Assistant Front Office Manager

Alila Hotels; California; On-site; USD 69,000 - 73,000; Full time

Benefits offered by this job

Complimentary hotel stays

Wellness programs

Tuition reimbursement

Paid time off

Daily meals

Gas stipend

Job summary

Alila Ventana Big Sur is seeking an Assistant Front Office Manager to lead the Front Office team and uphold our luxury hospitality standards. You will work closely with the Director of Guest Services to ensure a seamless guest experience from arrival through departure, coordinating with Housekeeping, Food & Beverage, Spa, and other departments to deliver thoughtful, personalized service.

The role requires strong leadership, clear communication, and a proactive approach to staff training,

Qualifications

• Previous hotel supervisory or management experience required; Front Office experience strongly preferred.
• Luxury resort or hotel experience preferred.
• Familiarity with Opera PMS and other hospitality systems preferred.
• Computer proficiency required.
• Excellent communication and interpersonal skills.
• Proven leadership abilities with a passion for developing and supporting team members.
• Ability to build positive, effective relationships with colleagues across multiple departments.
• Valid driver’s license required.
• Flexible schedule required, including weekends, evenings, and holidays.

Responsibilities

• Assist in the daily management of Front Office operations, including Front Desk, Concierge, Bell Services, and Night Audit.
• Support recruitment, onboarding, scheduling, and training of Front Office colleagues.
• Champion service excellence by modeling authentic, personalized guest interactions.
• Monitor guest arrivals and departures, addressing any concerns or requests promptly and thoughtfully.
• Collaborate closely with Housekeeping, Sales, Food & Beverage, Spa, Human Resources, Finance, and other departments to coordinate guest needs and ensure smooth operations.
• Maintain accurate records, manage departmental expenses, and support operational efficiencies.
• Serve as Manager on Duty as needed and maintain a visible presence to support both guests and colleagues.

Skills

Hospitality leadership

Communication

Teamwork

Attention to detail

Guest service

Tools

Opera PMS

Job description

About Us

Welcome to Alila Ventana Big Sur, where the sky, sea, mountains, and redwoods converge to create a place of unmatched beauty and tranquility. Our luxury resort embodies inspiration, connection, and authenticity, offering intuitive and personalized service that makes every guest experience unique.

Organization - Alila Ventana Big Sur

Summary

Welcome to Alila Ventana Big Sur, where the sky, sea, mountains, and redwoods converge to create a place of unmatched beauty and tranquility. Our luxury resort embodies inspiration, connection, and authenticity, offering intuitive and personalized service that makes every guest experience unique.

We seek passionate individuals who excel in hospitality and teamwork, creating an atmosphere of warmth, trust, and excellence. At Alila, a Hyatt Hotels brand, we believe in delivering service that is both meaningful and unexpectedly exceptional.

Position Overview

The Assistant Front Office Manager plays a vital role in ensuring that our guests receive an unforgettable experience from the moment they arrive. This position assists the Director of Guest Services in overseeing the entire Front Office department, providing leadership, training, and support for the team to deliver intuitive, thoughtful service that reflects Alila Ventana Big Sur’s luxury standards.

This role requires strong attention to detail and the ability to communicate clearly and professionally with guests, colleagues, and leaders across the resort. The Assistant Front Office Manager must collaborate effectively with other departments — including Housekeeping, Sales, Food & Beverage, Spa, Human Resources, and Finance — to support a seamless, elevated guest experience from arrival to departure.

Key Responsibilities

• Assist in the daily management of Front Office operations, including Front Desk, Concierge, Bell Services, and Night Audit.
• Support recruitment, onboarding, scheduling, and training of Front Office colleagues.
• Champion service excellence by modeling authentic, personalized guest interactions.
• Monitor guest arrivals and departures, addressing any concerns or requests promptly and thoughtfully.
• Collaborate closely with Housekeeping, Sales, Food & Beverage, Spa, Human Resources, Finance, and other departments to coordinate guest needs and ensure smooth operations.
• Maintain accurate records, manage departmental expenses, and support operational efficiencies.
• Serve as Manager on Duty as needed and maintain a visible presence to support both guests and colleagues.

Salary Range

$68,640 – $73,000 annual salary

Compensation & Benefits

• Full-time, exempt position with eligibility for Hyatt’s comprehensive benefits, including complimentary hotel stays, wellness programs, tuition reimbursement, paid time off, and more.
• Ventana Big Sur Perks: Complimentary daily meals and gas stipend for eligible employees.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Qualifications & Experience

• Previous hotel supervisory or management experience required; Front Office experience strongly preferred.
• Luxury resort or hotel experience preferred.
• Familiarity with Opera PMS and other hospitality systems preferred.
• Computer proficiency required.
• Excellent communication and interpersonal skills.
• Proven leadership abilities with a passion for developing and supporting team members.
• Ability to build positive, effective relationships with colleagues across multiple departments.
• Valid driver’s license required.
• Flexible schedule required, including weekends, evenings, and holidays.

Work Environment & Physical Requirements

• Ability to stand, walk, and move through the resort for prolonged periods.
• Must be able to lift up to 25 pounds occasionally.
• Ability to work indoors and outdoors as needed, including varying weather conditions.