Assistant Office Manager

Gvilleauto; Gainesville (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Employee discounts

Training with department manager

Career progression

Aggressive pay plan

Christmas bonus program

Job summary

Parks Ford Lincoln and Hyundai of Gainesville is seeking an organized administrative assistant to support financial and office operations. You will manage deposits, assist with onboarding, and coordinate with finance and title teams to ensure accurate processing.

The role emphasizes attention to detail, strong communication, and reliable handling of accounting tasks, with opportunities for career growth and a strong benefits package. This is an on-site position at our Gainesville location.

Qualifications

• High school diploma or equivalent preferred.
• 1+ years of customer service and/or accounting experience preferred.
• Proficiency in basic math.

Responsibilities

• Set a positive, professional example and maintain an orderly work environment.
• Manage deposits and reconcile accounts across stores and departments.
• Ensure timely vehicle stocking documentation and inventory categorization.
• Review deals for compliance and coordinate with finance and title departments.
• Organize MSO records for audit readiness.
• Handle accounts receivable and process payments.
• Prepare FedEx shipments with detailed records.
• Assist with new hire onboarding and staff updates.
• Support office manager with administrative tasks.

Skills

Outlook

Microsoft Office

Customer service

Accounting experience

Basic math

Attention to detail

Reading and writing

Communication skills

Active listening

Education

High school diploma or equivalent

Tools

Outlook

Microsoft Office

Job description

About Us

Parks Ford Lincoln and Hyundai of Gainesville, acquired by the Parks family in 2006, relocated to its brand-new, state-of-the-art, energy efficient facility in 2013. Selling new Ford, Lincoln, Hyundai and Pre-Owned vehicles, we consistently set sale records and lead our competition in Customer Satisfaction.

Parks Ford Lincoln and Hyundai strive to provide our customers with the best possible sales and service experience, so buying and owning a Parks vehicle is virtually stress free.

What We Offer:

• Health, dental and vision insurance
• 401(k) with company match
• Employee purchase and service discounts
• AggressiveChristmasbonus program
• Paid and personalized training with department manager
• Career progression with a heavy focus on internal promotions
• Aggressive pay plan
• An opportunityto define yourself and your career

Responsibilities

• Set an example of positive attitude and professionalism, including a neat, orderly and safe work environment.
• Practice methods of time management to provide a consistent and efficient work flow.
• Accurately manage and reconcile deposits across all stores and departments, resolving discrepancies to ensure precise accounting.
• Ensure timely and accurate vehicle stocking, including key tags and inventory categorization, while coordinating with the inventory team for proper documentation and access.
• Review deals for compliance and accuracy, acting as a liaison between finance and title departments to support smooth processing and issue resolution.
• Organize and maintain MSO records for audit readiness and accessibility using an efficient filing system.
• Oversee charge account closings by settling balances and providing final statements in coordination with clients and service teams.
• Handle accounts receivable by processing payments, tracking outstanding invoices, and maintaining up-to-date financial records.
• Prepare and send FedEx shipments, keeping detailed records for accountability and tracking.
• Support new hire on-boarding with required paperwork, business cards, and name tags.
• Collaborate with ClickHereDigital to keep staff web pages updated and accurate.
• Assist the office manager with various administrative tasks as needed.
• Perform all other job duties as requested by management.

Qualifications

• High school diploma or the equivalent, preferred.
• Working knowledge of Outlook and Microsoft Office applications.
• One + years of customer service and/or accounting experience is a preferred.
• Proficiency in basic math.
• Detail oriented.
• Basic ability to read and write.
• Speaking- talking to others to convey information effectively.
• Active listening skills- taking the time to understand the points being made by employees and customers.
• Represent the company to all employees and customers in all communications.