Assistant-Human Resources

St. Clair County (IL); Illinois; On-site; USD 42,000 - 60,000; Full time

Job summary

St. Clair County is seeking an HR Administrative Support professional to provide comprehensive administrative and technical assistance to the Human Resources Department. You will handle personnel records, benefits enrollment, leave administration, onboarding, recruiting support, and related HR operations.

The role requires strong data entry, confidentiality, and customer service, with a 37.5-hour workweek and occasional travel. Prior HR or public-sector experience is preferred.

Qualifications

• Associate degree or related post-secondary education.
• Two years of progressively responsible administrative, customer service, human resources, and payroll, benefits.
• Proficiency in general office practices, records management, confidentiality, and standard software.

Responsibilities

• Provide administrative and technical support to the Human Resources Department.
• Serve as professional point of contact for employees, supervisors, applicants, retirees, and stakeholders.
• Maintain confidential personnel records and HR files; process personnel forms and employment documentation.

Skills

Data entry

Organization

Written communication

Verbal communication

Document preparation

Spreadsheet use

Scheduling

Customer service

Confidentiality

Multitasking

Education

Associate degree

Tools

HRIS/ATS (Neogov)

Job description

Provides administrative and technical support to the Human Resources Department and serves as a professional point of contact for County employees, supervisors, applicants, retirees, and other stakeholders. Performs work involving personnel records, benefits, leave administration, recruitment support, onboarding, correspondence, data entry, scheduling, and general HR operations. Maintains confidentiality and provides responsive customer service while following County policies, procedures, collective bargaining agreements, and applicable laws.

• Provides professional customer service to employees, supervisors, applicants, retirees, and other HR contacts.
• Maintains accurate and confidential personnel records and HR files.
• Processes personnel forms, status changes, employment documentation, and related records.
• Assists with benefits administration, enrollment documentation, employee inquiries, and vendor coordination.
• Assists with leave administration and tracking as directed by HR.
• Supports recruitment and hiring activities, including position postings, applicant information, interview scheduling, and recruitment records.
• Assists with onboarding and offboarding processes and required documentation.
• Prepares correspondence, forms, reports, spreadsheets, notices, and other HR documents.
• Maintains calendars and schedules meetings, training, and employee events.
• Responds to routine HR questions using established resources and refers complex or sensitive matters to appropriate HR staff.
• Performs other related duties consistent with the position as assigned.

Education: Associate degree or related post-secondary education.

Experience: Two years of progressively responsible administrative, customer service, human resources, and payroll, benefits.

Equivalency: An equivalent combination of education, training, and relevant experience may be considered when it demonstrates the knowledge and abilities required to perform the essential functions.

Knowledge: General office practices, records management, customer service, confidentiality, and standard office software.

Skills/Abilities: Accurate data entry; organization; written and verbal communication; document preparation; spreadsheet use; scheduling; professional customer service; ability to manage multiple priorities and protect confidential information.

Preference may be given to candidates with HR coursework or professional certification, experience with benefits, leave administration, payroll, or employee records, experience using an HR information system or applicant tracking system, and/or experience working in a public-sector human resources environment. Neogov experience is a plus.

Primarily office based. Requires the ability to sit, stand, walk within the worksite, use a computer keyboard and mouse, handle documents, and communicate with employees and members of the public. Occasional movement or lifting of office supplies, files, or training materials may be required. Physical requirements are related to the essential functions of the position.

Normal 37.5-hour workweek during County business hours. Occasional evening or weekend work may be required for meetings, training, or employee events. Occasional local travel between County facilities may be required.

St. Clair County is an equal opportunity employer and adheres to the principles and practices outlined in applicable federal, state, and local laws and regulations that prohibit discrimination in employment and hiring