ASSISTANT FRONT OFFICE MANAGER

The Crescent Hotels Group; Washington (District of Columbia); On-site; USD 35,000 - 55,000; Part time

Job summary

An established industry player in hospitality is seeking a Night Manager to join their Front Office team. This role is perfect for a night owl who thrives in a fast-paced environment and is passionate about providing exceptional guest service. You will oversee operations during the night, ensuring guests have a smooth and safe experience. With responsibilities ranging from guest relations to administrative tasks, this position offers a unique opportunity to make a significant impact. Join a company that values growth and development, and be part of a team that celebrates diversity and inclusion while serving the vibrant community of Washington, D.C.

Qualifications

• Minimum two years experience as a front desk supervisor or four years in hotel work.
• Proficient in Windows and company-approved spreadsheets.

Responsibilities

• Oversee hotel operations during overnight hours ensuring guest satisfaction.
• Respond to guest inquiries and maintain high standards of service.

Skills

Customer Service

Communication Skills

Organization Skills

Multitasking

Problem Solving

Education

High School Diploma

Experience in Hotel Work

Tools

LightSpeed

Windows

Job description

Description

What are we looking for?

We are looking for our next great team member to join us on our Front Office team. We are committed to providing you with two (2) regular overnight shifts in a week. Preferably open to work overnight on Friday and Saturday. We offer competitive salaries and will be eligible for a regular part-time benefits program.

Does this sound like you?

Are you a night owl? Are you looking for additional support to meet the end needs? Are you a guest service champion? Do you have astonishing communication, organization, and follow-up skills? Are you the first one to respond to guests' and customers' questions and concerns with confidence? Are you comfortable overseeing policies and procedures? Are you a mentor to professional peers? Do you love being a part of DC's history and representing a local specialty? Are you a continual learner with a thirst for excellence? Are you looking for a company whose Core Values support growth and development? If you answered "yes", this might be the position for you!

What will I be doing?

A Night Manager in a hotel is responsible for overseeing hotel operations during the overnight hours, typically when the majority of guests are sleeping. This role requires a unique blend of administrative, guest relations, and security duties to ensure a smooth and safe experience for all guests.

What are my essential job functions?

Guest Services:

• Maintain standards of guest services and a consistent guest experience by responding to guest reviews on GuestVoice, Booking.com, Expedia, etc. and coming up with service recovery and communicate to the team.
• Courteously answers inquiries and accepts reservations by accurately communicating hotel rates and information and by using suggestive selling techniques to sell room rates, increase occupancy and revenue.
• Maintain good guest relations by keeping abreast of all in-house and area functions in order to answer questions and concerns with timely and knowledgeable responses, in person and on telephone.
• Coordinate guest service efforts to include group arrivals and departures, and guest transportation, while maximizing the guest experience through top quality customer service.
• Maintain a friendly, cheerful and courteous demeanor at all times.

Front Desk Duties:

• Greets and completes established check-in procedures for arriving guests on a daily basis, using both manual and computerized methods, in order to ensure guests are satisfied and in rooms as requested.
• Facilitates guest departure on a daily basis in order to close guest accounts ensuring the guests are satisfied.
• Follow-up on any complaints or problems a guest may experience in a timely and professional fashion to ensure a quality guest experience.
• Greet guests, offer assistance with check-in/check-out, deliver laundry and store luggage.

Financial / Cost Control:

• Control cash transactions at the front desk and maintain complete responsibility for personal bank as specified by hotel bank agreement policy.
• Ensures the entire front desk team regularly calculates and/or posts monies, receipts, guest accounts and other forms of credit using accurate, proper cash handling methods and established procedures in order to present the customer with timely and precise hotel charges upon check-out and maintain accurate hotel records.

Employee Relations:

• Assist and make recommendations to the Rooms Division Manager and/or Operations Manager in the areas of conducting performance evaluations, discipline and terminations as appropriate.
• Provide information and assist staffs in recommending area restaurants, theaters, community events, activities, etc., to ensure optimum guest satisfaction.
• Responsible for covering/finding replacements for call-offs.
• Ensure proper communication to subordinates on all hotel activities in a way that ensures that guest needs are being met in a timely fashion.
• Ensure all associates are properly trained on LightSpeed along with all other systems/procedures that will help them provide our guests with quality service.
• Provide motivation to the department.

Administrative Duties:

• Ensure all Front Office Associate duties are completed daily (checklists, call back log, guest request log, wake-up log, etc...)
• Provide assistance to other employees and departments to contribute to the best overall performance of the department and hotel.
• Participates in Hotel MOD program.
• Perform other duties as assigned, requested or deemed necessary by management.
• Abide by payroll policies, procedures (punch in/punch out), Meals and Rest Periods policy and CHR Rules of Conduct.

What are we looking for?

We believe the success in this role will demonstrate itself through the following attributes and skills:

• Must have knowledge of Front Office operations, great customer service skills, and must be a team player.
• Long hours sometimes required.
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
• Attend all hotel required meetings and trainings.
• Participate in M.O.D. coverage as required.
• Maintain regular attendance in compliance with Crescent Hotels & Resorts Standards, as required by scheduling, which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, including wearing nametags.
• Comply with Crescent Hotels & Resorts Standards and regulations to encourage safe and efficient hotel operations.
• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
• Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
• Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.
• Must be able to maintain confidentiality of information.
• Medium work - Exerting up to 50 pounds of force occasionally, and/or 20 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Perform other duties as requested by management.
• Maintain a warm and friendly demeanor at all times.

To fulfill this role successfully, you should demonstrate the following minimum qualifications:

• Minimum two years previous experience as a front desk supervisor or minimum of four years front office experience in hotel work.
• Must be proficient in Windows, Company approved spreadsheets and word processing.
• Marriott experience preferred, but not required.
• Knowledgeable in LightSpeed, and GXP is a plus.
• Union experience is a plus.

What’s it like working for us?

At Crescent Hotels & Resorts we strive to create a great place to work where associates at all levels of our organization are respected for their differences, just like the guests and owners we serve. That’s why we are dedicated to creating an environment that facilitates open and honest conversations about race, equity, diversity, and inclusion. By examining our own beliefs and behaviors, we can create change through training, recruiting, and promoting diverse talent to strengthen our culture.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.

Source: Crescent Hotels & Resorts