Assistant Office Manager

International Executive Service Corps; Arkansas; On-site; USD 50,000 - 60,000; Full time

Job summary

A leading organization is seeking an Assistant Office Manager/Bookkeeper to support their operations in Arkansas. This role involves managing financial reporting, administrative tasks, and human resources support. The ideal candidate will have strong skills in QuickBooks and a background in accounting functions, along with excellent organizational abilities. This is a full or part-time position with competitive compensation based on experience.

Qualifications

• Experience in administrative support and project-related tasks.
• Experience with accounting functions including invoice payments.
• Exceptional organizational and communication skills.

Responsibilities

• Oversee daily administrative and financial operations.
• Prepare and present accurate financial reports.
• Assist with benefits and payroll administration.

Skills

QuickBooks

AR/AP

Payroll

HR

Communication

Organization

Job description

Position Title:	Assistant Office Manager/Bookkeeper
Start Date:	6/16/25
Technical Skill Set:	QuickBooks, AR/AP, Payroll and HR
TBE ID:	4124
Description
Title: Assistant Office Manager/Bookkeeper Duration: Full or Part-time Type: W-2 Hourly with potential conversion to salary and benefits Location:Local to the Folsom, California region required with onsite work presence. Office hours are between the hours of 8am and 5pm Monday through Friday. Compensation: DOE and compensation package of benefits. Salary range of $50K - 60K, W2 hourly $28-33/hr. Pre-employment Requirements: US Citizen or Green-card holder, Professional References, I-9 Employment eligibility, Successful criminal background and drug screen. If you meet and exceed the following skills sets, please respond with your full contact information, resume, date available and desired compensation target amount and arrangement and Apply at www.StanfieldSystems.com on the Career Page, Job ID 4124 or email your resume and contact information to [e-mail] with “Assistant Office Manager for 4124” in the subject line. Successful candidates will be provided and required to complete a Staff Experience Worksheet and provide three professional references on forms provided. Experience requirements: Experience must have occurred within seven (7) years and must have been completed in the United States of America. If you love working in the public sector information technology industry, supporting a small office and want to be a part of a business where you are more than just a number, this could be the perfect opportunity for your next step. Bring your accounting and administrative skills to our small but mighty team as our Office Manager / Bookkeeper. Office Manager / Bookkeeper Your Job Duties Eventually oversee daily administrative and financial operations including office management, human resources, and continually improving business process management through technology or other upgrades. Financial Reporting: Prepare and present accurate and timely financial reports, including monthly, quarterly, and annual financial statements through QuickBooks accounting software. Develop, implement, and ensure compliance with company policies and procedures and communicate to the owners for compliance and process effectiveness. Review and approve contracts terms and conditions, and manage aspects of relationships with vendors, subcontractors, prime contractors and service providers. Assist and support all Accounts Receivable and Accounts Payable, including invoicing, collections and bookkeeping activities. Human Resources Support: Assist with benefits and payroll administration through our third party vendors, handle aspects of onboarding, change in relationships, and employee relations activities. Support coordination and manage external audits and work with the CPA for tax filings, ensuring accuracy and compliance. Assess and recommend solutions for current back-office processes, procedures and overall methodologies for opportunities to improve business process efficiencies leveraging information technology systems, work automation tools and other opportunities to modernize and improve cost and time cutting measures that can be put into practice within 3-6 months, as well as longer term investments. Office Manager / Bookkeeper - Required Skills, Experience Culture Fit You have: Proven experience in administrative support, coordination, and project-related tasks. Experience with accounting functions including invoice payments, collecting payments, accounting data entry. Exceptional organizational and communication skills, with a keen eye for detail. You will be supporting both the owners and other project managers. Ability to manage multiple priorities and adapt to changing needs. Experience with QuickBooks accounting software, and outsourced payroll and benefits software such as Paychex and EASE. Prior professional experience assessing and recommending solutions for back-office processes, procedures and overall methodologies leading to enacted improvements for business process efficiencies leveraging information technology systems, work automation tools and other opportunities to modernize and improve cost and time cutting measures that were adopted within 3-6 months, as well as any other solutions of longer durations. Questions: Answers to be submitted with application 1. How many years of experience working for public sector related government projects? 2. How many years of experience and level of expertise ( 1-5, 5 being an expert) with QuickBooks 3. What number of employees have you managed, as well as the revenue size of the top 3 companies you have worked for? 4. What other business operations software and/or technologies have you worked with and consider proficient with? Stanfield Systems Inc. is an equal opportunity employer and does not discriminate against race, color, sex, national origin, religion, age, equal pay, disability or genetic information. Some positions posted by our company will require an individual to pass a thorough criminal background check, drug screen and may require the ability to obtain various national security clearance levels. Demonstrates proficiency with on-line search engines and/or sophisticated searching strategies.