Assistant Facility Manager

RISING STAR CORPORATION LTD; Dallas (TX); On-site; USD 52,000 - 56,000; Full time

Benefits offered by this job

Medical Insurance

Paid Vacation

Paid Sick Days

Paid Holidays

Job summary

Rising Star Corp is seeking an Assistant Facility Services Manager / QA and Safety Coordinator to support daily operations across multiple facilities. You will lead janitorial supervision, ensure service quality, and promote a safe work environment.

The role requires strong leadership, organization, and problem-solving skills in a fast-paced setting, with travel between customer locations and evenings/weekends as needed.

Qualifications

• Experience in janitorial operations, facilities management, or operations.
• Strong leadership and supervisory skills.
• Excellent customer service and conflict resolution abilities.
• Strong organizational and time management skills.
• Ability to prioritize multiple projects in a fast-paced environment.
• Proficient with Microsoft Office; experience with Microsoft Teams or WTEAM is a plus.
• Valid driver’s license with the ability to travel between customer locations.

Responsibilities

• Respond to customer requests, questions, and complaints within a 2-4 hour response time.
• Conduct customer walk-throughs to evaluate service quality and address customer concerns.
• Develop and implement corrective action plans for ongoing service issues.
• Build and maintain positive relationships with customers through regular communication and follow-up.
• Pursue opportunities for additional contracts, special projects, and service expansions.
• Review, verify, and assist with employee payroll.
• Create and coordinate schedules for specialty floor care and other project work.
• Maintain equipment inventory and upload maintenance records into WTEAM.
• Update site log books annually and ensure documentation remains current.
• Monitor and approve supply orders while maintaining inventory levels.
• Assist with employee staffing by conducting phone screenings and onboarding documents.

Skills

Leadership

Customer Service

Time Management

Staff Supervision

MS Office

Travel between locations

Tools

Microsoft Office

Microsoft Teams

WTEAM

Job description

Job Skills / Requirements

Position Summary

Rising Star Corp is seeking a motivated, organized, and detail-oriented Assistant Facility Services Manager / Quality Assurance and Safety Coordinator to support daily operations across multiple commercial and government facilities. This position plays a critical role in ensuring exceptional customer service, maintaining quality standards, supporting field supervisors, coordinating specialty projects, and promoting a safe work environment.

The ideal candidate will possess strong leadership, communication, organizational, and problem-solving skills while thriving in a fast-paced environment. Candidates who are currently working in medium-large custodial organizations are encouraged to apply. This position manages 6 janitorial supervisors across 4 states.

Key Responsibilities

Operations and Customer Relations

• Respond to customer requests, questions, and complaints within a 2-4 hour response time.
• Conduct customer walk-throughs to evaluate service quality and address customer concerns.
• Develop and implement corrective action plans for ongoing service issues.
• Build and maintain positive relationships with customers through regular communication and
• follow-up.
• Pursue opportunities for additional contracts, special projects, and service expansions.

Operations Administration

• Review, verify, and assist with employee payroll.
• Create and coordinate schedules for specialty floor care and other project work.
• Maintain equipment inventory and upload equipment maintenance records into Microsoft WTEAM.
• Update site log books annually and ensure required documentation remains current.
• Monitor and approve supply orders while maintaining appropriate inventory levels.
• Assist with employee staffing by conducting phone screenings, collecting onboarding documents, and creating employee personnel files.

Quality Assurance

• Train, mentor, and provide ongoing guidance to field supervisors.
• Conduct semi-annual employee performance evaluations.
• Perform routine quality control inspections at customer facilities.
• Prepare and distribute quality control reports to customers and supervisors.
• Ensure corrective actions are completed promptly and documented appropriately.
• Promote continuous improvement in service quality and operational efficiency.

Safety Responsibilities

• Conduct quarterly employee safety meetings.
• Maintain records of workplace accidents, incidents, and near-miss events.
• Ensure all employees complete required safety and compliance training.
• Train employees on company safety procedures, proper equipment usage, and contract scope of work.

Qualifications

• Previous experience in janitorial operations, facilities management, quality assurance, or operations management preferred.
• Strong leadership and supervisory skills.
• Excellent customer service and conflict resolution abilities.
• Strong organizational and time management skills.
• Ability to prioritize multiple projects in a fast-paced environment.
• Proficient with Microsoft Office (Word, Excel, Outlook); experience with Microsoft Teams or WTEAM is a plus.
• Valid driver's license with the ability to travel between customer locations.
• Ability to work flexible hours, including occasional evenings and weekends, as business needs require.

Preferred Skills

• Commercial janitorial industry experience.
• Experience managing multiple locations and field employees.
• Knowledge of quality assurance programs and safety compliance.
• Experience with payroll review, scheduling, inventory management, and employee training.

Compensation And Benefits

Annual Salary: $52,000- $56,000

Other Allowance: $200/week travel budget

This position will have access to a company mobile pho e, laptop, and other technology as needed.

Additional Information / Benefits

Workers Compensation, Social Security Benefits And Unemployment Insurance.

Rising Star is an Equal Opportunity Employer.

Benefits: Medical Insurance, Paid Vacation, Paid Sick Days, Paid Holidays

This job reports to the Facility Services Manager (Custodial/Janitorial)

Full-Time position 1st Shift, 3rd Shift, Weekends.

Relocation is not required and travel is required frequently