Assistant Director, University Events & Engagement - University Advancement

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Tuition Benefits

Paid Time Off & Holidays

Life & Disability Insurance

Bus Pass (Pittsburgh)

Job summary

Carnegie Mellon University is seeking an Assistant Director, University Events and Engagement to support reunion programming and oversee the ambassador engagement program. This role reports to the Senior Associate Director and involves planning, executing, and evaluating reunion events and experiences for alumni across regional and virtual formats.

Responsibilities include recruiting and training volunteers, coordinating with the Advancement team on communications and promotion, and ensuring

Qualifications

• Bachelor’s degree required.
• 1–3 years of event planning experience.
• Alumni relations experience preferred.
• A combination of education and relevant experience may be considered.

Responsibilities

• Plan, execute, and evaluate reunion events and programs.
• Collaborate on reunion engagement objectives and strategy.
• Develop reunion experiences for alumni at milestones, including regional and virtual programming.
• Recruit, train, and retain volunteers for class reunions.
• Oversee volunteer committees and recognition programs.
• Provide volunteer training, both virtual and in-person.

Skills

Event planning

Volunteer management

Alumni relations

Communication

Education

Bachelor’s degree

Job description

Carnegie Mellon University is world-renowned as the birthplace of artificial intelligence, and that spirit of innovation is the heartbeat of our University Advancement division. As we enter a transformative era of philanthropy, we are seeking an Assistant Director, University Events and Engagement to join our team.

Reporting to the Senior Associate Director of University Events and Engagement, this role is responsible for supporting and helping manage reunion programming with the Reunion team, including events and overseeing the ambassador engagement program.

Core Responsibilities

• Planning, executing and evaluating reunion events and programs.
• Collaborating with supervisor on reunion engagement objectives to establish appropriate engagement efforts of reunion strategy.
• Strategically developing, planning, and implementing reunion experiences for alumni celebrating graduation landmarks, including developing regional and virtual programming throughout the academic year.
• Recruiting, training, and retaining volunteers to assist in multiple areas of planning, execution and promotion of their class reunion.
• Overseeing volunteer committees to incorporate a robust program inclusive of university priorities, tradition and philanthropy.
• Execute volunteer training inclusive of virtual and in person components, as well as developing volunteer recognition and stewardship components.
• Evaluating and reporting progress on goals as it relates to reunion volunteers.
• Creating and maintaining the reunion operational budget and identifies avenues of flexibility while maintaining strict adherence to the bottom line.
• Leveraging existing annual giving schedules and development portfolios and all available data analytics to maximize donor and dollar results for reunion years.
• Identifying opportunities within the programmatic schedule to incorporate appropriate and applicable philanthropy efforts, including recognition and announcement of goals progress and achievement.
• Partnering with University Advancement Communications team to create strategies around a complete online presence, social media content as well as print, text and email promotion.
• Other duties as assigned.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate

• Strong volunteer management and event planning skills
• Excellent verbal and written communication skills
• Excellent organizational and planning skills
• Strong problem solving and reasoning skills

Qualifications

• Bachelor’s degree required
• 1-3 years of event planning experience
• Alumni relations experience preferred
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements

• Successful completion of a pre-employment background check
• Valid state driver's license. Must complete a driver's license verification on an annual basis and complete the National Safety Council's Defensive Driving training program once every three years.

Additional Information:

Sponsorship: Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.

Benefits

• comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions.
• Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.
• Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. Statement of Assurance

If your heart is in your work, come work with us. Carnegie Mellon University isn’t just one of the world’s most renowned educational institutions – it’s also a hotspot for some of the most talented doers, dreamers, and difference-makers on the planet. When you join our staff, you’ll become an important part of our mission to create a healthier, safer, and more just life for all. No matter what your role or location, you’ll connect and collaborate with dedicated, passionate colleagues – and you’ll have the satisfaction of delivering work that truly matters. We cultivate a vibrant, welcoming environment where everyone is valued and encouraged to contribute and achieve. In addition to competitive benefits and a robust support network, you’ll have access to many tools and resources to sharpen your abilities and professional skills, as well as opportunities to engage and share perspectives with a dynamic and inspiring community of uniquely talented staff, faculty, students, and alumni. The future is awaiting your expertise and intellect. Come join the architects of what’s next.

Location: Pittsburgh, PA

Job Function: Events

Position Type: Staff – Regular Full Time/Part time Full time

Pay Basis: Salary

More Information: Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world.