Assistant, Lateral Attorney Recruiting

McGuireWoods LLP; Chicago (IL); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Hybrid remote option

Job summary

McGuireWoods LLP in Chicago is seeking a Lateral Attorney Recruiting Assistant to support day-to-day lateral attorney recruiting efforts. You will partner with recruiting managers, recruiting specialists, attorneys, search firms, and candidates to deliver an efficient and seamless recruiting experience.

This role coordinates interview scheduling, manages candidate communications, maintains recruiting systems and data, and provides comprehensive administrative support across all stages of the

Qualifications

• High school diploma or GED; associate's or bachelor's preferred.
• Two+ years of administrative experience, preferably with recruiting/HR/legal/professional services.
• Strong organizational skills with attention to detail and ability to manage multiple priorities.
• Strong organizational, project management, communication, analytical, and relationship-building skills.
• Confidentiality and discretion with exceptional customer service.
• Proactive problem-solving and adaptability.
• Collaborative team player with recruiters, attorneys, candidates, and staff.
• Willingness to work with innovative technology platforms, including Harvey AI.

Responsibilities

• Coordinate all lateral attorney interview scheduling, itineraries, and logistics.
• Serve as confidential point of contact for candidates, attorneys, search firms, and internal teams.
• Prepare offer materials, candidate correspondence, and onboarding documentation.
• Maintain applicant tracking systems, recruiting databases, and candidate files; update statuses as directed.
• Coordinate new hire documentation and orientation logistics with HR and other departments.
• Arrange candidate travel, accommodations, and meals; process reimbursements, invoices, and vendor payments.
• Prepare reports, spreadsheets, presentations, and other materials as requested.
• Partner with HR, Professional Development, Finance, Marketing, and other teams on recruiting activities and projects.
• Identify opportunities to enhance administrative workflows and efficiency.
• Thrive in a fast-paced environment with strong prioritization and proactive communication.

Skills

Organizational skills

Project management

Communication

Attention to detail

Relationship building

Discretion

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Tools

Harvey AI tool

Job description

McGuireWoods LLP is seeking a Lateral Attorney Recruiting Assistant to join our Chicago office. This role supports the day-to-day execution of lateral attorney recruiting efforts, including partnering with recruiting managers, recruiting specialists, attorneys, search firms, and candidates to deliver an efficient and seamless recruiting experience. This role coordinates interview scheduling, manages candidate communications, maintains recruiting systems and data, and provides comprehensive administrative support across all stages of the hiring process for assigned searches.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Coordinate all lateral attorney interview scheduling, prepare itineraries and candidate packets, and communicate logistics to all stakeholders.
• Serve as a professional, confidential point of contact for candidates, attorneys, search firms, and internal teams.
• Prepare offer materials, candidate correspondence, and onboarding documentation.
• Maintain applicant tracking systems, recruiting databases, and candidate files; support preliminary application review and update candidate statuses as directed
• Coordinate new hire documentation and orientation logistics with HR and other departments.
• In partnership with the firm’s travel agency partner, arrange candidate travel, accommodations, and meals; process expense reimbursements, invoices, and vendor payments.
• Prepare reports, spreadsheets, presentations, and other materials as requested.
• Partner with HR, Professional Development, Finance, Marketing, and other teams on recruiting activities and special projects.
• Identify and implement opportunities to enhance administrative workflows and operational efficiency.
• Thrive in a fast-paced, high-volume environment requiring strong prioritization, organization, and proactive communication within a collaborative team.

Qualifications

• High school diploma or GED required; associate's degree or bachelor's degree preferred.
• Two or more years of administrative experience, preferably supporting recruiting, human resources, legal, or professional services functions.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Strong organizational, project management, communication, analytical, and relationship-building skills.
• Sound judgment and discretion with the ability to maintain confidentiality and deliver exceptional customer service.
• Demonstrated initiative, adaptability, and a proactive approach to problem-solving.
• Collaborative team player with the ability to build effective working relationships with recruiters, attorneys, candidates, and professional staff.
• Willingness and desire to work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.