Assistant Facilities Manager

CBRE Group, Inc.; New York (NY); On-site; USD 50,000 - 80,000; Full time

Job summary

CBRE Group, Inc. is seeking an Assistant Facilities Manager to support day-to-day facilities operations at a premier corporate office.

This role is highly visible and focused on maintaining site conditions, coordinating vendors, and ensuring a positive client experience. The ideal candidate will have strong communication skills, solid facilities maintenance knowledge, and the ability to identify and resolve issues before they impact operations.

Responsibilities

• Serve as primary contact for daily facilities requests and client support.
• Conduct routine site inspections to evaluate building conditions and safety.
• Identify issues requiring remediation, including safety concerns.
• Create, assign and monitor work orders via the CMMS.
• Coordinate vendors and onsite trades (janitorial, carpentry, maintenance).
• Delegate and track corrective and preventative maintenance tasks.
• Support office reconfigurations and employee moves.
• Oversee painting, patching and minor repairs.
• Monitor vendor performance against SLAs and site standards.
• Maintain documentation, reports and operational records.
• Assist KPI tracking for site conditions and service delivery.
• Collaborate with facilities leadership for a high-quality workplace.
• Lead by example and model CBRE's RISE values.

Job description

About the Role

CBRE is seeking an Assistant Facilities Manager to support day-to-day facilities operations at a premier corporate office environment. This position is highly visible and responsible for maintaining site conditions, coordinating vendors and trades, overseeing workplace maintenance activities, and ensuring a positive client experience. The ideal candidate will have strong communication skills, facilities maintenance knowledge, vendor coordination experience, and the ability to identify and resolve building-related issues before they impact operations.

What You'll Do

• Serve as a primary point of contact for day-to-day facilities requests and front-line client support.
• Conduct routine site inspections and floor walks to evaluate overall building conditions, cleanliness, safety, and operational readiness.
• Identify facility issues requiring remediation, including housekeeping concerns, lighting outages, exposed cabling, minor maintenance issues, and workplace safety concerns.
• Create, assign, and monitor work orders through the CMMS ticketing system.
• Coordinate and oversee vendors and onsite trades, including janitorial, carpentry, maintenance, and specialty service providers.
• Delegate and track corrective and preventative maintenance activities to ensure timely completion.
• Support office reconfigurations, furniture installations, and internal employee moves throughout the facility.
• Oversee painting, patching, minor repairs, and installation of workplace fixtures such as shelving, coat hooks, signage, paper towel dispensers, and similar items.
• Monitor vendor performance and ensure work is completed according to service level expectations and site standards.
• Maintain accurate documentation, spreadsheets, reports, and operational records.
• Assist with KPI tracking related to site conditions, service delivery, and overall facility performance.
• Partner with facilities leadership to ensure a high-quality workplace experience for employees and visitors.
• Lead by example and model behaviors consistent with CBRE's RISE values.