Assistant Office Manager - Metro West

Coast Dental; Orlando (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Coast Dental in Orlando, FL is seeking a friendly Front Desk Assistant to support the office team and patients with exceptional customer service. You will help manage scheduling, insurance verifications, and communications between patients and providers.

Responsibilities include handling AR tasks, explaining treatment plans, assisting with daily deposits in the absence of the Office Manager, and ensuring accurate paperwork and data entry.

Qualifications

• Associate's Degree in business, or equivalent, and two years working experience.
• Prior management experience a plus.
• Basic clerical and administrative skills.
• Effective communication skills; demonstrates professional and courteous phone etiquette.
• Basic knowledge of insurance and dental terminology preferred.
• Working knowledge of Internet Explorer, Word, and Excel required. Experience with dental software such as EagleSoft preferred.
• Effective time management skills with the ability to manage multiple tasks and priorities.

Responsibilities

• Provide front desk support to patients with excellent customer service.
• Work with office manager to ensure prompt, quality customer service.
• Follow Accounts Receivable policies.
• Offer patient alternate means of payment, e.g., third party financing.
• Explain treatment plans to patients when necessary.
• In Office Manager’s absence, maintain petty cash and make daily bank deposit on time and accurately.
• Exercise effective communication between front and back office.
• Be responsive to patients and patient complaints via online inquiry system.
• Assure timeliness and accuracy of paperwork.
• Complete insurance verifications two business days prior to visits and link insurance in EagleSoft.
• Complete walkout process with each patient including charts and routing slips.
• End of Day process including submittal of insurance claims.
• Participate in morning huddles and routine office meetings.
• Participate in office checklist duties.

Skills

Clerical skills

Customer service

Phone etiquette

Time management

Insurance/dental terminology

Education

Associate's Degree in business

Prior management experience a plus

Tools

Microsoft Word

Microsoft Excel

Internet Explorer

EagleSoft dental software

Job description

Job Purpose

Provides support at the dental office front desk to other team members and patients through excellent customer service and communication skills.

Duties and Responsibilities

• Work collaboratively with office manager to ensure all patients are provided prompt, quality customer service.
• Follow all Accounts Receivables policies.
• Offer patient alternate means of payment, i.e., third party financing.
• Ensure effective customer service telephone skills.
• Build a productive office schedule and ensure patients are re-appointed prior to leaving.
• Explain treatment plan to patients when necessary.
• In Office Manager’s absence, maintain petty cash and make daily bank deposit on time and accurately, in accordance with the Bank Deposit and Petty Cash policy.
• Exercise effective communication to ensure cooperation between the front office and the back office (including filtering down newsletters, correspondence and appropriate data).
• Be responsive to patients and patient complaints utilizing the online inquiry system.
• Assure timeliness and accuracy of paperwork.
• Assure safety – workers compensation incidents are reported accurately and timely, protective equipment is utilized and OSHA/Bloodborne pathogen requirements are followed.
• Complete insurance verifications two (2) business days prior to patients’ visits to determine coverage and benefit limits and link insurance in EagleSoft appropriately.
• Complete walkout process with each patient by reviewing charts to ensure that all information is written properly and procedures are documented and match the routing slip that the Doctor has submitted.
• Complete the End of Day process which includes submittal of insurance claims and pre-determinations as directed by office manager.
• Participate in morning huddles, chart reviews and routine office meetings.
• Participate in office checklist duties as assigned.
• All other duties and responsibilities as assigned.

Knowledge, Skills, and Abilities

• Basic clerical and administrative skills.
• Effective communication skills; demonstrates professional and courteous phone etiquette.
• Basic knowledge of insurance and dental terminology preferred.

• Working knowledge of Internet Explorer, Word, and Excel required. Experience with dental software such as EagleSoft preferred.
• Effective time management skills with the ability to manage multiple tasks and priorities.

Qualifications (Experience, Education, Licensure, Certification)

• Associate's Degree in business, or equivalent, and two years working experience. Has a working knowledge of the front and back office medical operation.
• Prior management experience a plus.

Working Conditions

Assistant Office Managers work in areas that are highly visible and designed and furnished to make a good impression. Most work stations are clean, well-lighted, and relatively quiet. Work is sedentary in nature.