Assistant, Human Resources

NBCUniversal; California (MO); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid leave

Tuition reimbursement

Discounts and perks

Job summary

NBCUniversal's DreamWorks Animation is seeking an organized administrative professional to support the Head of HR and HR VPs. The role includes calendar management, meeting prep, and handling confidential materials, with close collaboration across executive offices and productions.

Hybrid schedule requiring four days in the office; salary range $50,000-$55,000 with full benefits including medical, dental, vision, 401(k) and paid leave.

Qualifications

• 2+ years of administrative experience preferred.
• Proficient with Gmail, Google Calendar, Google Suite & Microsoft Office.
• Ability to anticipate, troubleshoot and solve problems with minimal direction.
• Professional and confidential handling of executives’ information.

Responsibilities

• Provide administrative support to the Head of Human Resources and VPs of Human Resources; manage calendars, meetings, agendas, and phones.
• Maintain discretion with highly sensitive materials and information.
• Schedule meetings with DWA Executive offices and Productions.
• Prepare, process and track expense reports; code purchases and invoices; book travel as needed.
• Support HR team with logistics, events, training sessions, and onboarding/offboarding tasks.

Skills

Administrative experience

Teamwork

Problem solving

Tools

Gmail

Google Calendar

Google Suite

Microsoft Office

Job description

DreamWorks Animation is looking for more adventurous dreamers who shoot for the moon. We tell stories about the journeys our unconventional heroes take to make dreams come true. As a growth-minded studio, we pride ourselves on being one of the world's leading producers of high-quality, award-winning, animated films and series, reaching consumers around the globe. We push to feel more, laugh more, and build immersive new worlds.

DreamWorks creates a diverse array of original content in a variety of formats, delivering compelling stories with unique characters. We place tremendous value on the experiences our talent brings to the table from their own non-traditional paths to success. We believe in frequent communication and that transparency and trust yield the best work. We are a community of artists, technologists, innovators, and creators, who are passionate about animation and also happen to love eating lunch together.

If you are part of the fandom and believe teamwork makes the dream work, join us in #livingthedream and #doingyourdreamwork!

Responsibilities:

“What would you say you do here?”

• Provide administrative support to the Head of Human Resources and VPs of Human Resources through proactively managing Google calendars, scheduling meetings, preparing meeting agendas and materials, and answering phones to prioritize and screen calls.
• Maintain discretion with highly sensitive and confidential materials and information.
• Collaborate closely with DWA Executive offices and Productions to schedule meetings.
• Responsible for preparing, processing and tracking of expense reports and coding purchasing card purchases and invoices. May need to book travel arrangements as required.
• Offer general administrative support to the HR team such as organizing meeting logistics, planning team celebrations/events, printing materials and ordering supplies. Coordinate logistics and invitations for training sessions, off-sites and special events as needed.
• Coordinate and handle goodwill requests/gifts for employees.
• Assist employees with general HR inquiries as the first point of contact and provide exemplary customer service.
• Perform other miscellaneous administrative duties and HR-related special projects as assigned, such as digitization of file room/paperwork, new hire onboarding, and employee offboarding process.

Basic Requirements:

• 2+years of administrative experience preferred. Prior experience and/or long term interest in Human Resources is a plus.
• High level of proficiency with GMail, Google Calendar, Google Suite & Microsoft Office.
• Anticipate, exercise initiative, troubleshoot and solve problems on the fly with minimal direction.
• Comfortable dealing with high level executives in a professional and confidential manner.
• Great teammate with ability to prioritize multiple projects independently and establish priorities.
• Excellent organizational skills, detail orientation and follow through.
• Demonstrates flexibility in the face of change, projecting a positive demeanor.
• Customer service skills including but not limited to a courteous and pleasant phone/email demeanor and demonstrated willingness to go above and beyond.

Hybrid

This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000- $55,000

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].