Assistant Facilities Manager

Jones Lang LaSalle Incorporated; Cambridge (MA); On-site; USD 66,000 - 83,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking an Assistant Facilities Manager for our Cambridge, MA site. This on-site role oversees day-to-day facility operations, vendor relations, and performance against SLAs to ensure exceptional workplace service.

You will support budgeting, forecasting, and capital planning while leading a team to deliver reliable facilities management. Strong communication and teamwork are essential for success in a fast-paced environment.

Qualifications

• Minimum 2 years of supervisory experience in facilities management or related field.
• Proficiency with enterprise workplace management systems and digital ticketing platforms.
• Strong analytical, organizational, and presentation skills.
• Experience managing vendor relationships and ensuring contract compliance.

Responsibilities

• Manage site operations in line with policies, procedures, and contract requirements.
• Oversee vendor relationships for janitorial, mechanical, electrical, plumbing, HVAC, and critical systems.
• Track and audit work orders in CMMS to ensure SLA compliance.
• Develop and maintain client relationships and meet KPIs.
• Assist with budget management, quarterly forecasting, monthly spend reporting, and capital planning.

Skills

Supervisory experience

Workplace management systems

Digital ticketing platforms

Data reporting tools

Analytical skills

Organizational skills

Presentation skills

Vendor relations management

Contract compliance

IT tools proficiency

Excel

Google Docs

Education

Associate's or Bachelor's degree in Facilities, Property, Business, or related field

Facility Management Professional (FMP) certification

Tools

CMMS platforms

Excel

Google Docs

Job description

Assistant Facilities Manager### Assistant Facilities ManagerApply: On-site: Cambridge, MA: Full time: Posted Today: REQ547136**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Assistant Facilities Manager – JLL** **What this job involves:**Join JLL as an Assistant Facilities Manager and play a pivotal role in delivering exceptional facility operations. In this position, you'll manage critical site operations, oversee vendor relationships, and ensure seamless service delivery while supporting strategic initiatives that enhance workplace experience. This role offers the opportunity to lead a dynamic team, drive operational excellence, and build strong client partnerships in a fast-paced, collaborative environment. If you're passionate about facilities management and ready to make a meaningful impact, this is your chance to grow with a global industry leader. ### **What your day-to-day will look like:**Manage site operations in accordance with established policies, procedures, and contract requirements. Oversee vendor relationships for janitorial, mechanical, electrical, plumbing, carpentry, HVAC, and critical systems maintenance. Track and audit work orders within the CMMS platform to ensure vendor compliance with Service Level Agreements. Develop and maintain strong client relationships while consistently meeting or exceeding key performance indicators. Assist with budget management, quarterly forecasting, monthly spend reporting, and annual capital planning. Manage vendor purchase orders, invoices, payments, and conduct monthly financial reconciliations. Lead, develop, and supervise a professional team dedicated to delivering extraordinary service. ### **Required Qualifications:*** Minimum **2** years of supervisory experience in facilities management or related field* Proficiency in enterprise workplace management systems, digital ticketing platforms, and data reporting tools* Strong analytical, organizational, and presentation skills* Demonstrated ability to utilize information technology tools and platforms effectively* Experience managing vendor relationships and ensuring contract compliance* Basic operational skills in Excel and Google Docs ### **Preferred Qualifications:*** Associate's or Bachelor's degree in Facilities, Property, Business, or related field* Facility Management Professional (FMP) certification* Strong organizational skills with exceptional attention to detail* Proven teamwork and communication abilities* Experience using generative AI tools and conversational search applications to accelerate data analysis and improve operational workflows* Demonstrated people management and team development capabilities* Teamwork, including the ability to motivate a team* Strong communication skills* Familiarity with CMMS (work order system) platforms* Strong organizational skills **Schedule:**7:00 AM – 4:00 PM, Monday through Friday, 100% on-site**.** **Primary Work Location:**325 Main St, Cambridge, MA 02142 (US-CAM-3CC)## This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. **Expected compensation for this position:** 66,400.00 – 83,013.00 USD per year *Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.* **Location:**On-site –Cambridge, MA**Job Tags:**Google Jobs If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!