Assistant Office Manager

Meneses Law; Broomfield (CO); On-site; USD 50,000 - 55,000; Full time

Job summary

An established industry player is seeking a dynamic Assistant Office Manager to enhance daily operations within a thriving law firm. This role offers the opportunity to create a positive and efficient work environment while overseeing essential administrative tasks. The ideal candidate will thrive in a fast-paced setting, guiding interdepartmental teams and ensuring smooth operations. With a focus on integrity and professionalism, you will play a critical role in supporting the firm's objectives. Join a team dedicated to providing exceptional service and advancing your career in a supportive atmosphere.

Benefits

Medical insurance

Dental insurance

Vision insurance

Life insurance

PTO

Holidays

Work-life balance schedule

Training

Career advancement

Incentives

Qualifications

• Bachelor's degree in Business or related field required.
• 1-3 years of procedures or operations experience needed.

Responsibilities

• Assist with daily workflow and oversee office operations.
• Collaborate with teams to complete projects efficiently.
• Maintain confidentiality of organizational information.

Skills

Fluent in English and Spanish

Excellent verbal and written communication skills

Strong organizational skills

Proficient with Microsoft Office

Leadership and motivational skills

Analytical and problem-solving skills

Ability to prioritize and delegate tasks

Integrity and professionalism

Education

Bachelor's degree in Business

PMP or MBA preferred

Tools

MacOS

Microsoft Office

Job description

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About The Company

Meneses Law is an accomplished law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters.

Our headquarters is based out of Houston, Texas, and with expansion to other major cities, our aim is to assist clients to achieve their objectives as placidly and efficiently as possible while minimizing legal and regulatory risks. The law firm is built on its reputation for providing exceptional customer service delivery coupled with outstanding skills, fast turnaround, and the expertise of our legal team.

Job Summary

Meneses Law is looking for an Assistant Office Manager to assist with daily administrative operations of our firm. The ideal candidate will create a positive, efficient, and productive environment through overseeing all office administration duties. We seek someone dependable, able to thrive in a high-energy, fast-paced environment, and who can support organizational events and internal departments effectively.

Essential Functions/Responsibilities

1. Assist with daily workflow, oversee the operation department, handle HR matters, supervise staff, and maintain office supplies.
2. Guide interdepartmental teams to complete projects on time, accurately, and efficiently.
3. Track operational milestones and manage unforeseen interruptions by realigning schedules and expectations.
4. Collaborate with the Office Manager and Operations Director to assess and fill operational gaps.
5. Design and maintain operational guides to ensure consistency.
6. Maintain confidentiality of organizational information.
7. Perform other tasks necessary for daily operations.

Required Skills/Abilities

1. Fluent in English and Spanish.
2. Excellent verbal and written communication skills.
3. Strong organizational, time management, and attention to detail.
4. Proficient with technology and learning new software systems.
5. Analytical and problem-solving skills.
6. Leadership and motivational skills.
7. Interpersonal and customer service skills.
8. Ability to prioritize and delegate tasks.
9. Integrity, professionalism, and confidentiality.
10. Proficient with Microsoft Office and MacOS.
11. Self-motivated and friendly.
12. Ability to work in a fast-paced environment.
13. Typing speed of 45 WPM or more.

Education and Experience

1. Bachelor's degree in Business, Project Management, or related field; PMP or MBA preferred.
2. 1-3 years of procedures or operations experience.

Job Details

Type: Full-time

Compensation & Benefits

Salary: $50K – 55K

Benefits include medical, dental, vision, life insurance, PTO, holidays, and a work-life balance schedule. Additional perks include training, career advancement, and incentives.

Additional Information

Seniority level: Mid-Senior level

Industry: Law Practice