Assistant Office Manager

Groth Pain and Spine; New York (NY); On-site; USD 42,000 - 66,000; Full time

Job summary

Groth Pain and Spine is seeking an Assistant Office Manager to guide the operations of the practice. You will establish short and long-range objectives, supervise staff, and implement office policies to support high-quality patient care.

You will train new staff, coordinate daily workflow, manage inventory, and fill in for the Office Manager as needed. Strong communication, organization, and proficiency with Microsoft Office are essential to keep patient flow smooth and appointments on schedule.

Qualifications

• Two years of related experience in the industry preferred.
• Knowledge of the philosophy, mission, leadership, and planning needs of the organization preferred.

Responsibilities

• Monitors departmental performance, identifying opportunities to increase productivity and efficiency.
• Manages daily aspects of the department and its staff to ensure projects are completed and goals and patient needs are met.
• Collaborates with location manager to plan, direct, and coordinate KPI's, goals, operational productivity.
• Collaborate with other managers to analyze costs, benefits, and losses of company profits.
• Assist in Managing inventory, facilitating purchases as needed.
• Manages conflicts and resolves complaints about or within the practice location.
• Performs other related duties as assigned.
• Assist with operational flow, IE: wait times, patient schedules, patient flow.
• Maintain open communication with providers regarding the schedules, patient issues.
• Have all paperwork prepared for the following day.

Skills

Verbal and written communication

Independent & collaborative work

Time management & delegation

Microsoft Office Suite

Organizational skills & attention to

Critical thinking

Tools

Microsoft Office Suite

Job description

Job Description

Job Summary

The Assistant Office Manager will establish and implement short and long-range objectives for the assigned department, oversee related functions and activities, and administer company policies and procedures.

Supervisory Responsibilities

• Train new staff and orientate to their new office.
• Coordinates and oversees the day-to-day workflow of subordinate staff in the location.
• Assist with location inventory.
• Fill in for Office Manager when out of office.
• Become proficient in each Job position listed in their practice.

Duties/Responsibilities

• Monitors departmental performance, identifying and facilitating opportunities to increase productivity and efficiency.
• Manages daily aspects of the department and its staff to ensure projects are completed and goals and patient needs are met.
• Collaborates with location manager to plan, direct, and coordinate KPI's, goals, operational productivity.
• Collaborate with other managers to analyze costs, benefits, and losses of company profits.
• Assist in Managing inventory, facilitating purchases as needed.
• Manages conflicts and resolves complaints about or within the practice location.
• Performs other related duties as assigned.
• Assist with operational flow, IE: wait times, patient schedules, patient flow.
• Maintain open communication with providers regarding the schedules, patient issues.
• Have all paperwork prepared for the following day.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Ability to work both independently and collaboratively.
• Excellent time management skills with the ability to assign and delegate tasks.
• Proficient with Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Critical thinking skills.

Education and Experience

• Two years of related experience in the industry preferred.
• Knowledge of the philosophy, mission, leadership, and planning needs of the organization preferred.