Assistant Manager, Workplace Services

Central Park Conservancy; City of Niagara Falls (NY); On-site; USD 89,000 - 115,000; Full time

Job summary

Central Park Conservancy seeks an Assistant Manager, Workplace Services to oversee daily operations, facilities, and workplace experience across headquarters and satellite sites. You will lead a team of three on-site professionals and ensure spaces are clean, stocked, and ready for use.

The role requires 2–5 years in workplace services with 1–2 years of leadership, strong problem-solving, and excellent communication. Travel between sites and lifting 30 lbs are expected.

Qualifications

• 2–5 years of experience in workplace services, facilities coordination, hospitality management, or corporate property management.
• Leadership: 1–2 years of direct on-site staff management.
• Autonomy: able to work independently with minimal guidance in fast-paced facilities settings.
• Excellent interpersonal and communication skills for diverse staff, executives, and vendors.
• Ability to lift 30 lbs occasionally and possession of a valid driver’s license.

Responsibilities

• Direct supervision and mentorship of the on-site Workplace Services team (Receptionist, Mailroom Coordinator, Administrative Coordinator).
• Oversee day-to-day operations across all sites, including offices, meeting spaces, and breakrooms.
• Monitor calendars, plan events, and ensure conference spaces are ready and reset.
• Manage procurement and inventory, control costs, and distribute supplies across locations.
• Provide regular updates to the Director on conditions and service needs at each location.

Skills

Team Leadership

Facilities Coordination

Operations Management

Vendor Management

Event Logistics

Problem Solving

Communication

Job description

Reports To: Director of Workplace ServicesLocation: Headquarters 717 5th Avenue (with local travel to two satellite offices)Status: Full-Time / ExemptAbout Central Park and the Central Park Conservancy:Central Park is one of the most famous and beloved urban public spaces in the world. Designed by Frederick Law Olmsted and Calvert Vaux in 1857, the 843-acre park was the first purpose-built public park in the country and is a National Historic Landmark. The Central Park Conservancy, a private not-for-profit organization, was founded in 1980 to rescue the Park which had fallen into serious disrepair. Since that time, the Conservancy has overseen the investment of approximately $2 billion in the restoration of the Park, and now hosts over 40 million visitors a year.The Conservancy’s mission is to preserve and celebrate Central Park as a sanctuary from the pace and pressures of city life, enhancing the enjoyment and wellbeing of all. The City of New York has formally entrusted the care of the Park to the Conservancy which is responsible for every aspect of the Park’s care, including landscape maintenance, capital improvements, and the visitor experience. Committed to sharing the best practices in urban park management, the Conservancy also serves as a resource for other NYC parks and for public-private partnerships around the world. The Conservancy employs 400 people and has an operating budget of $120 million.Position OverviewThe Assistant Manager, Workplace Services oversees the day-to-day operations, facilities, and workplace experience across multiple locations. Reporting to the Director of Workplace Services, this position provides direct oversight of the Workplace Services team and ensures that office environments, employee services, workplace operations and service standards are consistently maintained at a high level.The ideal candidate is an autonomous operational professional with a strong hospitality mindset and facilities background. This position will directly manage a team of three on-site professionals (Receptionist, Mailroom Coordinator, and Administrative Coordinator) and oversee all daily workflows, from inventory and meeting room resets to a high-volume breakroom operation and multi-site vendor compliance.Key ResponsibilitiesTeam Leadership & Daily Operations ManagementProvide direct supervision, daily mentorship, and clear accountability for the on-site team (Receptionist, Mailroom Coordinator, and Administrative Coordinator).Manage staff scheduling, cross-training, and daily task distribution to ensure full operational coverage across all sites during peak times and absences.Oversee the day-to-day operations of Workplace Services across all assigned locations.Ensure offices, conference rooms, huddle rooms, cafes, breakrooms, reception area and other shared spaces are clean, organized, stocked, functional and ready for use.Conduct regular workplace inspections and identify operational, maintenance, safety and service issues.ProcurementOversee day-to-day inventory of office, breakroom and meeting and Workplace Services supplies.Implement and manage a strict inventory control system for office supplies, breakroom provisions, and snacks to minimize waste and stay within budget. Identify opportunities to reduce waste and improve purchasing efficiency.Ensure supplies are distributed appropriately across locations.Multi-Location OperationsProvide operational oversight for Workplace Services at the headquarters, North Meadow Center and the 79th Street Maintenance Yard.Identify operational gaps between locations and implement consistent standards.Provide the Director with regular updates regarding conditions and service needs at each location.Events & Meeting Logistics SupportSupervise the logistical set-up, and breakdown of all internal meetings and staff events.Ensure all meeting spaces are consistently equipped, organized, and reset to standard specifications throughout the day.Administrative and Business OperationsManage and maintain the Workplace Services team calendarMonitor conference room calendars and identify scheduling conflicts, double bookings, or operational concerns.Assist Director with the processing of POs for invoices.QualificationsExperience: 2–5 years of experience in workplace services, facilities coordination, hospitality management, or corporate property management. Prior experience managing multi-site locations is highly preferred.Leadership: Minimum 1–2 years of experience directly managing or leading on-site operational staff.Autonomy: Proven ability to work independently with minimal handholding, demonstrating strong problem-solving skills in high-pressure facilities situations.Communication: Excellent interpersonal skills with the ability to collaborate effectively with diverse staff, executives, and external vendors.Requirements: Ability to lift 30 lbs. occasionally for event setups, and a valid driver's license to travel between the headquarters and satellite offices.Salary range: $89K - $115,400 (based on level of experience)DIVERSITY, EQUITY & INCLUSIONThe Central Park Conservancy’s work is guided by the belief that Central Park, and all public parks, must be managed and actively protected as an inclusive and democratic space for all.Working closely with our New York City partners, we will always strive towards creating and sustaining a sense of belonging for all visitors and advocating for equitable and accessible public use of the Park.In service of this belief, we are committed to fostering a workforce and organizational culture that is as diverse as Central Park itself and the dynamic city it serves.Safety RequirementsEstablishment and maintenance of a safe work environment is the shared responsibility of this organization and employees at every level. The Conservancy will make every effort to assure a safe environment and be in compliance with federal, state, and local safety regulations. Employees are expected to obey safety rules and to exercise caution in all their work activities. Accordingly, employees should be aware of any hazards, which could cause an injury or accident (e.g., spills, obstacles in walkways, etc.). If an employee discovers a potentially dangerous condition, he/she should alert other employees and notify his/her supervisor immediately.DisclaimerThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.