Assistant Facilities Manager

Public Storage; Waltham (MA); On-site; USD 95,000 - 105,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and holidays

Retirement plan options

Job summary

Public Storage seeks an Assistant Facilities Manager to oversee a portfolio of locations, coordinating reactive work orders and planned improvements with external vendors. You will manage scope, schedule, cost, and communications to align with strategic goals.

The role requires 2+ years in facilities management in a corporate setting, CMMS proficiency, strong organization, and the ability to handle emergencies. Office-based with site visits and potential after-hours work, based in the US.

Qualifications

• Minimum 2 years of experience in maintenance coordination, facilities management, or related field, in a corporate environment.
• Strong written and verbal communication abilities and ability to interact with management levels.
• Proficiency with CMMS and related tools.
• Ability to work under pressure and manage emergency situations.

Responsibilities

• Scope, prioritize, and execute projects based on urgency, budget, safety and priorities.
• Drive scheduled completions and ensure work is done on time and paid.
• Maintain and validate quality of completed work.

Skills

Stakeholder communication

Organizational skills

Project coordination

Education

High school diploma

Technical or vocational training

Tools

CMMS software

Job description

Job Description

The Assistant Facilities Manager role is essential in ensuring the function, improvement, and safety of a portfolio of locations across multiple states through both reactive work orders and planned improvement projects utilizing external vendor partners. Managing scope, schedule, cost, and communication with both internal and external stakeholders in alignment with the organization’s strategic goals are the core functions of this position.

Key Responsibilities:

Operations & Management

• Scope, prioritize, and execute projects based on urgency, budget cycle, safety and other business priorities.
• Drive scheduled completions to ensure work is done on time and paid.
• Maintain and validate quality of completed work.

Stakeholder & Cross-Functional Coordination

• Partner with internal departments to ensure smooth operations and prompt completion of work affecting our operations.
• Serve as the primary point of contact for project-related inquiries, providing timely updates to internal stakeholders.

Budget & Cost Management

• In support of annual budgeting and capital planning, this position upholds best practices, standards, and specifications to ensure cost‑effective, value‑driven improvement projects.
• Control costs by holding vendors accountable to scopes and specifications.
• Ensure planned work is staged in appropriate budget cycles and ultimately gets approved for awarding vendors.
• Monitor and evaluate external vendor performance to ensure service quality, responsiveness, and compliance with standards.
• Contribute to performance evaluation of external vendors through oversight of work quality and expense management.

Reporting & Documentation

• Maintain accurate records of work requests, work orders, and other activities in the company’s project management system.
• Generate and analyze reports on work activities, identify trends, risks, and opportunities for improvement using key performance indicators.

Customer Service & Emergency Response

• Address and resolve service inquiries or complaints promptly and professionally.
• Coordinate and support emergency work responses as needed.

Compliance & Safety

• Ensure all work activities comply with company policies, safety regulations, and applicable industry standards.

Qualifications

Education

High school diploma or equivalent required. Additional technical or vocational training is a plus.

Experience

Minimum of 2 years of experience in maintenance coordination, facilities management, project management, or related field. Must have worked in a corporate environment and have a customer‑centric attitude with the ability to collaborate, communicate and interact with various management levels within the organization.

• Strong organizational, prioritization, and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency with computerized maintenance management systems (CMMS) and related tools.
• Ability to work effectively under pressure and manage emergency situations.
• Solid understanding of construction procedures, equipment, and facilities of operations.

Driving Requirements

Valid driver’s license.

Working Conditions

Office-based with regular site visits. Full-time with potential after‑hour emergency engagement.

• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement plan options

Additional Information

Compensation

Base Pay Range: $95,000 – $105,000

Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience, and location. Base pay is one part of our total awards approach to compensation which is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses or incentives.

Workplace

• One of our values pillars is to work as OneTeam and we believe that there is no replacement for in‑person collaboration but understand the value of some flexibility. Public Storage teammates are expected to work in the office five days each week with the option to take up to three flexible remote days per month.

Public Storage is an equal opportunity employer and embraces diversity. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status. All qualified candidates are encouraged to apply.

Sponsorship for Work Authorization is not available for this posting. Candidates must be authorized to work in the U.S. without restrictions or requiring sponsorship now or in the future. We do not provide training plans or support for F-1 OPT, STEM OPT extensions, or future visa sponsorship.