Assistant Facility Manager - NYC

CBRE; New York (NY); On-site; USD 95,000 - 104,000; Full time

Job summary

CBRE is seeking an Assistant Facilities Manager in New York to lead a team responsible for operating and maintaining a portfolio of buildings. You will supervise staff, manage schedules, and coordinate repairs and capital projects to ensure high performance and client satisfaction.

The role requires 3-5 years of relevant experience, a bachelor's degree (or equivalent), and a valid driver's license. Strong leadership, budgeting, and safety focus are essential to success.

Qualifications

• Bachelor's Degree preferred with 3-5 years of relevant experience.
• Valid driver's license required.
• Facility Management certification preferred.
• Experience in staffing, selection, training, development, coaching, mentoring, measuring, appraising, and rewarding performance.
• Ability to guide the exchange of sensitive information and convey performance expectations.
• Leadership to motivate team impact on quality, efficiency, and effectiveness.
• Strong organizational skills with a curious, inquisitive mindset.
• Advanced math skills for financial calculations.

Responsibilities

• Provide formal supervision to employees and conduct performance evaluations.
• Schedule and manage the team's daily activities and schedules.
• Coordinate facility repairs and maintenance with technicians, vendors, and contractors.
• Maintain positive client relationships and conduct meetings on issues.
• Prepare and manage capital projects, operating budgets, and variance reports.
• Perform facility inspections following regulations and identify improvements.
• Manage environmental health and safety procedures.
• Oversee vendor relationships and review price quotes for parts and services.
• Conduct process and procedure training on maintenance, repairs, and safety.
• Lead by example and align with CBRE RISE values.
• Identify, troubleshoot, and resolve day-to-day issues.

Skills

Leadership

Team supervision

Budgeting & finance

Facilities operations

Vendor management

Coaching & mentoring

Communication

Problem solving

Education

Bachelor's degree

Facility Management certification

Job description

About the Role:

As a CBRE Assistant Facilities Manager, you will manage a team responsible for providing overseeing building operations and maintenance for a facility, campus, or portfolio of small to medium sized buildings.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Provide formal supervision to employees. Monitor the training and development of staff. Conduct performance evaluations and coaching. Oversee the recruiting and hiring of new employees.
• Schedule and manage the team's daily activities. Establish work schedules, assign tasks, and cross-train staff. Set and track staff and department deadlines. Mentor and coach as needed.
• Coordinate and manage facility repairs and maintenance by working with technicians, vendors, and contractors.
• Maintain positive client relationships and conduct meetings on unresolved facility issues.
• Prepare and manage capital projects, operating budgets, and variance reports.
• Perform facility inspections quality assurance following local, state, and federal regulations. Suggest operational efficiencies, repairs, and upgrade opportunities.
• Manage environmental health and safety procedures for facilities.
• Oversee vendor relationships and invoicing procedures. Review price quotes for the procurement of parts, services, and labor for projects.
• Conduct process and procedure training on maintenance, repairs, and safety best practices.
• Lead by example and model behaviors that are consistent with CBRE RISE values. Influence parties of shared interests to reach an agreement.
• Apply knowledge of own discipline and how own discipline integrates with others to achieve team and departmental objectives.
• Identify, troubleshoot, and resolve day-to-day and moderately complex issues which may or may not be evident in existing systems and processes.

What You’ll Need:

• Bachelor's Degree preferred with 3-5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered. Valid driver's license required. Facility Management certification preferred.
• Experience in the areas of staffing, selection, training, development, coaching, mentoring, measuring, appraising, and rewarding performance and retention preferred.
• Ability to guide the exchange of sensitive, complicated, and difficult information, convey performance expectations and handle problems.
• Leadership skills to motivate team impact on quality, efficiency, and effectiveness of the job discipline and department.
• Extensive organizational skills with a strong inquisitive mindset.
• Advanced math skills. Ability to calculate difficult figures such as percentages, fractions, and other financial-related calculations.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Assistant Facilities Manager position is $95,000 annually and the maximum salary for the Assistant Facilities Manager position is $104,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Aff...