Assistant Front Office Manager

The St. Joe Company; Rosemary Beach (FL); On-site; USD 40,000 - 50,000; Full time

Job summary

A hospitality organization in Rosemary Beach is seeking an experienced Assistant Front Office Manager to coordinate front desk operations and ensure exceptional guest service. Responsibilities include training staff, managing front desk activities, and addressing customer complaints. Ideal candidates will have a Bachelor's degree in hospitality and at least two years of relevant experience. This position offers opportunities for leadership and a dynamic working environment where customer satisfaction is paramount.

Qualifications

• Minimum of 2 years experience as a front desk agent.
• Ability to read, write, and communicate in basic English preferred.
• Leadership experience preferred.

Responsibilities

• Coordinate functions of the hotel front desk and night audit.
• Train and manage staff.
• Address customer complaints and queries.

Skills

Detail oriented

Customer service

Leadership

Communication skills

Problem-solving

Education

Bachelor's degree in hospitality or similar

Tools

Microsoft Word

Microsoft Excel

Job description

The Assistant Front Office Manager coordinates the functions of the hotel front desk, night audit, and bell person. This position works closely with the housekeeping and maintenance departments to deliver exceptional accommodation and customer service to the guests. Additionally, the Assistant Front Office Manager trains and manages staff, supervises administrative and clerical duties for the staff, and acts as the Manager on Duty to address customer complaints and queries.

Primary Responsibilities & Essential Functions

• Attend weekly management meetings
• Assist evening front desk with their duties to ensure operations are smooth for guests
• Answer phones and respond to emails
• View and organize reservations
• Follow-up on guest complaints or issues
• Complete payroll by the designated due date in the absence of the Front Office Manager
• Work with the Front Office Manager to create weekly schedules when needed
• Ordering, Invoicing, and inventory of the needed supplies in coordination with the Front Office Manager
• Responsible for covering hourly shifts
• Training of staff and managing of shift schedules
• Tending to guests’ complaints and procedures
• Administrative duties such as filing and updating records, among others, as needed
• Maintaining front desk office supplies and equipment
• Ensuring the front desk and reception area is kept clean and organized
• Anticipate and handle any guest requests and satisfy their needs within acceptable guidelines
• Assist in the development and monitoring of the budget to provide top quality customer service
• Compile occupancy reports and financial information for the general manager
• All other duties as assigned

Education and Experience

• Sufficient education and literacy needed to identify and read product labels and to communicate with guests about job-related needs
• Ability to read, write, speak, and communicate in basic English preferred
• Bachelor’s degree in hospitality or similar
• A minimum of 2 years’ experience as a front desk agent
• Leadership experience preferred
• Background in front office operations and housekeeping

Knowledge, Skills, Abilities

• Detail oriented and thorough
• Ability to remain discreet and respect the privacy of guests
• Ability to perform consistent work to the highest of standards
• Ability to interact with guests in a pleasant friendly way
• Ability to lead and train efficiently and effectively
• Ability to provide exceptional customer service
• Ability to solve issues independently
• Critical thinking skills
• Basic knowledge of bookkeeping
• Proficient in word and excel
• Proven ability to respond effectively to sensitive inquiries or complaints
• Ability to calculate figures and amounts, such as discounts, interest, commissions, proportions, percentages, etc.
• Interpersonal skills, high level of communication skills, ability to make decisions and lead others
• Understanding of how Housekeeping and Front Office work together

Physical Demands

• Walking, standing for long periods of time
• Lifting, bending, reaching as needed
• Frequent keyboarding
• Must be able to life 25lbs

Working Conditions

• Primarily indoors with exception of assisting bellman or guests outside
• Possible exposure to extreme heat or cold depending on season
• Possible exposure to a somewhat noisy environment

The above statements are intended to describe the general nature and level of work being performed and are not an exclusive list of all duties and responsibilities. The St. Joe Company/St. Joe Resort Operations reserves the right to amend and change responsibilities to meet business and organizational needs.