ASSISTANT-DISCIPLINE

Harmony Public Schools; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Harmony Public Schools is seeking a competent secretary to support the Dean of Students/Assistant Principal. This on-site role involves confidential discipline-related communications, preparing documents, and maintaining schedules.

The ideal candidate will have a high school diploma or GED, strong record-keeping skills, and the ability to communicate effectively with staff, students, parents, and other stakeholders. This position may require occasional evenings or weekend activities.

Qualifications

• High school diploma or GED.
• Knowledge of Harmony Public Schools discipline procedures.
• Ability to maintain accurate and auditable records.

Responsibilities

• Support Dean of Students/Assistant Principal in student discipline.
• Prepare letters, memorandums, agendas, reports, minutes, and other documents.
• Maintain calendar and schedule appointments.
• Make and answer related calls, record messages, and re-direct inquiries to the appropriate individual.
• Maintain office filing system.
• Copy, fax, and file correspondence as requested.
• Assist with related data input.
• Communicate with parents and key stakeholders as directed by the Dean of Students/Assistant Principal. Take and transcribe dictation.
• Supervise the in school suspension room when students assigned.
• Perform other job-related duties as assigned.

Skills

Effective communication

Record-keeping

Public speaking

Problem solving

Interpersonal skills

Education

High school diploma or GED

Job description

JOB GOAL

Under direct supervision, performs standard secretarial duties.

Position Qualifications

• High school diploma or GED
• Knowledge of HPS discipline procedures
• Ability to maintain accurate and auditable records

Duties And Responsibilities

• Provides support to Dean of Students/Assistant Principal in student discipline.
• Prepares all correspondence including letters, memorandums, agendas, reports, minutes, and other documents.
• Maintains calendar and schedules appointments as needed.
• Make and answers related calls, records messages, and re-directs inquiries to the appropriate individual.
• Maintains office filing system.
• Copies, faxes, and files correspondence as requested.
• Assists with related data input.
• Communicates with parents and key stakeholders as directed by the Dean of Students/Assistant Principal. Takes and transcribes dictation.
• Supervises the in school suspension room when students assigned.
• Performs other job-related duties as assigned.

Skills And Abilities

• Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
• Ability to establish and maintain effective working relationships both internal and external to the district.
• Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone.
• Ability to use effective public speaking skills, and problem-solving skills
• Knowledge of child and adolescent behavior issues and psychology
• Ability to identify problems and proactively find solutions

Work Environment And Physical Requirements

• Light Work: may require the occasional light lifting.
• Nights and weekend activities will be occasionally required.
• Position is in office setting and may involve prolonged work at a desk in one location.
• Moderate travel is required.