Managing Clerk

SourcePro Search, LLC; New York (NY); Hybrid; USD 110,000 - 160,000; Full time

Job summary

SourcePro Search, LLC in New York is seeking a Managing Clerk to oversee the day-to-day operations of the Docket and Court Services Department across NY and NJ offices, ensuring timely filings and compliance.

You will lead calendar management, advise attorneys on procedural rules, supervise staff, and coordinate with courts, servers, and vendors, while mentoring docketing teams and maintaining e-filing credentials.

Qualifications

• JD or Bachelor’s Degree with 10+ years in docketing and court services.
• Deep knowledge of FRCP, NY CPLR and local court rules.
• Proficient in calendar systems such as Compulaw and CourtAlert.

Responsibilities

• Oversee docketing operations and court filings in State and Federal courts.
• Advise attorneys on procedural rules and filing strategies.
• Calendar all deadlines using Compulaw.
• Manage electronic filings via PACER, NYSCEF, and other systems.
• Draft stipulations, notices, appearances, and affidavits of service.
• Supervise Assistant Managing Clerk and delegate tasks.
• Monitor case activity across Trial, Appellate, Bankruptcy Courts and agencies.
• Maintain e-filing credentials and ensure firm-wide compliance.
• Coordinate with courts, servers, and vendors; handle urgent filings.
• Train docketing staff and publish the daily litigation calendar.

Skills

Leadership

Attention to detail

Legal calendaring

Court rules knowledge

Communication

Education

JD

Bachelor's Degree

Tools

Compulaw

CourtAlert

PACER

NYSCEF

CourtLink

Etrack

Job description

Managing Clerk

Location: New York Office (Hybrid Schedule: 9:30 AM – 5:30 PM)
Classification: Exempt

What You’ll Do:

As Managing Clerk, you will oversee the day-to-day operations of a full-service Docket and Court Services Department supporting both the New York and New Jersey offices. You will provide crucial procedural guidance to attorneys and staff, ensure compliance with court deadlines, and lead all court filing activities.

• Oversee and manage all docketing operations, court filings, and service processes in State and Federal courts

• Advise attorneys on procedural rules, strategic filing practices, and changes in court rules

• Review incoming court documents and accurately calendar all deadlines using Compulaw

• Manage court filings manually and electronically via PACER, NYSCEF, and other court systems

• Draft legal documents such as stipulations, notices of entry, appearances, and affidavits of service

• Supervise Assistant Managing Clerk and delegate assignments appropriately

• Monitor case activity in Trial, Appellate, and Bankruptcy Courts as well as administrative agencies

• Maintain attorney e-filing credentials and ensure firm-wide e-filing compliance

• Coordinate with courts, process servers, and vendors; handle urgent filings and courtesy copy deliveries

• Train and mentor docketing staff, ensuring accuracy and best practices across all workflows

• Prepare and publish the firm’s daily litigation calendar and maintain calendaring system updates

What You’ll Bring:

• JD or Bachelor’s Degree with 10+ years of experience in docketing and court services within a law firm

• Deep knowledge of Federal Rules of Civil Procedure (FRCP), New York CPLR, and local court rules

• Proficiency in calendaring systems such as Compulaw and CourtAlert

• Experience using online court systems: PACER, CourtLink, Etrack, and NYSCEF

• Skilled in deadline calculation, document review, and procedural compliance across multiple jurisdictions

• Familiarity with arbitration deadlines and appellate filing procedures

• Strong leadership and organizational skills with the ability to manage teams and high-volume workflow

• Excellent written and verbal communication skills; attention to detail and initiative

• Proficient in Microsoft Office Suite; comfortable with database management and reporting

• Must hold a valid Notary Public license