Assistant Facility Manager

Hays; Los Angeles (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Join a boutique developer and owner-operator management company with nearly 35 years in the industry as a Facilities Manager. This role involves overseeing the daily operations of properties, ensuring they are impeccably maintained and run smoothly. You will manage maintenance staff, coordinate repairs, handle tenant relations, and ensure compliance with safety regulations. The position also includes budgeting and financial reporting, making it a vital role in ensuring the profitability of the properties. If you are a proven leader with a knack for problem-solving and excellent communication skills, this opportunity is perfect for you.

Qualifications

• Minimum 5 years in building services or property management.
• Proven self-starter with strong leadership and problem-solving skills.

Responsibilities

• Oversee daily operations and maintenance of properties.
• Manage maintenance staff and coordinate repairs and renovations.
• Ensure compliance with safety regulations and budget management.

Skills

Building Services Management

Organizational Skills

Customer Service

Communication Skills

Problem-Solving

Leadership

Tools

Maintenance Management Software

Job description

Your new company

Join a boutique developer and owner-operator management company with nearly 35 years in the industry. They specialize in the acquisition, development, and management of real estate assets. The company has been active since 1991 and focuses on three key areas: Development, Asset Services, and Real Estate Investment Management.

Your new role

As a Facilities Manager, you will oversee the daily operations of our properties, ensuring they are impeccably maintained and run smoothly. Your responsibilities will include managing maintenance staff, coordinating repairs and renovations, handling tenant relations, and ensuring compliance with safety regulations. Additionally, you will be involved in budgeting and financial reporting, ensuring the profitability of our properties. The position also works with the property manager to ensure that all activities are conducted in compliance with all local, state and federal laws.

What you'll need to succeed

• Minimum 5 years leading in a building services or mixed property management environment
• Strong administrative, organizational, and customer service skills.
• Excellent communication and correspondence with diverse personnel.
• Respond to tenant inquiries and dispatch calls as needed.
• Track and ensure timely completion of work orders.
• Follow up with vendors and assist with monthly and quarterly property reports.
• Collaborate with property manager and accountant to collect rents and assessments.
• Prepare tenant notices for projects, meetings, and events.
• Ensure budgeted projects are completed and tracked by the maintenance team.
• Conduct building inspections and vendor site walks.
• Assist in bid processes and manage building access cards/badges.
• Maintain Property Management Tracker and key control systems.
• Onboard new tenants and conduct final walk-through inspections.
• Available after-hours for emergency assistance within the portfolio.
• Proven self-starter that consistently delivers to outcome specifications
• Proven experience of operating in a similar role and environment.
• Excellent leadership and team management skills.
• Strong problem-solving and decision-making abilities.
• Effective communication and interpersonal skills.
• Proficiency in maintenance management software and tools.

What you'll get in return

Up to $75,000 (based on experience),

What you need to do now

Please contact me for a confidential discussion about your career. If you or someone you know would be interested in this position, please feel free to reach out via email with an updated resume to [e-mail]. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call me personally at (323)2031707.
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#1169858 - Jasmine Yamini