Assistant Facilities Manager

Tétris SA; Los Angeles (CA); Hybrid; USD 75,000 - 83,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Los Angeles, CA, seeks an Assistant Facilities Manager to oversee daily operations and drive client satisfaction. You will manage HVAC, electrical, plumbing, and life-safety systems while coordinating with vendors and internal teams.

This on-site role requires 2+ years in commercial facilities, 1 year in supervision, CMMS usage, and strong financial acumen. The position offers growth potential and exposure to AI-powered facility management tools.

Qualifications

• High School Diploma or equivalent education.
• 2+ years of commercial facilities management experience.
• At least 1 year of people management or supervision.
• Experience using CMMS software and AI-powered facility tools.
• Strong knowledge of financial and accounting principles for property management.
• Ability to lift up to 30 pounds and conduct property inspections.
• Excellent written and verbal communication with diverse stakeholders.

Responsibilities

• Coordinate daily facility operations including HVAC, electrical, plumbing, fire/life/safety, landscaping, and building management systems.
• Manage the work order lifecycle using AI-powered CMMS, optimizing resources and response times.
• Build and maintain relationships with clients, vendors, and cross-functional teams through effective communication.
• Support annual operating budget development and monthly variance reporting, ensuring accurate vendor invoice coding and timely payments.
• Conduct property tours and inspections; request contractor proposals and oversee maintenance per procurement policies.
• Monitor KPIs and SLAs monthly; implement corrective actions to exceed targets.
• Support facility soft services including meetings, conference rooms, catering, parking, vending, and badging.

Skills

People management

Financial principles

Communication

Vendor management

Operations coordination

Education

High School Diploma or equivalent

Tools

CMMS (AI-powered)

Job description

## Assistant Facilities ManagerApply: On-site: Los Angeles, CA: Full time: Posted Today: REQ535097**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.# **Assistant Facilities Manager – JLL** ## **What this job involves:**As an Assistant Facilities Manager, you'll play a vital role in delivering exceptional facility management services that directly support our clients' corporate real estate goals. You'll oversee day-to-day property operations, manage vendor relationships, and ensure compliance with JLL's operational standards while maintaining the highest levels of customer satisfaction. This position offers an exciting opportunity to work at the intersection of traditional facilities management and cutting-edge AI technology, driving innovation in building operations while developing strong client partnerships and leading collaborative teams to operational excellence. ## **What your day-to-day will look like:*** Coordinate and oversee daily facility operations including HVAC, electrical, plumbing, fire/life/safety systems, landscaping, and building management systems to ensure optimal building performance* Manage the complete work order lifecycle using AI-powered CMMS systems, from creation through completion and reporting, while optimizing resource allocation and response times* Build and maintain strong relationships with clients, vendors, and cross-functional teams through effective communication, active listening, and collaborative problem-solving* Support annual operating budget development and monthly variance reporting, ensuring accuracy in vendor invoice coding and timely payment processing* Conduct property tours and inspections, request proposals from contractors, and oversee all maintenance and repair activities in accordance with JLL and client procurement policies* Monitor and report on Key Performance Indicators (KPIs) and Service Level Agreements (SLAs) monthly, implementing corrective actions to address challenges and exceed performance targets* Support facility soft services including meeting preparation, conference room reservations, food services, parking, vending, and badging while delivering excellent customer service ## **Required Qualifications:*** High School Diploma or equivalent education* Minimum 2 years of proven experience managing commercial facilities as a third-party provider, corporate facilities team, or consultant* At least 1 year of people management or supervisory experience in the facilities management industry* Demonstrated experience using Computerized Maintenance Management Systems (CMMS) with ability to quickly adopt new technologies including AI-powered facility management tools* Strong knowledge of applicable financial and accounting principles as they apply to commercial property management* Ability to lift up to 30 pounds and perform physical property inspections* Excellent written and verbal communication skills with the ability to effectively interact with diverse stakeholders, resolve conflicts diplomatically, and build consensus ## **Preferred Qualifications:*** Basic knowledge of building mechanical and electrical systems including operation and maintenance principles* Experience implementing and monitoring hazard control, team safety practices, and compliance with local codes and regulations* Proven track record of leveraging AI tools and emerging technologies for energy optimization, space utilization analytics, and predictive maintenance* Strong analytical skills with experience creating reports using data analytics and visualization tools to provide actionable insights* Demonstrated ability to multi-task effectively and organize competing priorities to achieve portfolio goals and objectives* Experience fostering cultures of continuous improvement and encouraging teams to embrace innovative technologies and collaborative approaches ## **Location:**Los Angeles, CA## **Work Shift:**08 Hour Day - 1st Shift/Morning ShiftThis position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. **Expected compensation for this position:** 75,000.00 – 83,000.00 USD per year