Admin Assistant/Project Manager (Clickup and Motion AI)

Activate Talent; United States; Remote; USD 60,000 - 85,000; Full time

Job summary

A leading company is seeking a Systems & Operations Coordinator who excels at building internal systems and managing projects. The successful candidate will be a ClickUp expert, able to solve operational puzzles in a fast-paced environment while providing executive support and improving processes.

Qualifications

• Proven experience in operations or project management roles.
• Deep proficiency in ClickUp with focus on automations.
• Hands-on experience with Motion AI for managing tasks.

Responsibilities

• Build and manage systems to support operations and project tracking.
• Own and optimize ClickUp: tasks, workflows, and automations.
• Coordinate across departments to keep projects on track.

Skills

Project Management

Organizational Skills

Communication

Problem Solving

Tech-Savvy

Tools

ClickUp

Motion AI

Job description

We’re looking for a highly organized and tech-savvy Systems & Operations Coordinator to help us build internal systems, manage projects, and keep our team running smoothly. If you're a ClickUp expert, love solving operational puzzles, and thrive in fast-paced environments, this role is for you.

What You’ll Do

• Build and manage systems from scratch to support operations, project tracking, and team coordination
• Own and optimize ClickUp: tasks, workflows, dashboards, and automations
• Use Motion AI to intelligently schedule and prioritize team tasks and manage calendars
• Assist with executive support tasks: scheduling, inbox management, and internal communications
• Coordinate across departments and with external collaborators to keep projects on track
• Identify inefficiencies and proactively implement better processes
• Support the leadership team with admin tasks including document creation, research, and light data analysis
• Keep everyone and everything organized—like a pro

What We’re Looking For

• Proven experience in administrative, operations, or project management roles
• Strong ability to build and maintain internal systems from the ground up
• Deep proficiency in ClickUp (especially with automations and team onboarding)
• Hands-on experience with Motion AI for time, task, and workflow management
• Comfortable learning and using new tools—fast
• Independent, proactive, and solution-oriented mindset
• Excellent organizational and communication skills
• Bonus: Experience in fast-paced, creative, or startup environments

• Proven experience in administrative, operations, or project management roles
• Strong ability to build and maintain internal systems from the ground up
• Deep proficiency in ClickUp (especially with automations and team onboarding)
• Hands-on experience with Motion AI for time, task, and workflow management
• Comfortable learning and using new tools—fast
• Independent, proactive, and solution-oriented mindset
• Excellent organizational and communication skills
• Bonus: Experience in fast-paced, creative, or startup environments