Assistant, Human Resources, Days, Full-time

Harrison Memorial Hospital; Cynthiana (KY); Sur place; USD 36 000 - 48 000; Plein temps

Avantages offerts par ce poste

Medical Insurance

Life Insurance

Dental Insurance

Vision Insurance

Paid Vacation

Short Term Disability

Long Term Disability

401K/403b Plan

Résumé du poste

Harrison Memorial Hospital in Cynthiana, KY, is seeking an Assistant, Human Resources. This full-time, dayshift role supports HR clerical tasks, onboarding, and payroll-related duties within a community-focused hospital.

The position emphasizes confidentiality, organization, and strong communication as you collaborate with hospital staff and departments to maintain accurate employee records.

Qualifications

• Basic HR knowledge is preferred.
• Proficient in Microsoft Office including Word, Excel, and PowerPoint.

Responsabilités

• Provides clerical assistance to HR department staff and maintains personnel files and records.
• Assists with day-to-day HR department functions and supports other departments as needed.
• Answers incoming phone calls and handles outbound calls for HR-related topics.
• Maintains confidentiality and integrity of information.
• Updates and tracks forms, memos, minutes, and reports for HR processes.
• Supports onboarding, orientation, and payroll-related tasks as required.

Connaissances

Basic HR knowledge

MS Office proficiency

Attention to detail

Communication skills

Formation

High school diploma

Outils

Microsoft Office

Description du poste

Assistant, Human Resources, Days, Full-time(Human Resources)

Harrison Memorial Hospital (HMH), located in Cynthiana, Kentucky, is a 61-bed, independent, non-profit healthcare facility dedicated to providing high-quality medical services to our community since 1906. We are accredited by The Joint Commission and certified by Medicare and Medicaid, reflecting our commitment to excellence in patient care.

A Growing Network of Care

HMH is proud to offer comprehensive healthcare services through our diverse facilities and programs, including:

Harrison Memorial Hospital – A leading independent, not-for-profit hospital, providing cutting-edge medical care with a patient-centered approach.

Rural Health Clinics (RHCs) – Bringing quality primary care closer to our community, ensuring access to essential healthcare services in rural areas.

EMS Office – A highly trained Emergency Medical Services team, delivering rapid response and lifesaving care when it matters most.

KidTown Daycare – A trusted childcare facility dedicated to providing a safe, nurturing, and educational environment for our employees' families.

Specialty Clinics – Offering advanced specialty care, including cardiology, orthopedics, general surgery, and more, ensuring patients receive expert care close to home.

Clinic Pharmacy – Providing convenient, personalized pharmacy services, ensuring seamless medication management for our patients and community.

At HMH, we are committed to fostering a collaborative and supportive work environment where healthcare professionals can thrive and make a meaningful impact on the health and well-being of our community.
Join us at Harrison Memorial Hospital, where you can be part of a dedicated team delivering exceptional healthcare in a community-focused setting.

Job Skills / Requirements

Provides clerical assistance to Human Resource Department Staff and other HMH related departments as needed. Maintains accurate and up to date files, records and documentation for personnel files. Provides general HR assistance to HMH’s current employees and potential applicants. Types minutes of meetings, letters, reports and forms. Develops, tracks and files new and revised forms. Assists with the overall organization of the department. Maintains confidentiality of information and strives to create a friendly, cooperative atmosphere for visitors and staff members. This job description in no way states or implies that these are the only duties to be performed by this employee. The employee will be required to follow any other instructions and to perform any other duties requested by the employee’s supervisor.

• Assists with day-to-day functions within the HR Department, with high focus on clerical support to HR Department Staff.
• Provides clerical support to other HMH departments and/or projects as assigned.
• Ensures a warm welcoming environment is achieved for all current employees and candidates entering the department.
• Types forms, letters, memos, minutes of meetings, handouts, etc. for Human Resources.
• Develops, tracks and files new and revised forms for use throughout the hospital.
• Maintains in-service/education records for the hospital.
• Answers incoming phone calls and makes outgoing calls.
• Maintains confidentiality and integrity.
• Keeps an updated inventory of office supplies, requests needed items weekly and as needed.
• Assists with basic frequently asked questions and answers from applicants and current employees relative to policy, benefits, onboarding and payroll.
• Performs and/or assists with periodic audits to ensure compliance with regulatory guidelines and requirements.
• Assists with the coordination of orientation: folders, goodie bags, welcoming new hires, etc.
• Assists with running errands for the department for employee relation activities.
• Participates in planning and executing special events/employee recognition activities, holiday events, and other company celebrations.
• Displays a high sense of urgency.
• Maintains exceptional organizational skills and attention to detail.
• Strives to meet deadlines and achieve goals within the department.
• Processes payroll changes and other payroll related tasks as needed.
• Assists with updating departmental trackers and spreadsheets as assigned.
• Provides Birthday and Anniversary data monthly to necessary leaders/managers.
• Maintains organization of employee personnel files and/or records.
• Assists in maintaining a clean physical environment for Human Resources Department.
• Assists in supporting recruiting and retention initiatives
• Completes Labor Management reports for biweekly payroll meetings
• Serves as HR witness to employee relation matters, as necessary
• Assists with coordination of volunteer and students
• Prepares, processes, and maintains personnel files on all employees
• Maintains current list of all new employees and terminated employees, as needed
• Prepares and provides compliance reports, as requested
• Processes ID badges for all current employees and onboarding new hires
• Participates in the organization of new hire orientation
• Ensures compliance with I9’s, assessments, department specifics, evals, and certs
• Assists with the maintenance of employee electronic records, i.e uploading documentations for RHCS, EMS, and other necessary documents
• Assists with benevolence program
• Assists all members of the department with duties as needed

Role Minimum Qualifications

Required Education

High school diploma

Required Minimum Knowledge, Skills and Abilities

• Basic Human Resource knowledge preferred.
• Proficient in Microsoft Office including Word, Excel, and PowerPoint, with Publisher knowledge a plus.
• Uses correct grammar, spelling and punctuation in duties performed.

Education Requirements (All)

HIGH SCHOOL DIPLOMA OR EQUIVALENT

Additional Information / Benefits

Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Short Term Disability, Long Term Disability, 401K/403b Plan

This job reports to the Department Manager

This is a Full-Time position1st Shift, Monday - Friday 8am - 4:30pm.