ASSISTANT FACILITIES MANAGER

Mindful Therapy Group; Mountlake Terrace (WA); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a leading company in mental healthcare as an Assistant Facilities Manager, where you will oversee facilities' upkeep and improvements. This full-time role involves managing a team, coordinating with vendors, and ensuring high standards of facility management. Ideal candidates will have experience in property management or related fields and possess strong project and people management skills.

Qualifications

• Experience in property management, construction, or interior design is preferred.
• Mid-senior level experience in facilities management.
• Ability to manage and mentor a team.

Responsibilities

• Manage relationships with property managers and resolve facility issues.
• Oversee the facility operations budget and report expenses.
• Coordinate with vendors for office upgrades and repairs.

Skills

Project Management

People Management

Inventory Management

Facilities Management

Troubleshooting

Tools

PowerPoint

CAD

Adobe

SmartDraw

Microsoft Project

Excel

Job description

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About Mindful Support Services

We are a business-to-business support service for independent mental healthcare practitioners, helping providers serve a growing client base. Our services include sourcing leads, marketing, billing, and payment collection from patients and insurers. Since 2011, we have supported over 2,000 mental healthcare providers.

We have built the Mindful Therapy Group brand with dedication to solving healthcare process complexities through innovative platforms aimed at growth, aligned with our mission to improve access to high-quality mental healthcare.

About The Role

The Assistant Facilities Manager will collaborate with team members, contractors, vendors, property managers, and the COO to manage facilities' upkeep and improvements. Responsibilities include project, people, and inventory management, coordinating with property management, troubleshooting onsite issues, and developing a facilities team. Experience in property management, construction, interior design, or related fields is preferred. This is a full-time position.

Responsibilities

• Manage relationships with property managers and support Office Managers in resolving facility issues.
• Serve as the first contact for escalated facility issues, including after-hours incidents.
• Uphold cleaning standards at headquarters with Facilities Assistants.
• Manage and mentor a team, supporting their daily activities and professional growth.
• Assist with lease renewal negotiations.
• Identify and facilitate facility improvements and repairs.
• Coordinate with vendors for office upgrades and repairs.
• Oversee inventory and building access, supporting Facilities Assistants.
• Track and oversee the facility operations budget.
• Manage sourcing, ordering, and delivery of office supplies and capital expenditures.
• Coordinate with accounting on office supplies and capital expenditures.
• Report expenses and work with Finance on budgets.
• Delegate tasks to Office Managers and Facilities Assistants.
• Enforce policies and procedures for facility management.
• Lead process improvements related to facilities management.
• Create and distribute policies and procedures documentation.
• Utilize software such as PowerPoint, CAD, Adobe, SmartDraw, Microsoft Project, and Excel for tracking and communication.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Management and Manufacturing

Industries

• Individual and Family Services