying and Mapping Services

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