Assistant Manager, Inventory Planning & Management

Vivace; Port Washington (NY); On-site; USD 65,000 - 105,000; Full time

Benefits offered by this job

Premium Medical Insurance

401(k) Savings Plan

Paid Time Off (PTO)

Paid Holidays

Annual Bonus Plan

Relocation Support

Job summary

Vivace is seeking an Assistant Manager, IPM / Inventory & PO - Junior to support day-to-day purchasing, inventory management, and product supply operations. This role will work closely with Product, Sales, Warehouse and overseas vendors to ensure accurate purchase orders and timely product delivery.

The position involves inventory planning, reporting, and assisting with new Hair Brand initiatives, with a focus on detail and multi-tasking in a fast-paced environment.

Qualifications

• Bachelor’s degree preferred; entry-level candidates welcome to apply.
• Experience in purchasing, inventory, supply chain, or order management is a plus.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel and MS Office.
• Korean-English bilingual preferred.

Responsibilities

• Prepare, issue, and maintain Purchase Orders (POs) based on inventory requirements and product plans.
• Monitor inventory levels, sales trends, incoming shipments, and product availability.
• Track production, shipment, and delivery schedules and follow up on outstanding orders.
• Coordinate with overseas vendors/factories regarding PO status, production schedules, quantities, and delivery timelines.
• Maintain accurate PO, inventory, shipment, and product-related data in internal systems.
• Assist with inventory planning to minimize out-of-stock and overstock situations.
• Communicate inventory and incoming shipment status to Sales, Product, Warehouse, and other related teams.
• Support PO and inventory management activities for new product launches and new Hair Brand initiatives.
• Prepare and maintain inventory/PO reports as needed.
• Perform other IPM-related duties as assigned.

Skills

Inventory Control

Purchasing

Microsoft Office

Attention to detail

Multitasking

Communication

Education

Bachelor of Arts in Business Administration/Management

Tools

Microsoft Office 365

MS Office

Excel

Job description

Job Description Summary

The Assistant Manager, IPM / Inventory & PO - Junior supports day-to-day purchasing, inventory management, and product supply operations for Vivace. This position works closely with Product, Sales, Warehouse, and overseas vendors to ensure accurate purchase orders, appropriate inventory levels, and timely product delivery. The role will also support inventory and purchasing activities for new Hair Brand initiatives as the business expands.

Key Responsibilities

• Prepare, issue, and maintain Purchase Orders (POs) based on inventory requirements and product plans.
• Monitor inventory levels, sales trends, incoming shipments, and product availability.
• Track production, shipment, and delivery schedules and follow up on outstanding orders.
• Coordinate with overseas vendors/factories regarding PO status, production schedules, quantities, and delivery timelines.
• Maintain accurate PO, inventory, shipment, and product-related data in internal systems.
• Assist with inventory planning to minimize out-of-stock and overstock situations.
• Communicate inventory and incoming shipment status to Sales, Product, Warehouse, and other related teams.
• Support PO and inventory management activities for new product launches and new Hair Brand initiatives.
• Prepare and maintain inventory/PO reports as needed.
• Perform other IPM-related duties as assigned.

Qualifications

• Associate’s or Bachelor’s degree preferred. Entry-level candidates are welcome to apply.
• Experience in purchasing, inventory, supply chain, or order management is a plus.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel and MS Office.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and coordination skills.
• Hair / Beauty industry experience is a plus.
• Korean-English bilingual preferred.
• Qualification(s): Education(s): Bachelor of Arts (B.A): Business Administration/Management
• Work Experience: Experience Range II: 2 - 4 years of relevant experience or industry exposure in a related field
• Skill(s): Inventory Control, Microsoft Office 365, Purchasing
• Language(s): English, Korean
• Certification(s): Not Applicable

Benefits

• Premium Medical Insurance Coverage
• 401(k) Savings Plan
• Paid Time Off (PTO) based on seniority
• Paid Holidays
• Additional Workplace Offerings (subject to change or eligibility.)
• Annual Bonus Plan
• Onsite Employee Fitness Center with Indoor Racquetball Court and Yoga Room
• Summer Fridays
• Complimentary Gourmet Breakfast, Lunch, and Dinner
• Relocation Support for New Hires
• Work Anniversary Recognitions
• Congratulatory & Condolence Gifts
• Employee Referral Bonus Program
• License/Certification Reimbursements
• Corporate Employee Discounts
• Visa Sponsorships (100% paid by the company) i.e., New H-1B, H-1B Transfer, O-1, and Green Card
• Commuter Support (Shuttle Bus Program and EZPass Support)
• Vehicle Perks

Compensation

The anticipated compensation range is 65,000.00 - 105,000.00 USD Annual Actual compensation will be determined based on various factors including qualifications, education, experience, and location. The pay range is subject to change at any time dependent on a variety of internal and external factors.

Equal Opportunity

Kiss Nail Products, Inc., KDC GA Corp., Ivy Enterprises, Inc., AST Systems, LLC, Red Beauty, Inc., or Dae Do, Inc. (collectively, the "Company") is an equal opportunity employer and is committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.

About the Company

KISS Beauty Group is a global platform dedicated to creating exceptional solutions for effortless beauty. For more than three decades, we have helped transform how people engage with beauty-bringing professional-quality innovation into everyday life and making it accessible to millions of consumers around the world. Today, our brands reach consumers in over 100 countries, inspiring confidence, creativity, and self-expression. At the heart of the group is a simple belief: beauty belongs to everyone. When people feel free to celebrate their own beauty, beauty becomes more meaningful, more joyful, and more inclusive. Kiss Beauty Group brings together a portfolio of beauty brands-including KISS, imPRESS, Falscara, and more-that share a common purpose: helping people everywhere celebrate their beauty. "Kiss Beauty Group" is a collective brand identity referring to a portfolio of beauty brands operated by affiliated companies. Each company operates as a separate legal entity and is responsible for its own employment and contractual obligations.