Assistant Merchandiser - Special Projects, Collaboration and Collection

Stefanini North America and APAC; New York (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

Stefanini Group is seeking an Assistant Merchandiser for Special Projects, Collaboration & Collection in New York. You will support budgets, invoicing, and sample logistics while coordinating with Design, Product Development, and Finance.

The role requires 2–4 years in merchandising or related operations, strong analytical skills, and comfort with multiple systems. Onsite in New York with collaboration across global teams.

Qualifications

• Bachelor's degree or higher in a related field is preferred.
• Strong analytical and budgeting skills.
• Experience supporting cross-functional projects in retail or fashion.
• Proficiency with inventory and sample lifecycle processes.

Responsibilities

• Own day-to-day budget tracking and reconciliation for Collection and Special Projects.
• Manage invoice processing and payment timelines with Finance and vendors.
• Coordinate seasonal sample inventory with Launchmetrics and internal systems.
• Track sample flow and maintain inventory visibility across markets.
• Coordinate domestic and international shipments with DHL, WorldNet, FedEx, etc.
• Lead development of market tools and merchandising materials (linesheets, line plans, presentations).
• Coordinate pre-market and market activities, including attendee tracking and follow-ups.
• Support cross-functional milestone meetings and project reviews.

Skills

Budget management

Inventory control

Cross-functional collaboration

Analytical thinking

Education

Bachelor's degree in Merchandising, Business Administration, Finance, Supply Chain, or a related field

Tools

Launchmetrics

Job description

Stefanini Group is hiring! Stefanini is looking for an Assistant Merchandiser - Special Projects, Collaboration and Collection in New York, NY.

Call: 248-728-6420 / Email: [email protected]

Location

• Onsite: 205 W 39th Street, 4th Floor New York, NY 10018

Description

• The Assistant Merchandiser, Special Projects, Collaboration & Collection plays a critical role in supporting the operational, analytical, and financial management of the Calvin Klein Collection business and key global special projects. Reporting directly to the Merchandiser, this position serves as a central partner across Merchandising, Design, Product Development, Finance, Supply Chain, Marketing, Public Relations, and external vendors to ensure seamless execution of seasonal priorities.
• This role requires a highly analytical, detail-oriented professional with experience maintaining budgets, invoice processing, inventory tracking, and complex sample logistics. The Assistant Merchandiser will own budget entry processes, support bi-monthly budget reviews, oversee timely invoice management, maintain sample inventory visibility, and coordinate domestic and international shipments through logistics partners.
• The ideal candidate brings 2-4 years of merchandising, buying, planning, or business operations experience, is comfortable working across multiple systems and tools, and thrives in a fast-paced environment managing competing priorities. This individual demonstrates strong problem-solving skills, a proactive mindset, and a willingness to jump into evolving business needs while driving operational excellence across the Special Projects + Collaboration and Collection business.

Responsibilities

Budget Management & Financial Analysis

• Own day-to-day budget tracking and reconciliation across Collection and Special Projects budgets.
• Manage invoice processing and payment timelines, partnering closely with Finance, vendors, and cross-functional teams to ensure timely and accurate payment execution.
• Reconcile budget actuals against forecasts and identify variances and risks.
• Coordinate bi-monthly budget reviews, providing clear visibility into spend and outstanding commitments.
• Maintain detailed financial documentation to support audits and budget planning exercises.

Sample & Inventory Management

• Own seasonal sample inventory management, ensuring accurate tracking, organization, and visibility across all Collection and Special Projects samples.
• Manage sample organization and inventory through Launchmetrics and internal tracking systems.
• Partner with Design, Product Development, Sourcing, PR, Marketing, and external stakeholders to coordinate sample requests and movement.
• Establish and maintain best practices for sample archiving, inventory audits, and sample lifecycle management.
• Track sample flow from development through market and post-market activities to ensure accountability and accuracy.

Logistics & Shipment Coordination

• Coordinate domestic and international sample shipments through DHL, WorldNet, FedEx, and other logistics providers.
• Manage shipping documentation, customs requirements, carnet coordination, and shipment tracking to ensure successful delivery timelines.
• Partner with internal trade compliance teams and external logistics providers to proactively resolve shipment issues and mitigate delays.
• Maintain comprehensive shipment records and reporting documentation.

Market Preparation & Execution

• Lead development and maintenance of global market tools and merchandising materials, including linesheets, pricing tools, line plans, presentations, and seasonal reporting.

Pre-Market

• Coordinate sample readiness and inventory accuracy.
• Ensure all market tools, presentations, and materials are complete and accurate.
• Update show and market invite trackers, and with attendees confirmation.

During Market

• Maintain calendar for market appointments, sell-in meetings, stakeholder communications, and updates.
• Track feedback, business opportunities, and follow-up actions.

Post-Market

• Reconcile order confirmations and market feedback.
• Develop recap analyses and reporting to support future planning and assortment recommendations.

Cross-Functional Project Management

• Manage multiple concurrent projects across Collection and Special Projects while maintaining strong attention to detail and deadlines.
• Serve as a key point of contact between Merchandising and cross-functional partners to ensure alignment on priorities, timelines, and deliverables.
• Participate in seasonal milestone meetings, sample reviews, budget reviews, and project status meetings.
• Proactively identify challenges, propose solutions, and drive issues to resolution.
• Support evolving business priorities and ad hoc initiatives with a positive, team-oriented approach.

Job Requirements

• Bachelor's degree in Merchandising, Business Administration, Finance, Supply Chain, or a related field preferred.
• 2-4 years of experience in Merchandising, Buying, Planning, Business Operations, Retail Analytics, Product Merchandising, or a related field.
• Experience managing budget entry, invoice reconciliation, and expense tracking.
• Experience supporting cross-functional projects within a fast-paced retail, fashion, or consumer products environment.
• Experience managing inventory, sample operations, or product lifecycle processes preferred.
• Experience coordinating domestic and international shipments and logistics preferred.

Internal & External Contacts

• Internal: Merchandising, Design, Product Development, Finance, Sourcing, Supply Chain, Marketing, Public Relations, International Trade Compliance, Operations, Planning
• External: Vendors, Factories, Logistics Partners (DHL, WorldNet, FedEx), Global Market Partners, Freight Forwarders, Third-Party Service Providers

Listed salary ranges may vary based on experience, qualifications, and local market.

About Stefanini Group

The Stefanini Group is a global provider of offshore, onshore, and nearshore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are a CMM Level 5 company.