Operations and Impact Coordinator

The Defensive Line; Las Vegas (NV); Remote; USD 60,000 - 75,000; Part time

Job summary

The Defensive Line is seeking an Operations & Impact Coordinator to streamline executive workflows and enhance daily operations. This part-time remote role involves collaborating closely with co-founders, managing details from scheduling to budget tracking, fostering a trauma-informed and culturally responsive environment.

Qualifications

• Strong project management skills essential for multitasking and maintaining timelines.
• Experience working within nonprofit operations is vital.
• Ability to adapt to an emotionally intense environment.

Responsibilities

• Manage calendars, schedule meetings, and coordinate logistics.
• Ensure compliance with financial regulations and grant requirements.
• Support program development and coordinate various events.

Skills

Project Management

Emotional Intelligence

Proactive Ownership

Time Management

Trauma-Informed Communication

Education

3–6 years of experience in nonprofit operations

Tools

QuickBooks Online

Google Suite

Monday.com

Job description

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The Surgeon General has declared mental health a public health crisis, disproportionately impacting communities of color. Limited access to care and persistent stigma create significant barriers to adopting new behaviors related to mental health, contributing to rising suicide rates among Black youth. From 2007 to 2020, suicide rates among Black adolescents aged 10 to 17 rose by 144% (Congressional Black Caucus, 2024), underscoring the urgent need for accessible, culturally relevant mental health solutions. Founded by the Thomas family after the tragic loss of their daughter, The Defensive Line aims to shift the narrative around mental health from crisis response to prevention. By equipping Black and Brown communities with the tools to address mental health openly, TDL uses evidence-based strategies to break down stigma, foster resilience, and promote holistic solutions.

Position Summary

The Defensive Line is seeking a grounded, detail-oriented, and mission-aligned Operations & Impact Coordinator to serve as the central force behind our daily operations and executive workflows. This person will work closely with our co-founders to ensure the maximum utilization of their time and skill sets, as well as with the Chief of Staff, to ensure the day-to-day operations of the organization run smoothly while upholding our values of care, equity, and trauma-informed practice.

The right candidate is both a doer and a steward, someone who thrives in execution, supports executive vision with clarity and efficiency, and brings emotional intelligence to this trauma-centered work. You’ll be responsible for everything from managing calendars and tracking budgets to holding space for grief, coordinating logistics for sensitive events, and making sure no detail falls through the cracks.

Key Responsibilities

Executive Support & Calendar Management

• Serve as a trusted partner to the co-founders by managing calendars, scheduling, travel logistics, and email correspondence
• Anticipate needs and prep materials for meetings, speaking engagements, or convenings
• Build in time for reflection, focus, and rest amidst a high-output schedule
• Coordinate communications and follow-up in a clear, emotionally intelligent manner

Operations & Finance Administration

• Partner with external vendors (e.g. accountants, fractional CFO) to ensure compliance and smooth workflows
• Support grant administration by helping track deliverables, budget spend, and reports
• Ensure compliance with funder requirements, fiscal sponsorship reporting (if applicable), and nonprofit regulatory obligations (e.g., 990s)

Program Development & Project Coordination

• Assist with the building of new training through project management
• Support cross-functional work across communications, programs, and fundraising
• Maintain operational dashboards and checklists to ensure timely follow-through
• Assist with logistics for trainings, convenings, or events, particularly those involving loss or public storytelling
• Interact with families, survivors, and community partners with discretion, empathy, and care
• Serve as a grounding presence in emotionally intense moments, both internally and externally
• Help shape internal rhythms of wellness and reflection to avoid burning out in high-impact work

Ideal Candidate

• 3–6 years of experience in nonprofit operations, executive assistance, or mission-aligned administration
• Exceptional project management skills; ability to juggle multiple urgent tasks, tight timelines, and challenging people with grace
• Calm, thoughtful, proactive, and obsessed with getting the details right
• Familiarity with trauma-informed and culturally responsive communications practices
• Proficiency in systems like Google Suite, Outlook, Teams, Monday.com
• Comfortable navigating CRMs (e.g., Bloomerang, or similar donor databases)
• Experience with bookkeeping or budget tracking in QuickBooks Online (or similar accounting software)
• Skilled in creating and managing project timelines, shared checklists, and deliverable tracking
• Ability to run basic reports and maintain clean, updated data
• Skilled at creating and maintaining SOPs (Standard Operating Procedures)
• Organized with digital file structures and version control

Personal Attributes

• Proactive ownership mindset – anticipates needs and takes initiative without waiting for direction
• Solutions-oriented problem solver – identifies root causes and implements creative, efficient fixes
• Highly organized and systems-driven – loves refining workflows, building templates, and tracking details
• Resourceful and unflappable – able to make decisions and move projects forward even in ambiguous or fast-changing conditions
• Clear and compassionate communicator – can translate complexity into clarity and center care in hard conversations
• Time management ninja – balances competing deadlines, tasks, and stakeholders with calm precision
• Tech-savvy and curious – comfortable learning new tools and recommending improvements
• Values-aligned executor – maintains fidelity to the mission while pushing for excellence and accountability

Working at The Defensive Line

We are an emotionally honest, equity-centered team that values rigor, care, and vision. We work hard and rest intentionally. Our culture blends intensity with tenderness, urgency with slowness, and ambition with deep grounding. We welcome team members from all backgrounds, especially those who bring lived experience related to suicide prevention, racial justice, or systems of care.

• This is a part-time, remote position with occasional travel.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

• Industries

  Mental Health Care

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