Assistant Office Manager

Installed Building Products; Fort Wayne (IN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision

Life insurance

Paid time off

401(k) with pre-tax and Roth

Disability insurance

Scholarship opportunities

Financial assistance program

Career growth

Job summary

Momper Insulation in Fort Wayne, IN, seeks an Office Administrator to support invoicing, tickets, customer inquiries, HR tasks, and daily office operations. The role requires strong communication, attention to detail, and basic accounting experience. Join a team that values growth, reliability, and excellent service.

The position offers versatility across accounting, payroll, HR, and office duties with opportunities for development in a stable company.

Qualifications

• High School diploma or GED required.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent communication skills—written and verbal.
• Strong attention to detail and accuracy.
• Outstanding customer service abilities.
• Minimum 2 years of accounting experience.
• Office management experience is a plus.

Responsibilities

• Invoice creation — Prepare, review, and process customer invoices with accuracy.
• Work tickets & proposals — Generate work tickets, proposals, and related documentation.
• Customer service — Answer incoming calls, respond to customer inquiries, and provide professional support.
• Accounting support — Assist with daily accounting functions and recordkeeping.
• Payroll & attendance — Support payroll processing, prevailing wage compliance, and attendance tracking.
• Human Resources — Assist with HR documentation and administrative tasks.
• Office operations — Filing, copying, preparing mailings, and general office upkeep.
• Other duties as assigned.

Skills

Excellent communication

Attention to detail

Customer service

Accounting experience

Office management

Education

High School diploma or GED

Tools

Microsoft Office

Job description

• Invoice creation — Prepare, review, and process customer invoices with accuracy.
• Work tickets & proposals — Generate work tickets, proposals, and related documentation.
• Customer service — Answer incoming calls, respond to customer inquiries, and provide professional support.
• Accounting support — Assist with daily accounting functions and recordkeeping.
• Payroll & attendance — Support payroll processing, prevailing wage compliance, and attendance tracking.
• Human Resources — Assist with HR documentation and administrative tasks.
• Office operations — Filing, copying, preparing mailings, and general office upkeep.
• Other duties as assigned.

Key Responsibilities

• Invoice creation — Prepare, review, and process customer invoices with accuracy.
• Work tickets & proposals — Generate work tickets, proposals, and related documentation.
• Customer service — Answer incoming calls, respond to customer inquiries, and provide professional support.
• Accounting support — Assist with daily accounting functions and recordkeeping.
• Payroll & attendance — Support payroll processing, prevailing wage compliance, and attendance tracking.
• Human Resources — Assist with HR documentation and administrative tasks.
• Office operations — Filing, copying, preparing mailings, and general office upkeep.
• Other duties as assigned.

Qualifications

• High School diploma or GED required.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent communication skills—written and verbal.
• Strong attention to detail and accuracy.
• Outstanding customer service abilities.
• Minimum 2 years of accounting experience.
• Office management experience is a plus.

Physical Demand

• Light physical activity such as standing, walking, and sitting for extended periods.
• Lifting up to 25 lbs occasionally (e.g., moving office supplies, files, or mail packages).
• Repetitive motions including typing, filing, and handling paperwork.
• Ability to bend, reach, and carry items as needed for office tasks

We are committed to providing reasonable accommodations to enable individuals with disabilities to perform the essential functions of this role.

What We Offer

• Medical, dental, and vision insurance
• Company-paid life insurance
• Paid vacation and holidays
• 401(k) with pre-tax and Roth options
• Extra insurance options (short- and long-term disability, accident, hospital, and life)
• Scholarship and training opportunities
• Employee financial assistance program
• Room to grow and move up

Why Work at Momper Insulation

At Momper Insulation, we believe in doing the job right. We take pride in our work, treat people fairly, and stand behind what we do. If you’re looking for steady work, good benefits, and a company that respects hard work, this is the place for you.

Join the Momper Insulation – Fort Wayne team and build your future with us.

EEO Statement

IBP is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.