Assistant, Film Physical Production

Legendary Entertainment; Burbank (CA); On-site; USD 50,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Paid holidays

Wellness programs

Job summary

Legendary Entertainment in Burbank, CA seeks an Assistant, Film Physical Production to support the EVP, Physical Production. The role involves meticulous scheduling, travel coordination, and handling confidential information on a busy desk.

You will interact with talent, executives, and multiple departments to keep productions on track, including coordinating scripts, paperwork, and onboarding productions. This is a dynamic, detail-driven position at a leading studio.

Qualifications

• BA/BS degree preferred.
• 1–2 years of Executive Assistant experience at a major studio, agency, production company, or management company.
• Experience in production, office or set & development is a plus.
• Self-starter with strong attention to detail and ability to prioritize multiple projects.
• Ability to work in a fast-paced environment and anticipate needs.

Responsibilities

• Roll calls, answer and field heavy phone calls professionally; manage calendar and emails.
• Handle confidential information discreetly and professionally.
• Greet talent, clients, and visitors with a positive attitude.
• Interface with high-profile talent and executives to support ongoing projects.
• Field information requests from public, media, and industry players.
• Data entry, transcribing, and compiling spreadsheets.
• Liaise with other Legendary departments to advance projects.
• Assist with production paperwork distribution and crew onboarding.

Skills

Executive support

Multitasking

Attention to detail

MS Office proficiency

Strong communication

Education

BA/BS degree preferred

Tools

Microsoft Office Suite

Job description

Position Title: Assistant, Film Physical Production

Location: Burbank, CA

Reporting To: EVP, Physical Production

Legendary Entertainment is a leading media company with film (Legendary Pictures), television and digital (Legendary Television and Digital Media) and comics (Legendary Comics) divisions dedicated to owning, producing, and delivering content to worldwide audiences. Legendary has built a library of marquee media properties and has established itself as a trusted brand which consistently delivers high-quality, commercial entertainment including some of the world's most popular intellectual property. In aggregate, Legendary Pictures-associated productions have realized grosses of more than $20 billion worldwide at the box office. To learn more visit: www.legendary.com.

Summary

This position will support EVP, Film Physical Production. This is an extremely busy and high- profile desk that requires attention to detail, as well as clear communication, multi-tasking, and time management skills. The ideal candidate is a superstar and true self-starter who is organized and enthusiastic on a day-to-day basis. This is an exciting opportunity for someone who is interested in film production at every level, interacting with several constituents, including Finance, VFX, Safety, Post Production & Creative departments.

Responsibilities

• Administrative tasks including, but not limited to: rolling calls, answering and fielding heavy phone calls in a professional manner; handling, processing, and filing all incoming emails; scheduling meetings and calls while managing executive’s calendar; coordinating project travel and itineraries; maintaining contact lists; tracking and submitting expenses, et al.
• Handle high-level confidential information in a discreet and professional manner.
• Greet and interact with talent, clients, visitors with a positive and helpful attitude.
• Interface with high profile talent, studio executives and agents/managers to support executive and the department with completion of ongoing projects.
• Field and elevate information requests from the public, media and high-level industry players.
• Perform other clerical duties such as data entry, transcribing, and compiling spreadsheets.
• Liaise with other Legendary Entertainment departments to complete assignments and ensure required tasks are completed efficiently for projects to progress.
• Assist in handling requests made by crew members, directors, department heads, and production management/supervisors beginning with various stages of development, continuing through production and through the release of each film.
• Assist with the distribution of scripts, production paperwork and on-boarding productions.

Experience & Skills

• BA/BS degree preferred
• Must have at least 1-2 years of Executive Assistant experience at a major studio, agency, production company, or management company
• Previous production, office or set & development experience is not required but is preferred and a plus
• A self-starter with a sharp attention to detail and ability to prioritize with minimal direction and multiple projects in motion at a time
• Must be able to quickly acclimate to a fast-paced environment and be able to anticipate needs; following through on all tasks through completion
• Willingness to work as needed and complete all tasks and responsibilities with a positive attitude
• Proficiency in Microsoft Office Suite
• Strong written and verbal communication skills, ability to be resourceful and proactive when issues arise, excellent organizational skills, strong multitasking and time-management skills

More Information

Legendary Entertainment is an equal opportunity employer. Legendary Entertainment does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex, sexual orientation, marital status, physical or mental disability, protected veteran status or any other characteristic protected by law.

The anticipated salary range for this position is $50,000 - $52,000. This rate does not include any other compensation components or other benefits that an individual may be eligible for. Total rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. Legendary Entertainment also provides a variety of benefits to employees, including health insurance coverage, employee wellness programs, life and disability insurance, a retirement savings plan, year-round paid holidays, and paid time off (PTO).

The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, market demands and indicators, specific and unique skills or training, level of education attained, certifications or other professional licenses held, and if applicable, the geographic location in which the applicant lives and/or from which they will be performing the job. The hiring salary range (amount) for this position applies to New York City and California.