Assistant Office Manager - East Colonial

Coast Dental; Orlando (FL); On-site; USD 21,000 - 30,000; Full time

Job summary

Coast Dental in Orlando is seeking an organized front desk assistant to support the office team with outstanding customer service and clear communication. You will work closely with the office manager to ensure prompt patient service, verify insurance, schedule appointments, and assist with daily cash handling and documentation.

The role requires basic clerical skills, proficiency with Word/Excel and EagleSoft, and a professional phone demeanor. Prior dental office experience is a plus.

Qualifications

• Associate's Degree in business or equivalent; two years working experience.
• Working knowledge of front and back office medical operations.
• Prior management experience is a plus.

Responsibilities

• Assist the office manager to provide prompt, quality customer service.
• Follow Accounts Receivables policies and handle insurance verifications.
• Explain treatment plans and schedule patients; manage end-of-day processes.
• Ensure accurate paperwork and OSHA/Bloodborne pathogen compliance.
• Maintain communications between front and back office.
• Be responsive to patients and patient complaints via the online inquiry system.

Skills

Clerical skills

Communication skills

Phone etiquette

Time management

Customer service

Education

Associate's Degree in business

Two years working experience

Tools

EagleSoft

Microsoft Word

Microsoft Excel

Internet Explorer

Job description

Job Purpose

Provides support at the dental office front desk to other team members and patients through excellent customer service and communication skills.

Duties and Responsibilities

• Work collaboratively with office manager to ensure all patients are provided prompt, quality customer service.
• Follow all Accounts Receivables policies.
• Offer patient alternate means of payment, i.e., third party financing.
• Ensure effective customer service telephone skills.
• Build a productive office schedule and ensure patients are re-appointed prior to leaving.
• Explain treatment plan to patients when necessary.
• In Office Manager’s absence, maintain petty cash and make daily bank deposit on time and accurately, in accordance with the Bank Deposit and Petty Cash policy.
• Exercise effective communication to ensure cooperation between the front office and the back office (including filtering down newsletters, correspondence and appropriate data).
• Be responsive to patients and patient complaints utilizing the online inquiry system.
• Assure timeliness and accuracy of paperwork.
• Assure safety – workers compensation incidents are reported accurately and timely, protective equipment is utilized and OSHA/Bloodborne pathogen requirements are followed.
• Complete insurance verifications two (2) business days prior to patients’ visits to determine coverage and benefit limits and link insurance in EagleSoft appropriately.
• Complete walkout process with each patient by reviewing charts to ensure that all information is written properly and procedures are documented and match the routing slip that the Doctor has submitted.
• Complete the End of Day process which includes submittal of insurance claims and pre-determinations as directed by office manager.
• Participate in morning huddles, chart reviews and routine office meetings.
• Participate in office checklist duties as assigned.
• All other duties and responsibilities as assigned.

Knowledge, Skills, and Abilities

• Basic clerical and administrative skills.
• Effective communication skills; demonstrates professional and courteous phone etiquette.
• Basic knowledge of insurance and dental terminology preferred.

• Working knowledge of Internet Explorer, Word, and Excel required. Experience with dental software such as EagleSoft preferred.
• Effective time management skills with the ability to manage multiple tasks and priorities.

Qualifications (Experience, Education, Licensure, Certification)

• Associate's Degree in business, or equivalent, and two years working experience. Has a working knowledge of the front and back office medical operation.
• Prior management experience a plus.

Working Conditions

Assistant Office Managers work in areas that are highly visible and designed and furnished to make a good impression. Most work stations are clean, well-lighted, and relatively quiet. Work is sedentary in nature.