Assistant Director, Stewardship and Annual Giving

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 65,000 - 95,000; Full time

Job summary

Carnegie Mellon University’s Heinz College seeks an Assistant Director of Stewardship and Annual Giving to manage annual fund programs, stewardship initiatives, and donor relations. The role includes overseeing a portfolio of 25–50 prospective donors, executing gift solicitation, and coordinating engagement efforts with university partners.

Reporting to the Senior Director of Partnerships and Advancement, you will develop strategies for leadership gifts and work closely with development staff to

Qualifications

• 2–5 years of experience in alumni and volunteer engagement, strategic relationship management, event and program development, or fundraising.
• Combination of education and relevant experience may be considered.
• Successful completion of a pre-employment background check.

Responsibilities

• Oversee annual giving programs, coordinating with leadership giving and other college programs.
• Manage stewardship and donor relations initiatives and report to leadership.
• Oversee a portfolio of 25–50 prospective donors for Heinz College with gifts up to $25,000.
• Engage donors through visits and targeted communications; coordinate events.
• Collaborate with advancement staff to plan endowed and annual fund activities and gift closures.

Skills

Attention to detail

Deadline management

Job description

The Heinz College of Information Systems and Public Policy consists of two schools - the School of Public Policy and Management and the School of Information Systems and Management - and offers an academic experience unlike any other. Heinz College prepares students with a unique ability to conduct careful and objective analysis of relevant data, to understand and demonstrate the power of information technology, and to lead and implement change in managerial and policy contexts. As the division grows, we are seeking an Assistant Director of Stewardship and Annual Giving to join the team.

Reporting to the Senior Director of Partnerships and Advancement, this role will be responsible for managing a portfolio of prospective donors, managing the annual giving program, and overseeing and administering stewardship and donor relations initiatives for the college.

Core responsibilities include:

Annual Giving:

• Strategic management of a specific annual giving program and the coordination of these programs with leadership annual giving, major giving, leadership and principal giving, planned giving, alumni relations, accounts receivable programs, and other college-based annual giving programs throughout the university.
• Overseeing all aspects of the annual fund programs including specific segments based on giving level or strategic initiative, solicitations (direct mail, e-mail, special campaigns), the telemarketing program, monitoring of results, determining strengths and weaknesses of various programs and modification of plans and strategies to assure achievement of annual fundraising goals.

Stewardship:

• Overseeing the creation, administration, and implementation of stewardship and donor relations initiatives for the Heinz College of Information Systems and Public Policy.
• Partnering with the Chief Advancement Officer and development staff to design strategies and manage the execution of endowed and annual fund establishment, usage monitoring, stewardship reporting, and donor-focused communications.
• Orchestrating donor engagement programs and events to facilitate meaningful engagement. Serves as the primary liaison to ensure seamless coordination between University Donor Relations and Heinz College.

Individual Giving:

• Overseeing a designated portfolio containing 25 to 50 prospective donors for Heinz College, focusing on individuals with a projected gift potential of $25,000 or less.
• Executing the complete sequence of donor relations, including the initial identification, ongoing cultivation, formal solicitation, and subsequent stewardship of prospects.
• Personal outreach through visits, supplemented by targeted communications via mail, telephone, and electronic platforms, or through volunteer coordination.
• Developing and refining strategic activities for leadership annual and Andrew Carnegie Society level gifts; defining the specific intent and financial target for contributions and partnering with necessary stakeholders to facilitate successful gift closures.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Strong attention to detail and the ability to maintain accurate and detailed records.
• The ability to meet deadlines and work under pressure

Qualifications:

• 2-5 years of experience in alumni and volunteer engagement, strategic relationship management, event and program development, or fundraising.

A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful completion of a pre-employment background check

Additional Information:

• Sponsorship: Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.