Assistant, Guild Relations

Assistants vs. Agents; Los Angeles (CA); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

Global entertainment company

Growth opportunities

Inclusive culture

Well-being programs

Job summary

UTA in Beverly Hills, CA is seeking an Assistant to join the Guild Relations team. You will support contract administration and drive day-to-day operations by assisting the Manager, Guild Relations. The role requires strong organization, communication, and writing skills.

The position is based in Beverly Hills, with an emphasis on supporting contract-related tasks and stakeholder coordination within a fast-paced entertainment environment.

Qualifications

• 1+ years of administrative experience, preferably supporting contract-related work at a studio, law firm, or network
• Bachelor’s degree strongly preferred
• Ability to liaise with senior executives and internal/external clients
• Capable of managing several projects with minimal supervision
• Highly professional with excellent judgment
• Excellent communication and organizational skills
• Ability to work under pressure in a fast-paced environment
• Can-do attitude and willingness to go the extra mile
• Highly organized with attention to detail
• Interest in television, film, and the entertainment industry
• Proficiency with business apps including Zoom, Slack, Concur, and Workday

Responsibilities

• Interact with TV and Motion Picture Literary Agents, Assistants, and Accounting Executives to gather data for writer agreements
• Acquire client agreements and update the document management report
• Conduct research, compile data, and analyze client agreements
• Update client list and onboard writer clients with coordinators
• Coordinate with the Data Team to update information in the internal system
• Ensure contracts are uploaded into the internal system

Skills

Administrative support

Communication

Written communication

Liaising with executives

Education

Bachelor’s degree

Tools

Excel

PowerPoint

Adobe Acrobat

Outlook

Word

Internet research

Zoom

Slack

Concur

Workday

Job description

UTA is seeking an Assistant to join our Guild Relations team. In this role, you will support the contract administration process and help drive the day-to-day operations of the department by providing administrative support to the Manager, Guild Relations. The ideal candidate is organized, detail-oriented, and resourceful, with exceptional communication and writing skills. This position is based in Beverly Hills, California.

The hourly range for this role is $23.00 to $24.00/hr, commensurate with experience and skills.

What You Will Do

• Interact with TV and Motion Picture Literary Agents, Assistants, and Accounting Executives to gather relevant data for writer agreements
• Acquire client agreements and update the document management report
• Conduct research, compile data, and analyze client agreements
• Update client list and work with TV and Motion Picture Lit Coordinators on onboarding materials for new writer clients
• Coordinate with the Data Team to ensure new information is updated in the internal system
• Ensure contracts are uploaded into the internal system

What You Will Need

• 1+ years of administrative experience, preferably supporting contract-related work at a studio, law firm, or network
• Bachelor’s degree strongly preferred
• Ability to effectively liaise with senior executives, internal stakeholders at all levels, and external clients
• Capable of managing several projects simultaneously with minimal supervision
• Highly professional with excellent judgment
• Excellent communication and organizational skills
• Ability to work under pressure and in a fast-paced environment
• Can-do attitude with a willingness to go the extra mile
• Highly organized with critical attention to detail
• General business knowledge and interest in television, film, and the entertainment industry
• Strong proficiency in Excel, PowerPoint, Adobe Acrobat, Outlook, Word, and internet research
• Ability to thrive in a fast-paced, highly intense client service work environment
• Proficiency with business applications including Zoom, Slack, Concur, and Workday

What You Will Get

• The unique and exciting opportunity to work at one of a leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive programs to support your well-being
• Experience working in a collaborative environment with room to grow

About UTA

UTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent. Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more. It is based in Los Angeles with offices in the U.S., London, and Munich.

For more information: https://www.unitedtalent.com/about/

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.

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