Assistant Facilities Manager

JLL; Pennington (NJ); On-site; USD 70,000 - 80,000; Full time

Job summary

An established industry player is seeking an Assistant Facilities Manager to oversee maintenance and operations for a retail portfolio. In this dynamic role, you will work closely with senior management to ensure a welcoming environment and efficient facility operations. Your responsibilities will include managing work orders, coordinating with vendors, and maintaining compliance with safety standards. Join a supportive culture that prioritizes personal well-being and offers comprehensive benefits, including a 401(k) plan and paid parental leave. If you have a passion for facilities management and a proactive approach to problem-solving, this opportunity is perfect for you.

Benefits

401(k) plan with matching contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Qualifications

• 2-3 years of experience in facilities management or related role.
• Strong organizational and communication skills required.

Responsibilities

• Oversee maintenance, repair, and custodial services for the facility.
• Coordinate facility projects and manage space utilization.
• Ensure compliance with health and safety regulations.

Skills

Organizational Skills

Multitasking

Communication Skills

Interpersonal Abilities

Customer Service Orientation

Problem-Solving

Education

Bachelor's in Facilities Management

Bachelor's in Business Administration

Tools

Facilities Management Software

Microsoft Office Suite

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

*Position will be located in Hopewell, NJ

What this job involves –

The Assistant Facilities Manager position is responsible for systems administration of a maintenance management system, reporting, and facilities support for a distributed retail portfolio. Primary duties will include working with the Facility Management team to handle routine facility related operations, including creating, managing, and verifying work orders, managing and clearing work order flags, and proficient management / coordination of and with maintenance technicians and 3rd party providers.

What is your day to day?

• Work with the Sr. Facility Manager and Chief Engineers to oversee the delivery of maintenance, repair, custodial, security and other building services
• Develop and maintain facility maintenance schedules
• Coordinate with various departments to plan and execute facility projects
• Manage space allocation and utilization
• Oversee basic office services such as internal mail distribution and room setups
• Coordinate with vendors for services like cleaning, pest control and office supplies
• Ensure a welcoming and comfortable work environment for employees and visitors
• Participate in audits and inspections
• Manage direct reports with assistance from Sr. Facility Manager
• Assist in the development and management of the annual operating budgets along with monthly variance report monitoring
• Building operations, service contracts, financial management
• Provide regular updates on facility operations and projects to management
• Assist in maintaining a safe work environment by adhering to health and safety regulations
• Participate in safety inspections and help implement safety measures
• Identify opportunities to enhance facility operations and soft services
• Ensure compliance with JLL minimum operational audit and safety standards

Desired experience and technical skills

Required

• 2-3 years of experience in facilities management or related role
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in facilities management software and Microsoft Office suite
• Knowledge of basic building systems and maintenance practices
• Customer service-oriented with a proactive approach to problem-solving
• Life Sciences: Preferred experience in GMP or equivalent regulated environment.

Preferred

• Bachelor's degree in Facilities Management, Business Administration, or related field preferred
• Life Sciences: Preferred experience in GMP or equivalent regulated environment.

Estimated total compensation for this position:

70,000.00 – 80,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site – Pennington, NJ

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays