Assistant Merchandiser - Special Projects, Collaboration and Collection

Stefanini, Inc; New York, Northern (NY, KY); Hybrid; USD 34,000 - 49,000; Part time

Job summary

Stefanini Group in New York, NY is seeking an Assistant Merchandiser for Special Projects, Collaboration & Collection on a 1-month contract. You will support the Calvin Klein Collection business across budgets, sample logistics, and market prep, reporting to the Merchandiser and coordinating with cross-functional teams.

The role requires 2–4 years merchandising or related operations experience, strong analytical skills, and experience with sample inventory, shipping, and budget entry.

Qualifications

• 2-4 years of merchandising, buying, planning, business operations, retail analytics, product merchandising, or related field.

Responsibilities

• Budget management & financial analysis: track budgets, reconcile actuals, and support reviews.
• Sample & inventory management: oversee seasonal sample inventory and tracking.
• Logistics & shipment coordination: manage domestic and international shipments and documentation.
• Market preparation & execution: develop global market tools and assist in market readiness.
• Cross-functional project management: align priorities across merchandising, design, product development, and supply chain.

Skills

Merchandising experience

Budgeting

Inventory management

Logistics coordination

Education

Bachelor's degree in Merchandising, Business Administration, Finance, Supply Chain, or related field

Tools

Launchmetrics

Job description

Join us to co-create solutions for a better future!

Job Details

Marketing

Assistant Merchandiser - Special Projects, Collaboration & Collection New York,NY Posted:9/3/2026

Job ID#: 64815

Job Category: Marketing

Position Type: Contract

Duration: 1 month

Shift: 1

Remaining Positions: 1

Location:

• Onsite: 205 W 39th Street, 4th Floor New York, NY 10018

Description:

• The Assistant Merchandiser, Special Projects, Collaboration & Collection plays a critical role in supporting the operational, analytical, and financial management of the Calvin Klein Collection business and key global special projects. Reporting directly to the Merchandiser, this position serves as a central partner across Merchandising, Design, Product Development, Finance, Supply Chain, Marketing, Public Relations, and external vendors to ensure seamless execution of seasonal priorities.
• This role requires a highly analytical, detail-oriented professional with experience maintaining budgets, invoice processing, inventory tracking, and complex sample logistics. The Assistant Merchandiser will own budget entry processes, support bi-monthly budget reviews, oversee timely invoice management, maintain sample inventory visibility, and coordinate domestic and international shipments through logistics partners.
• The ideal candidate brings 2-4 years of merchandising, buying, planning, or business operations experience, is comfortable working across multiple systems and tools, and thrives in a fast-paced environment managing competing priorities. This individual demonstrates strong problem-solving skills, a proactive mindset, and a willingness to jump into evolving business needs while driving operational excellence across the Special Projects + Collaboration and Collection business.

Responsibilities:

Budget Management & Financial Analysis

• Own day-to-day budget tracking and reconciliation across Collection and Special Projects budgets.
• Manage invoice processing and payment timelines, partnering closely with Finance, vendors, and cross-functional teams to ensure timely and accurate payment execution.
• Reconcile budget actuals against forecasts and identify variances and risks.
• Coordinate bi-monthly budget reviews, providing clear visibility into spend and outstanding commitments.
• Maintain detailed financial documentation to support audits and budget planning exercises.

Sample & Inventory Management

• Own seasonal sample inventory management, ensuring accurate tracking, organization, and visibility across all Collection and Special Projects samples.
• Manage sample organization and inventory through Launchmetrics and internal tracking systems.
• Partner with Design, Product Development, Sourcing, PR, Marketing, and external stakeholders to coordinate sample requests and movement.
• Establish and maintain best practices for sample archiving, inventory audits, and sample lifecycle management.
• Track sample flow from development through market and post-market activities to ensure accountability and accuracy.

Logistics & Shipment Coordination

• Coordinate domestic and international sample shipments through DHL, WorldNet, FedEx, and other logistics providers.
• Manage shipping documentation, customs requirements, carnet coordination, and shipment tracking to ensure successful delivery timelines.
• Partner with internal trade compliance teams and external logistics providers to proactively resolve shipment issues and mitigate delays.
• Maintain comprehensive shipment records and reporting documentation.

Market Preparation & Execution

• Lead development and maintenance of global market tools and merchandising materials, including linesheets, pricing tools, line plans, presentations, and seasonal reporting.
• Support all phases of market preparation and execution:

Pre-Market

• Coordinate sample readiness and inventory accuracy.
• Ensure all market tools, presentations, and materials are complete and accurate.
• Update show and market invite trackers, and with attendees confirmation.

During Market

• Maintain calendar for market appointments, sell-in meetings, stakeholder communications, and updates.
• Track feedback, business opportunities, and follow-up actions.

Post-Market

• Reconcile order confirmations and market feedback.
• Develop recap analyses and reporting to support future planning and assortment recommendations.

Cross-Functional Project Management

• Manage multiple concurrent projects across Collection and Special Projects while maintaining strong attention to detail and deadlines.
• Serve as a key point of contact between Merchandising and cross-functional partners to ensure alignment on priorities, timelines, and deliverables.
• Participate in seasonal milestone meetings, sample reviews, budget reviews, and project status meetings.
• Proactively identify challenges, propose solutions, and drive issues to resolution.
• Support evolving business priorities and ad hoc initiatives with a positive, team-oriented approach.

Requirements:

• Bachelor's degree in Merchandising, Business Administration, Finance, Supply Chain, or a related field preferred.
• 2-4 years of experience in Merchandising, Buying, Planning, Business Operations, Retail Analytics, Product Merchandising, or a related field.
• Experience managing budget entry, invoice reconciliation, and expense tracking.
• Experience supporting cross-functional projects within a fast-paced retail, fashion, or consumer products environment.
• Experience managing inventory, sample operations, or product lifecycle processes preferred.
• Experience coordinating domestic and international shipments and logistics preferred.

Internal & External Contacts:

• Internal: Merchandising, Design, Product Development, Finance, Sourcing, Supply Chain, Marketing, Public Relations, International Trade Compliance, Operations, Planning
• External: Vendors, Factories, Logistics Partners (DHL, WorldNet, FedEx), Global Market Partners, Freight Forwarders, Third-Party Service Providers

Listed salary ranges may vary based on experience, qualifications, and local market.

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.

About Stefanini Group

The Stefanini Group is a global provider of offshore, onshore, and nearshore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are a CMM Level 5 company.

Pay Range:
$ 30.00 - $ 30.00