Assistant Facilities Operations Coordinator

State of California; California; On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an Assistant Facilities Operations Coordinator to enhance facility management within the Department of Transportation. This role involves coordinating operations, managing service contracts, and acting as a liaison for security personnel. Ideal candidates will possess strong organizational, analytical, and communication skills, and will be committed to improving operational efficiency. Join a diverse and inclusive team dedicated to enhancing lives and communities through transportation. This is a permanent, full-time position located in sunny San Diego, California, offering a competitive salary range and opportunities for professional growth.

Qualifications

• Strong organizational and analytical skills required.
• Ability to manage service contracts and procurement.

Responsibilities

• Coordinate facility operations and manage service contracts.
• Act as liaison for security and staff, performing operational duties.

Skills

Organizational Skills

Financial Knowledge

Analytical Skills

Interpersonal Relationships

Communication Skills

Education

High School Diploma

Bachelor's Degree

Job description

Job Posting: Assistant Facilities Operations Coordinator

Department of Transportation

JC-476344 - Assistant Facilities Operations Coordinator
STAFF SERVICES ANALYST

Final Filing Date: 5/21/2025

Application Methods: Electronic (Using your CalCareer Account), By Mail, Drop-off

Under the supervision of the Facility Manager, a Staff Services Manager I, the incumbent is responsible for various tasks in the District Facility Office, including facility operations, service contract and procurement management. The incumbent acts as liaison for security guards and DGS staff, and performs miscellaneous operational duties.

PARF# 11-5-387 / JC-476344

Eligibility may be determined by your score on the Staff Services Analyst exam. If you do not have current eligibility, you must be on the state examination list to apply. To apply, search for the classification title on the exam application site.

Questions regarding the application process can be directed to HR contacts. Please take this quick survey to tell us how you found this job: https://forms.office.com/g/RyK102ty4G

Additional information about the job can be found in the Duty Statement.

Working Conditions

Position located at 4050 Taylor Street, San Diego, CA.
Multiple positions may be filled.
Work in a climate-controlled office environment, with occasional visits to lease sites and out-of-town travel for training or meetings. Extended or weekend hours may be required. A valid driver’s license is necessary for operating state vehicles.

New hires will be placed at the minimum salary of the classification or applicable range.

Minimum Requirements

Refer to the Class Specification for detailed requirements.
Classification: STAFF SERVICES ANALYST
Salary Range: $3,749 - $4,698 (A), $4,059 - $5,081 (B), $4,868 - $6,093 (C)

Number of Positions: Multiple
Work Location: San Diego, CA
Job Type: Permanent, Full-Time
Facility: California Department of Transportation

Department Information

Caltrans Mission: Improving lives and communities through transportation.
Caltrans Vision: A thriving and connected California.
Diversity is valued and celebrated within the organization.

• Possession of a valid driver’s license required for operating state vehicles.
• Statement of Qualifications (SOQ) is required. Failure to submit the SOQ will disqualify candidates from the process. The SOQ must be no more than two pages, typed in 12-point Arial, single-spaced, addressing specific items related to organizational skills, financial knowledge, analytical skills, interpersonal relationships, and communication skills.

Verification of qualifications will be conducted prior to interview. Foreign degrees must include an evaluation report of U.S. equivalency. For more info, visit https://www.naces.org/members or https://aice-eval.org. Please redact sensitive personal information from transcripts or degrees.

Application Instructions

Applications and required documents must be received or postmarked by 5/21/2025. Electronic applications are recommended. Hard copy applications can be mailed or dropped off at:

Address for Mailing or Drop-Off:

Department of Transportation
1750 E. 4th Street, 1st Floor
Santa Ana, CA 92705

Required Documents:

• STD 678 form or electronic application
• Resume (optional)
• Statement of Qualifications (SOQ)

Applicants needing accommodations should request them at the time of scheduling the interview. Questions about accommodations can be directed to the EEO contact.

For more details, view the Benefits Summary at the Caltrans website.

Contact Information

HR and Hiring contacts are available for questions regarding the application process and the position.

Requests for Reasonable Accommodations should be made during interview scheduling. Additional questions about accommodations or EEO can be directed to the Department's EEO Office.

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice). TTY is a Telecommunications Device for the Deaf.

Important Application Instructions

The STD 678 must be fully completed. Include the Job Control number (JC-476344), PARF# 11-5-387, and position title (Staff Services Analyst) on the form. Electronic applications are encouraged. Applicants must include proof of education, licenses, or certificates if required. Do not submit confidential information such as SSN, birth date, or driver’s license number on submitted documents. The application packet checklist is not mandatory.

Equal Opportunity Employer

The State of California is committed to a diverse, inclusive, and drug-free workplace. All applicants are protected against discrimination and harassment in employment based on various protected categories.