Assistant Event Planner

S27a; United States; Remote; USD 45,000 - 52,000; Full time

Job summary

Join a vibrant and innovative company that is shaping the future of dance events! As an Assistant Event Planner, you will play a crucial role in delivering seamless and inspiring dance experiences. This dynamic position involves logistical coordination, client interaction, and administrative support, all while working in a fast-paced environment. With opportunities for growth and recognition, you will collaborate with internal teams and external vendors to ensure events run smoothly. If you have a passion for the dance industry and a desire to make a meaningful impact, this is the perfect opportunity for you!

Benefits

Competitive Salary

Quality Medical, Dental, and Vision Coverage

Employee Assistance Program

401(k) with employer match

Company-paid holidays

Generous time off

Qualifications

• 2-3 years of experience in event planning or related roles.
• Professionalism in communication and ability to maintain confidentiality.

Responsibilities

• Collaborate with teams and vendors to ensure smooth events.
• Assist in venue research and logistical planning for events.

Skills

Event Planning

Logistical Coordination

Client Interaction

Organizational Skills

Communication Skills

Education

Bachelor's degree in Event Management

Bachelor's degree in Marketing

Tools

Google Drive

Job description

Step into the spotlight and make every move count. Join DanceOne and lead the rhythm of success!

DanceOne is a renowned organizer of national and international dance events and competitions. With a commitment to promoting excellence, innovation, and community in the dance industry, we bring together dancers, choreographers, instructors, and enthusiasts from around the world to celebrate the artistry and athleticism of dance. Our events showcase a diverse range of dance styles, including contemporary, hip-hop, ballet, jazz, tap, and more, and provide participants with opportunities for growth, recognition, and networking. Our passion for dance drives us to create unforgettable experiences for dancers and enthusiasts worldwide. To learn more about DanceOne, please visit DanceOne.

What We Offer:

• Competitive Salary: $45,000-$52,000

• Quality Medical, Dental, and Vision Coverage, along with options for FSA, HSA, and other supplementary insurance plans

• Employee Assistance Program (EAP): Confidential 24/7 support, including counseling and work-life resources, to promote employee well-being

• 401(k) with generous employer match

• Company-paid holidays and generous time off

• The opportunity to ignite the stage and shape the future of dance events worldwide!

What We Are Looking For:

The DanceOne team is seeking a detail-oriented and motivated Assistant Event Planner to support the Event Planning Department in delivering seamless and inspiring dance experiences for our customers. This role combines logistical coordination, client interaction, and administrative support. The ideal candidate thrives in a fast-paced environment and demonstrates operational expertise, professionalism, and adaptability.

In This Role, You Will:

As an Assistant Event Planner, you will collaborate with internal teams and external vendors to ensure events run smoothly. Your responsibilities will include but are not limited to:

• Track hotel block pickup reports weekly and assist in securing overflow hotel rooms as needed.

• Review and summarize post-show notes to improve future events.

• Compile vendor contact lists, ensuring they are accurate and up-to-date, with highlights on suitability for specific cities.

• Maintain and organize Google Drive files for the current and upcoming seasons.

• Collect missing rebates and hotel points, ensuring timely reconciliation.

• Assist with venue research, including contract reviews and logistical planning.

• Prepare for new event seasons by creating booking links, testing room blocks, and developing checklists.

• Liaise between DanceOne staff/crew and venue contacts during onsite events to ensure smooth operations and address emergent issues.

• Support budgeting and auditing by reviewing contracts, processing invoices, and tracking payments.

What You Need:

• Bachelor's degree in Event Management, Marketing, or a related field (preferred, but not required).

• Minimum of 2-3 years of experience in event planning, staff coordination, or related roles.

• Prior experience in entertainment, music, live theatre, or live production industry is highly preferred.

• Knowledge of the dance convention business is a huge plus!

• Professionalism in communication, including speaking, writing, and appearance, with the ability to maintain confidentiality.

• Ability to work independently and handle multiple tasks in a fast-paced environment.

• Experience working with children or in child-focused environments is strongly preferred.

• Strong organizational skills with the ability to manage multiple tasks in a fast-paced environment.

• Availability to travel and work weekends as required.

Typical Work Schedule and Travel:

• Remote, Monday–Friday, 8:00 AM–5:00 PM.

• Occasional weekend work during events or peak periods.

• Frequent travel (25%-50%), Thursdays–Sundays, for onsite event support.

• Availability required October–May and mid-June–July.

Physical, Community & Environment:

• Physical requirements include computer screen time, sitting, standing, walking, bending, pushing/pulling, and lifting up to 30 lbs. unassisted.

• Contemporary work environment with indoor work, sharing work areas with others.

• Positive and energetic attitude thriving in a fast-paced and sometimes ambiguous environment.

• Ability to be social with internal and external business associates, providing high-level customer service.

• Exposure to loud music and dark work areas with professional lighting during events.

• Accommodations per the Americans with Disabilities Act will be offered through an interactive process with both employee and management participating.

Join Us:

If you are a dynamic and results-driven individual with a passion for the dance industry and a desire to make a meaningful impact, we invite you to join our team at DanceOne. Apply now to be part of a vibrant and innovative company that is shaping the future of dance events and competitions worldwide.

DanceOne is an equal-opportunity employer and is committed to providing a workplace that is free from discrimination of any kind. We celebrate diversity and are dedicated to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by law. We comply with all applicable federal, state, and local laws governing nondiscrimination in employment.