Assistant Facility Manager

Jones Lang LaSalle Incorporated; Jersey City (NJ); On-site; USD 86,000 - 125,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Jersey City, NJ, is seeking an Assistant Facility Manager to support day-to-day operations and vendor coordination for a commercial portfolio. The role emphasizes maintaining safe, efficient workplace environments and collaborating with internal teams and clients.

The AFM will assist with budgeting, contract management, and program implementation to enhance performance and occupant satisfaction in a fast-paced setting.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Minimum of 3 years of commercial property or facilities management experience.
• Knowledge of building systems including HVAC, fire/life safety, BMS, plumbing, water treatment, and electrical.
• Experience coordinating vendors and maintenance activities.
• Proficiency with Microsoft Office applications and CMMS platforms.

Responsibilities

• Oversee daily facility operations including HVAC, fire/life safety systems, BMS, landscaping, plumbing, electrical, and other building services.
• Coordinate with vendors, contractors, and onsite teams to ensure high-quality service delivery and timely maintenance.
• Conduct routine property inspections and daily building tours to identify operational issues and maintain facility standards.
• Assist in developing and managing operating budgets, including reviewing maintenance proposals for cost effectiveness.
• Support sourcing and contract management activities, including bid reviews and service contract administration.

Skills

HVAC knowledge

Vendor coordination

Communication skills

Budget management

Team collaboration

Education

Associate degree or equivalent

Tools

CMMS

Microsoft Office

Job description

Assistant Facility Manager### Assistant Facility ManagerApply: On-site: JERSEY CITY, NJ: Full time: Posted Today: REQ544340**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Assistant Facility Manager – JLL****What this job involves:** As an Assistant Facility Manager (AFM) at JLL, you will support the delivery of integrated facility management services for a commercial property portfolio while ensuring a safe, efficient, and high-performing workplace environment. Working under the direction of the Sr. Facility Manager, you will oversee daily building operations, coordinate with vendors and contractors, and help implement programs that drive operational excellence and client satisfaction. This role plays a key part in maintaining strong client relationships, supporting budget management, and ensuring building systems and services operate effectively. The position requires a proactive professional who can manage multiple priorities while delivering exceptional service to clients and occupants.**What your day-to-day will look like:*** Oversee daily facility operations including HVAC, fire/life safety systems, BMS, landscaping, plumbing, electrical, and other building services.* Coordinate with vendors, contractors, and onsite teams to ensure high-quality service delivery and timely completion of maintenance and repair activities.* Conduct routine property inspections and daily building tours to identify operational issues and maintain facility standards.* Assist in the development and management of operating budgets, including reviewing maintenance and repair proposals for cost effectiveness and compliance.* Support sourcing and contract management activities, including bid reviews, vendor selection, and service contract administration.* Serve as a liaison between clients, vendors, contractors, and internal JLL teams to ensure effective communication and customer satisfaction.* Participate in pilot programs, process improvements, and special projects that enhance operational performance and occupant experience.**Required Qualifications:*** Associate degree, technical degree, or equivalent combination of education and relevant experience.* Minimum of 3 years of commercial property management or facilities management experience.* Working knowledge of building systems including HVAC, fire/life safety systems, BMS, plumbing, water treatment, and electrical systems.* Experience coordinating vendors, contractors, and maintenance activities within a commercial environment.* Strong communication, organizational, and problem-solving skills with the ability to interpret technical documentation.* Proficiency in Microsoft Office applications including Excel, Word, PowerPoint, and Outlook.* Experience using CMMS platforms and other facility management technology tools.**Preferred Qualifications:*** Knowledge of commercial property budgeting, financial reporting, and procurement processes.* Experience supporting contract bidding, vendor negotiations, and service agreement administration.* Strong customer service mindset with the ability to build relationships with clients, occupants, and service providers.* Ability to manage multiple priorities and work independently in a fast-paced environment.* Familiarity with SharePoint and integrated workplace management systems.* Demonstrated leadership and team collaboration skills.* Experience participating in operational improvement initiatives, pilot programs, or special projects.**Location:** JERSEY CITY, NJ**Work Shift:** 08 Hour Day - 1st Shift/Morning Shift**Salary:** $86,430 - $124,700.00This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. **Expected compensation for this position:** 86,430.00 – 124,700.00 USD per year *Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.* **Location:**On-site –JERSEY CITY, NJ**Job Tags:** If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!**Personalized benefits that support personal well-being and growth:** JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:* 401(k) plan with matching company contributions* Comprehensive Medical, Dental & Vision Care* Paid parental leave at 100% of salary* Paid Time Off and Company Holidays* Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.***JLL Privacy Notice***Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.**California Residents only**If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Accepting applications on an ongoing basis until candidate identified.