Assistant I

Westlake; Plaquemine (LA); On-site; USD 40,000 - 45,000; Full time

Job summary

Westlake is seeking an Assistant I for their VCM Unit in Plaquemine, LA. This role involves providing administrative support, managing supplies, coordinating meetings, and handling various office tasks. Ideal candidates should have strong organizational and communication skills, along with a high school diploma and relevant experience.

Qualifications

• Minimum of 3 years of related office administrative experience.
• Ability to handle multiple tasks and work independently.

Responsibilities

• Provides administrative support for multiple supervisors.
• Maintains supply inventory and manages orders.
• Coordinates meetings and prepares departmental correspondence.

Skills

Organizational Skills

Communication Skills

Computer Skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

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Summary

Westlake is offering an opportunity to apply your experience and skills as an Assistant I based in the VCM Unit in Plaquemine, LA. This position is responsible for administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, filing, faxing, and other general administrative work.

Essential Duties And Responsibilities

• Demonstrates strong safety culture through personal behavior and commitment to environmental, health & safety.
• Participates and supports Westlake’s SIT/USIT, PACE, and SafeStart initiatives.
• Collects, assembles, and summarizes information as directed and may create documents from the data such as charts/tables, reports, or basic presentation slides.
• Prepares forms, memos, announcements, documents, manuals, letters and other departmental correspondence.
• Maintains supply inventory by checking stock to determine inventory level; anticipating needed supplies; place and expedite orders for supplies; verify receipt of supplies; pick up supplies
• Writes purchase /service requisitions in SAP for the VCM unit. Check and manager SAP inbox daily Work with procurement and the unit to adjust and approve PO’s as needed.
• Coordinates monthly reviews of operating procedures. Manages updates and corrections from the reviews including EDMS.
• Coordinates meetings, recognition, and retirement events (meals, agendas, minutes); ensure meeting locations are prepped prior to and after meetings.
• Greets visitors and others and assists in resolving requests as needed.
• Completes a variety of basic HR and Finance related transactions. This may include data entry, spreadsheet management, procurement card transactions, procurement card receipt tracking and reconciliation.
• Maintains bulletin board, mail sorting, and distribution.
• Fulfills month end closing duties for the VCM Unit for raw materials. Generate and distribute month end production reports
• Assists in scanning, uploading and managing documents in an electronic document system and on computer networks.
• Updates and maintains personnel rosters
• Other duties as assigned.
  
  

Summary

Westlake is offering an opportunity to apply your experience and skills as an Assistant I based in the VCM Unit in Plaquemine, LA. This position is responsible for administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, filing, faxing, and other general administrative work.

Essential Duties And Responsibilities

May include, but are not limited to, the following:

• Demonstrates strong safety culture through personal behavior and commitment to environmental, health & safety.
• Participates and supports Westlake’s SIT/USIT, PACE, and SafeStart initiatives.
• Collects, assembles, and summarizes information as directed and may create documents from the data such as charts/tables, reports, or basic presentation slides.
• Prepares forms, memos, announcements, documents, manuals, letters and other departmental correspondence.
• Maintains supply inventory by checking stock to determine inventory level; anticipating needed supplies; place and expedite orders for supplies; verify receipt of supplies; pick up supplies
• Writes purchase /service requisitions in SAP for the VCM unit. Check and manager SAP inbox daily Work with procurement and the unit to adjust and approve PO’s as needed.
• Coordinates monthly reviews of operating procedures. Manages updates and corrections from the reviews including EDMS.
• Coordinates meetings, recognition, and retirement events (meals, agendas, minutes); ensure meeting locations are prepped prior to and after meetings.
• Greets visitors and others and assists in resolving requests as needed.
• Completes a variety of basic HR and Finance related transactions. This may include data entry, spreadsheet management, procurement card transactions, procurement card receipt tracking and reconciliation.
• Maintains bulletin board, mail sorting, and distribution.
• Fulfills month end closing duties for the VCM Unit for raw materials. Generate and distribute month end production reports
• Assists in scanning, uploading and managing documents in an electronic document system and on computer networks.
• Updates and maintains personnel rosters
• Other duties as assigned.
  
  

EDUCATION

• High school diploma or equivalent required, college preferred
  
  

Essential Skills And Qualifications

The ideal candidate will possess the following essential skills and qualifications:

• Minimum of 3 years of demonstrated related office administrative experience
• Excellent organizational and communication skills, both verbal and written
• Good computer skills, with working knowledge of standard Microsoft Office word processing and spreadsheet applications; and the ability to learn all company software applications and databases
• Ability to handle multiple tasks, accepting responsibility and accountability for those tasks
• Able to work independently and make decisions within the scope of responsibilities with a proactive and positive attitude towards working with others in a team environment

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Chemical Manufacturing

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