Specialist, Legal Operations

United Talent Agency; Beverly Hills (CA); Hybrid; CAD 59,000 - 98,000; Full time

Benefits offered by this job

Inclusive culture

Well-being programs

Growth opportunities

Job summary

United Talent Agency seeks a highly organized, proactive Specialist, Legal Operations to support the Director of Legal Operations in driving efficient processes. This role thrives in a fast-paced environment and attracts a collaborative problem-solver who wants to understand how things work and how to improve them.

This primarily remote position requires occasional in-office attendance at the Beverly Hills office.

Qualifications

• Bachelor’s degree required with 3+ years of legal operations or related experience.
• Experience supporting legal operations workflows and contract databases.
• Proficiency with Excel, Word, PowerPoint, and Outlook.

Responsibilities

• Maintain and organize legal documentation across contract databases and knowledge systems.
• Collaborate with Finance, IT, and People to streamline workflows and improve efficiency.
• Populate drafts of form employment agreements and manage updates to the library of forms.
• Assist with outside counsel spend management, billing, and invoicing accuracy.
• Support monthly legal accruals, budget reviews, and discovery-related tasks.
• Coordinate legal holds, document review, and timelines for pre-litigation and litigation matters.
• Support compliance, risk management, and other legal initiatives as needed.

Skills

Legal operations

Contract management

Billing workflows

Excel

Microsoft Office

Education

Bachelor’s degree

Tools

Contract management platforms

E-billing systems

Job description

UTA seeks a highly organized, proactive, and analytical Specialist, Legal Operations, to support the Director of Legal Operations in driving efficient processes and initiatives across the Legal department. This role is ideal for a collaborative problem-solver who is energized by learning, comfortable navigating ambiguity, and eager to understand how things work and identify ways to make them better. The successful candidate thrives in a fast-paced environment, adapts quickly to changing priorities, maintains exceptional attention to detail, and approaches unfamiliar challenges with curiosity and a solutions-oriented mindset.

This role is primarily remote, with the expectation of occasional in-office attendance as needed at our Beverly Hills, California office.

The salary range for this role is $30 – $50/hour commensurate with experience and skills.

Responsibilities:

• Maintain and organize legal documentation, ensuring accuracy, accessibility, and consistency across contract databases and knowledge management systems.
• Work under the direction of the Director of Legal Operations and collaborate with cross-functional partners, including Finance, IT, and People, to streamline legal operations workflows and improve efficiency.
• Under the direction and review of UTA’s internal Employment Counsel, populate first drafts of approved form employment agreements and other template-based agreements and organize and maintain any updates to the Legal Department’s library of form agreements.
• Support outside counsel spend management and billing processes, including tracking legal invoices, reviewing billing submissions for accuracy, and coordinating follow-up as needed.
• Assist with certain aspects of the monthly Legal department accrual and budget review.
• Support pre-litigation and litigation matters by coordinating legal holds, assisting with targeted email searches and discovery collections, supporting document review and production, and tracking key timelines and deadlines.
• Support evolving Legal department priorities and special projects, adapting quickly to changing needs and shifting deadlines.
• Assist with compliance, risk management, and other legal department initiatives as needed.

What you will need:

• Bachelor’s degree.
• 3+ years of experience in legal or people operations, legal administration, or project management in a legal setting required.
• Experience supporting legal operations workflows and contract databases.
• Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
• Strong organizational, analytical, drafting, and project management skills, with exceptional attention to detail.
• Demonstrated curiosity and willingness to learn new subject matter, systems, processes, and technologies; asks thoughtful questions and proactively seeks to understand the “why” behind the work.
• Ability to manage competing priorities, exercise sound judgment, and work effectively in a fast-paced environment.
• High level of professionalism and discretion, including the ability to maintain confidentiality and appropriately handle sensitive information.
• Proficiency in legal technology platforms (e.g., contract management, e-billing, document management).
• Experience working in a law firm or in-house corporate legal department, entertainment industry exposure is a plus.

What You Will Get

• The unique and exciting opportunity to work at one of a leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive programs to support your well-being
• Experience working in a collaborative environment with room to grow

About UTA

UTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent. Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more. It is based in Los Angeles with offices in the U.S., London, and Munich.

For more information: https://www.unitedtalent.com/about/

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.

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