Assistant Facilities Project Manager

Eastern Bank; Lynn (MA); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Eastern Bank seeks an Assistant Project Manager to support the coordination of maintenance and expansion projects for its operations facility. This hybrid position requires effective project management skills, strong organizational capabilities, and the ability to liaise with various stakeholders for successful project implementation. The ideal candidate will have a background in project management and strong communication skills, ensuring all aspects of the projects align with corporate objectives.

Qualifications

• Skilled in Project Management principles and processes.
• Effective communication with various stakeholders.
• Advanced organizational skills for multitasking.

Responsibilities

• Coordinate projects specific to the expansion and renovation of facilities.
• Maintain project reports including schedules and budgeting.
• Facilitate daily employee moves within the organization.

Skills

Project Management principles

Communication skills

Organizational skills

Problem-solving skills

Data management

Education

Bachelor's Degree preferred

High School Education with certifications from IFMA

Job description

Hybrid: Required on-site work in the Greater Boston Area.

The Assistant Project Manager will coordinate and support MAC and maintenance projects specific to the expansion, relocation, renovation and repair of Eastern Banks Operations Facility. Will assist the AVP Project Manager with projects for corporate and retail locations.

MAJOR RESPONSIBILITIES:

• Project Management:Will plan projects, schedules, procedures, and vendor requirements.
• Maintain project reports including Microsoft Project Schedule, Excel budgets, CAFM database, issues logs, meeting minutes or other reports as required.
• Confer with project partners including: Technology, Security, Facilities, Business units, Architects, Engineers and Contractors to outline work plan and to assign duties, responsibilities and project scope.
• Will schedule move coordination meetings with internal customers and ensure client requirements are implemented as documented in the project plan.
• Will Assist the Facility Project Manager, as well as work independently, while performing in a professional manner appearance and attitude.
• Attend construction, move and progress meetings during regular business hours or as required.

Day to day tasks:

• Facilitate and manage employee daily moves- inter-office, remote to office, hybrid.
• Cost analysis on facility project work to update budget reporting in real time
• Ability to present findings and recommendations to leadership
• Strong multi-tasking and ability to shift gears as needed with strong prioritization and organization

Project Administration :

• Responsible to maintain and update project plans and records.
• They will administer work orders, purchase orders and service requests as required to complete projects.
• Will perform at post move occupancy inspections, develop punch lists, and monitor these lists through completion.
• Implements the project close out process and overall project performance review culminating in a final “lessons learned” document and close out meeting.

Corporate Responsibility:

• Maintain and report on Eastern Bank’s corporate responsibility programs.
• Supports internal communication to reinforce the company’s social responsibility policies and practices.
• Provide administrative support to General Services/Purchasing as needed.

PROBLEM SOLVING & DECISION MAKING:

The Assistant Project Manager works at the direction of the AVP Project Manager (Facilities). Daily tasks and regular projects are executed with minimal supervision. The Assistant Project Manager will maintain responsibility for the maintenance of data accuracy related to Project budgets, communications, and schedule tracking. Strong decision making and organizational skills are an integral part to facilities project management. Strong skills result in well organized project flow and high visibility financial gains for the company.

REQUIREMENTS:

Education and Experience:

• Bachelors Degree preferred OR High School Education combined with certifications from IFMA, and / or related work experience.

Skills/Knowledge:

• Skilled knowledge of the principles of Project Management and related technology and processes.
• Advanced knowledge of the principles of planning and organization.
• Advanced knowledge in using a personal computer, data management, spread sheet and word processing software in performing duties.
• Advanced ability to organize and juggle multiple priorities; ability to communicate effectively with customers, contractors, tenants, co-workers, and vendors, both orally and in writing.
• Ability to plan, organize establish and execute priorities in order to maintain schedules and meet deadlines.
• Ability to read floorplans and ability to use tape measure to field measure furniture and locations.
• Effective facilitation and personal interaction skills appropriate to achieving objectives.
• Ability to assemble, organize and present statistical, financial or factual information derived from a variety of sources.
• Advanced ability to analyze problems and adopt an effective course of action.
• Ability to implement existing and develop new and/or revised methods, procedures and performance standards.
• Ability to exercise judgement and discretion in implementing and interpreting departmental policies and procedures.

Working Conditions:

• Hybrid: Required on-site work in the Greater Boston Area.
• Must have and maintain a valid drivers license and reliable transportation