Assistant Office Manager

Meneses Law; Irving (TX); On-site; USD 50,000 - 55,000; Full time

Job summary

Meneses Law, a leading immigration law firm, seeks an Assistant Office Manager to support daily administrative operations. This role involves overseeing office functions, fostering a productive environment, and ensuring efficient workflows, essential for maintaining the firm's high standards in client service.

Benefits

Generous compensation

State-of-the-art technology

Structured training programs

Career advancement opportunities

Medical, Dental, and Vision benefits

Paid time off and holidays

Birthday and Anniversary rewards

Qualifications

• Bachelor's degree required, PMP or MBA preferred.
• 1-3 years of experience in procedures or operations.
• Must be self-motivated with excellent interpersonal skills.

Responsibilities

• Oversee daily operations and HR functions within the office.
• Collaborate with other departments to meet project goals.
• Maintain confidentiality of organizational information.

Skills

Fluency in English and Spanish

Verbal communication

Written communication

Organizational skills

Time management skills

Attention to detail

Analytical skills

Problem-solving skills

Interpersonal skills

Customer service skills

Supervisory skills

Leadership skills

Education

Bachelor's degree in related field

PMP

MBA

Tools

Microsoft Office Suite

MacOS systems

Job description

About The Company

Meneses Law is an accomplished law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters.

Our headquarters is based out of Houston, Texas and with the expansion to other major cities, our aim is to assist clients to achieve their objectives as placidly and efficiently as possible while minimizing the legal and regulatory risks. The law firm is built on its reputation of providing exceptional customer service delivery coupled with appropriate andoutstanding skills, fast turnaround, and the know-how expert of our legal team.

Job Summary

Meneses Law is looking for a Assistant Office Manager to assist with daily administrative operations of our firm. The ideal candidate's responsibility is to create a positive, efficient and productive environment through the oversight of all office administration duties. We are looking for someone to join our team that is dependable and able to thrive in a high-energy, fast-paced environment. Assistant Office Manager will be a team player who plans and executes organizational events, supports the administrative needs of our internal departments, and brings high levels of organizational effectiveness and communication. This person will inspire the team to strive higher than they thought possible and will be a key resource for everyone in the organization.

Essential Functions/Responsibilities

• Assist with the day-to-day operation workflow which includes overseeing the operation department, handling HR manners, supervision, and maintaining office supplies and needs.
• Guide an interdepartmental team to complete assigned projects on time, specifications, and with accuracy and efficiency.
• Tracks operations milestones: manages and accounts for unforeseen operation interruptions, then realigns schedules and expectations as needed.
• Collaborate with Office Manager to assess departmental needs and goals and partner with Operations Director to fill any operational gaps
• Assist in designing and maintaining clear operational guides to ensure consistency of operations
• Maintain the strictest level of confidentiality with organizational information.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.
  
  

Required Skills/Abilities

• Must be fluent in both English and Spanish.
• Excellent verbal and written communication skills.
• Excellent organizational skills, time management skills, and attention to detail.
• Proficient with technology and ability to learn our software systems.
• Strong analytical and problem-solving skills.
• Ability to motivate groups of people to complete a project in a timely manner.
• Excellent interpersonal and customer service skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite and MacOS systems.
• Self-motivated with excellent interpersonal skills.
• Friendly and strong commitment to customer service.
• Ability to work in a fast-paced environment.
• Able to type 45 WPM or more.
  
  

Education And Experience

• Bachelor's degree in related field (Business, Project Management, etc.) required, PMP, MBA preferred.
• At least 1-3 years of procedures or operations.
  
  

Job Types: Full-time

Compensation

Meneses Law believes in Work Life Balance. Operation hours are from 8 a.m. to 5 p.m. plus 2 Saturdays a month for certain positions.

Being hired by Meneses Law as an Assistant Office Manager means that you will have the opportunity to:

• Earn $50K – 55K Salary
• Learn from top reps through our Training program
• Be part of a positive culture
• Earn individual and team incentives
• Start an incredible career
  
  

Benefits For Working At Meneses Law

• Generous compensation
• Work with state-of-the-art technology
• Name Recognition & Prestige Immigration Law Firm
• Sophisticated, Challenging Work
• Structured Training Programs
• Meaningful Career Advancement Opportunities
• Excellent Benefits (Medical (80% ER contribution, Dental (No-Cost to employee), Vision, Life Insurance (Paid), 2 weeks of PTO, 10 days of paid holidays.
• Work Life Balance Schedule
• Birthday and Anniversary rewards