Assistant Event Coordinator

Arizona State University; Tempe (AZ); On-site; USD 43,000 - 48,000; Full time

Job summary

Arizona State University is looking for an Assistant Event Coordinator to facilitate event operations at their Tempe campus. This role involves working pre, during, and post-events to ensure successful execution. The candidate should possess strong communication and event-related skills, along with a valid driver’s license. Join ASU in their mission to connect communities through arts and education.

Qualifications

• Skill in facilitating events and handling complaints.
• Experience using Microsoft applications to create and maintain files.

Responsibilities

• Assist with the facilitation of operations during events.
• Create, file, and maintain records on event activities.
• Work outside in various conditions during events.

Skills

Event facilitation

Public relations

Communication

Education

High School Diploma

Job description

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Department Statement

ASU Cultural Affairs is comprised of three units - ASU Gammage, ASU 365 Community Union and ASU Kerr. Through the mission of

Department Statement

ASU Cultural Affairs is comprised of three units - ASU Gammage, ASU 365 Community Union and ASU Kerr. Through the mission of Connecting Communities, ASU Cultural Affairs makes an impact across the Valley of the Sun through the arts, entertainment, education and events.

ASU 365 Community Union represents an innovative new stadium-utilization model that transforms Mountain America Stadium from a football venue into a university asset used 365 days a year. Strategically located in the heart of the Valley, the ASU 365 Community Union is a cultural hub with programming designed for the entire community. It is a place for students, staff, faculty and local community to eat, play, learn, connect, build relationships, create and innovate. With its official launch in Fall 2019, the ASU 365 Community Union expands a premiere venue for athletic events into a cultural destination for world-class entertainment.

ASU Cultural Affairs is committed to providing a welcoming, equitable and respectful environment for all in order to realize our mission of Connecting Communities through the arts, entertainment, education and events. Our core values serve as a guide for daring engagement, respectful dialogue and cross-collaboration. Learn more about our commitment and values at https://culturalaffairs.asu.edu/core-values

To learn about the ASU Charter and goals, visit: president.asu.edu/asu-mission-goals

Apply before 11:59 PM Arizona time the day before the posted End Date.

Job Profile

Arts Programming Assistant 1 Non-Exempt

Job Family

Arts Programming

Time Type

PRN

Max Pay – Depends On Experience

$20.75 USD Hourly

Job Description

Hourly Wage: $20.75 per hour

Essential Duties

• Work pre, post and during events to assist with the facilitation of operations and respond to emergencies, problems, etc.; ensures assigned aspects of events are implemented and controlled according to approved plans. This includes setting up tables and chairs, setting up wayfinding signage and client event equipment, monitoring guests and clients at events.
• Assist users of facilities by providing requirements in regard to technical, security and/or other event related needs; assist in problem resolution and answer questions; refer to appropriate department when unable to respond.
• Perform event prep work and tear down by communicating with facility users and vendors.
• Fill out event incident reports and submit to ASU email
• Create, file and maintain records on event activities, their progress, or status.
• Coordinate duties of assigned areas with activities of other staff to ensure optimum efficiency and compliance with appropriate procedures and specifications.
• Drive 365CU and Cultural Affairs motor vehicles and golf cart on ASU premises.
• Fill out and submit timesheets in an orderly fashion after shift completion.
• Work outside in all temperatures and conditions and be able to walk and navigate the stairs and large footprint of the stadium, arena, and the arboretum
• Other duties and projects as assigned.
  
  

Desired Qualifications

• Skill in facilitating events.
• Skill in public relations and handling complaints
• Knowledge of scheduling; event operations; and administration assistant tasks.
• Evidence of effective communication skills.
• Experience using all Microsoft applications to create and maintain files.
• Ability to work flexible hours for events scheduled on evenings and weekends
• Drive on university business and possess a Class D driver license upon employment.
  
  

Working Environment

• Ability to push, pull and lift up to 50 lbs.
• Ability to stand for long periods of time.
• Ability to climb a 10-foot ladder.
• Frequent bending and reaching.
• Ability to work long consecutive hours, for consecutive days.
• Ability to climb numerous sets of stairs in one shift.
• Strong written and oral communication skills.
  
  

Minimum Qualifications

High School Diploma; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Driving Requirement

This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Location:

Campus: Tempe

Funding

No Federal Funding

Instructions to Apply

Current Employees And Students Should Apply Directly Within Workday Using The Jobs Hub. Use This Link And Log In Using SSO

https://www.myworkday.com/asu/d/inst/1$9925/9925$8213.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV
  
  

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

A fingerprint check is not required for this position.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Higher Education

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